Embedded Files
FY24 Frontline Absence Management Changes
Delete Unfilled Future Dated Absences
All staff members have access to delete unfilled future dated absences. School Administrative Assistants can also delete unfilled future dated absences.
Funeral Leave
Jury Duty
Personal
Professional Development
Vacancies
A vacancy is used to request a substitute when no employee is absent. The HR Partner will notify the Temp Staffing Team when there is a staffing need at the school. This will happen when there is an open position or extra help is needed in a school.
Best Practices
Note: Absences should be entered in the system as soon as possible. No later than the day of the absence.
Filling Absences
Run the Daily Report
Reach out to Guest Educators
Assign GE to absence
Cancelled Assignment or GE Not Needed
Check your daily report and assign to any unfilled absences based on license held.
If you do not have any unfilled absences, please direct them to call the Temp Staffing Team to await further instructions.
Please DO NOT SEND HOME.
Changes to Assignments
If you cannot assign a Guest Staff Member to an assignment, it may be due to licensing, school times, etc.
Paraprofessionals cannot provide coverage for Educators, under any circumstance.
Do not downgrade or remove a Guest Staff Member from an assignment to assign a preferred Guest Staff Member.
Termed employees
IMPORTANT: Never enter absences for a termed employee in the system. This impacts State, Federal, IMRF & TRS reporting.
Sub Required System Settings
The following positions are set to always require a substitute. If they do not need a sub for an absence, please have them send an email d65tempstaffing@district65.net. The email must contain the staff members full name and date of absence that needs to be changed.
Classroom Teachers
Paraprofessionals
Librarian
The following positions have the ability to decide if they require a substitute.
Bilingual Teachers
Orchestra Teacher
Transition/Voc Specialist
Social Workers providing SEEL
Substitute Coverage for School Administrative Assistants
Please email Allie Borner from Stivers and be sure to include work hours, location and number of days and copy d65tempstaffing@district65.net. These absences cannot be filled by Guest Educators or Guest Paraprofessionals.
Her contact information is:
Mobile: 630-245-0440
Direct Office: 630-425-4421
Email: aborner@stivers.com
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