Parent Volunteer POsitions

Which Meets can you help with?

Most Positions are Two year terms with one parent training the next parent in the position to promote continuity.

PSG President - Needed

PSG Vice President - Needed

• This person is head coach’s main contact for all Parent Volunteers and Support Group.  

• Organizers day of volunteers for events (creates signup list based on needed volunteers for an event) - work with specific coordinator

• Weekly (every other week emails) to parents in terms of how to support and work with the team

• Works with Head Coach and Parents for creating roles

• Works with Head Coach for two large meetings of all Coordinators - before/ early season (discussion of roles and discuss vision) and then at end of season (reflection on season - improvements for next year)

• Helps transition Parents to a new role each year (keeps track of where things are documented to pass on to the next parent)

• Works with new parents to get them involved with the team

• Works with returning parents to keep them involved with the team

• Helps in choosing which parent would be good for which role in the future.

Foundation Liaison - Sam Guillen

• Works with Foundation in terms of budget and parent donations

• Works with Head Coach to create budget for the next year

• Works with Fundraiser Coordinator on Fundraising Activities

• Records and keeps track of parent donations (to confirm with Foundation Work)

• Attends Monthly Foundation Meetings

• Reports Foundation Concerns to the group

Banquet Director - Needed

• Organizes Banquet Details for Head Coach

  • Location

  • Budget (As set by team budget at beginning of the season)

  • Organizes Parent Volunteers for Event

  • Organizes Theme for event

  • Tables/ Chairs/ Table clothes

  • Decorations for Event

• Works with Captains to get Student involvement

• Organizes Food at Event (if desired) and works within Budget Restraints

• Organizes Parent Volunteers for Event

Concession Stand Coordinator - Needed

• Organizes day of volunteers for Concessions (and time slots)

• Works with ASB and ASB budget to raise funds for the team

• Works with parents in seeking food donations

• Organizes price and items to be sold in Concession Stand (food, drinks, T-shirts)

• Create budget at beginning of season of expenditure and possible amount to be raised

• Organizes Concession Stand to be used most effectively

• Collects and monitor money raised and used at concession stand for ASB Account

Meet Volunteer Coordinator - Needed

• Organizes Meet Day of Parent Volunteers

• Locations and jobs of where parents need to go

• Organizes shifts and who is going where

• Works with Head coach to create job outline for each volunteer position needed

• Works with head coach and previous material to determine the number of volunteers needed for event

• Checks-In and checks-out parent and student volunteers at day of meet.

Spirit Wear Coordinator

• Works with Athletic clothing company to create and order spirit wear

• Works with Coach on budget, design, and Head Coach’s Vision of material

• Creates items that can raise spirit and promote team - priced where team can use this to help raise money

• Organizes sale of items and collection of funds (via ASB)

• Organizes distribution of Spirit Wear

Uniform Coordinator

• Organizes handing out of uniforms to team members

• Organizes inventory of uniforms and prepares lists of what we have and what is needed for the team

• Organizes day of handing out and collection of volunteers for help on Distribution and collection days

• Advertises and communicates when these days are

• Provides lists of those athletes that did not turn in uniforms (or had uniforms that were ruined)

• Communicates how much uniforms are going to be needed

• Works to create a culture of most people purchase their own uniforms (future).

Fundraiser Coordinator

• Creates and organizes one major fundraiser for the team each year (that’s not parent donations from team meeting and not a hosted meet)

  • Works with Team Captains and Squad Liaisons to organize student’s involvement

  • Works with Foundation Liaison to organize funds and materials for event

• Advertises and communicates fundraising idea for the team

• Works with Team Captains and Squad Liaisons on 2-3 smaller ASB fundraising opportunities

• Organizes volunteers and event for major fundraiser

Team Parent

• Helps organize/ communicate carpools for practices (google spreadsheet?)

• Helps organize/ communicate carpools for meets

• Go to person for parent questions regarding directions or issues of travel to and from Team activities

• Organizes snacks and drinks for kids while they are at meets (gets different parents/ athletes to volunteer to bring things)

Communications Coordinator

• Works with head coach, Coordinators/ directors, Parent Organizer (etc.) to create weekly email discussing team materials, weekly ideas, team information to parents to keep everyone informed.

• Works with head coach to keep website up to date with information

• Works with team parents to keep team informed

• Works with head coach to create parent/ player handbook for team parents (new and returning)

• Works with head coach in creating agenda for New Parent/ Player Meeting

• Communicates preseason training camp information to incoming parents.

Alumni Coordinator

• Works with Head Coach to coordinate Alumni events and volunteering when needed.

• Fall Event - Cross Country Meet - Red versus Black and function afterwards

• Winter/ Spring Event - Open Track Meet

• Distribute materials and information to Alumni Family about current news and future events.