Attendance and absence

You should attend all scheduled teaching sessions that we set for you, either in person or online, and use the student Check-In system, if required. Regular attendance is vital to your progression through your degree programme. If it looks like you're not engaging with your studies, we will reach out with guidance and support. 

University Regulations state that you should be present at any time at which teaching or other academic engagements have been arranged for your programme (including Saturdays).

Our Student Academic Engagement and Wellbeing Policy, sets out how we support you during your time at university to achieve your full academic potential. Our Student Academic Engagement and Wellbeing Procedure outlines what we do if we are concerned that you may need extra support.

Information on reported non-attendance can be shared with your personal supervisor. This information will be non-sensitive and will only refer to the dates of the reported non-attendance. This is intended to alert the relevant staff to any concerns about your attendance which may indicate that you require pastoral support.

Overseas students

The Department has an obligation to monitor attendance of all overseas students who have been issued with a Confirmation of Acceptance for Studies (CAS) for which the University acts as a sponsor under the Student Visa route of the Points-Based Immigration System (PBIS).

As such, throughout the programme there are a number of engagement points which will be recorded in the University’s Student Record System, details of which can be found on the Student Academic Engagement and Wellbeing Policy.

Failure to keep to the expected points of contact can jeopardise your academic progress and your visa status.

Assessments are compulsory. You must complete all assessments by the published assessment date unless there are exceptional reasons why you are unable to do so. Please see the University policy on Exceptional Circumstances where the details on acceptable reasons for deferring an assessment are made clear.

Absence

If you are ill during teaching weeks, please notify the University via your e:Vision account (in the ‘Your Support’ section). You can self-report your illness for a maximum of ten days in any one academic year, with a maximum of seven days for any one period of illness.

An absence of more than seven days, but no longer than four weeks, can be approved by your Chair of Postgraduate Education. See information on taking a Leave of Absence.

If you stop attending scheduled teaching sessions without saying you are withdrawing and do not respond to our efforts to make contact with you within a specified time-scale, the University will assume that you have withdrawn from your studies. This is known as ‘assumed withdrawal’.

What if I cannot attend scheduled teaching sessions?

It is your responsibility to ensure you notify those detailed below if you are unable to attend the University for any reason. You are responsible for meeting learning outcomes for missed sessions. Supporting lecture materials  are usually available on the VLE; alternatively you should discuss the missed session(s) with the module leader.

All absences must be reported to:

Student Services Team

• Office: ATB/023a, Area 1 Seebohm Rowntree Building, University of York, York, YO10 5DD

• Telephone: 01904 321321

• Email: dohs-student-experience@york.ac.uk

You may also inform your supervisor or module leader, and you can log your absence on e:Vision via the Self-certification of Illness website.

When a full-time student advises the Department of Health Sciences of absence due to illness, or other reason, then the absence will be recorded for the full period – which means including private study time, not just attendance at timetabled taught sessions.

Sick leave

The Student Services team should be informed of all sickness. For sickness lasting up to seven days, a self-certification form should be sent to the Department’s Student Services Team. From the eighth day of illness, a fit note is required and should be sent to the Student Services Team.

If the absence occurs in University time, on return to study, the Student Services Team should be notified.

For further information, including self-certification forms, visit the Self-certification of Illness website.