Record Fields

Directory Settings > Record Fields

In Directory Burst, we refer to a "record" as any student, teacher, or administrator you include in your directory.

As the administrator for a directory, use this page to view all of the fields that will displayed for records within your directory:

To help get you started, Directory Burst provides several out-of-the-box "system fields", as denoted by an asterisk (*) in the Field Type column (Note: First Name, Last Name, Classroom, and Role are required fields that must be included with each record you import). Here are some helpful tips about a few system fields:

• Classroom: If students at your school visit multiple classrooms throughout the day, then you will typically enter their homeroom in this field. Since this is a required field, if your school really has no concept of a homeroom, then you might enter a value like "All" into this field for every student.

• Role: Typically, you will enter values like the following into this field: Student, Teacher, Principal, Room Parent.

• Email: This field is suitable for entering the email addresses of teachers and other school administrators. For students, you will likely use "Parent 1 Email" and "Parent 2 Email" instead.

If you need more fields beyond what Directory Burst provides out-of-the-box, you can click the Add New Field button on this page to add a new field. Or, to edit a field that you previously added, click the Edit link next to it. The following pop-up will be displayed:

Use the pop-up to add / edit information for the field in your directory, including the type of data that should be captured and:

• Required?: indicates whether the field is required when records are imported.

• Editable?: indicates whether end-users are allowed to edit this value for their own record(s). For example, if you add a field called "Hobbies", you might set it as editable so end-users can enter / edit hobbies on their own.

• Used as Login?: for email address fields, indicates whether email addresses provided in this field will be invited to become users of the directory when clicking the Add All Users button on the User Management page.

Note: only certain attributes of system fields can be edited. In particular, the Field Name and Field Type of a system field is not editable, and our out-of-the-box required fields (First Name, Last Name, Classroom, and Role) cannot be made optional.