West Virginia State University
FALL Term Calendar, 2025
(*Note: Please refer to part of term section for term specific important dates/deadlines)
First Semester (FT)
Monday, June 16-------------------------------Graduate Student Deadline to Complete Process for Full Consideration for International Students
Monday, June 30-------------------------------Priority Deadline for Fall Financial Aid
Friday, August 1-------------------------------Payment Deadline for Registered Students
Monday, August 18---------------------------First Day of Full Term and First 8-Week Classes
Monday/Tuesday, August 18-19------------ Late Registration (Late Fee will be Assessed)
Wednesday, August 20----------------------- Last Day to Change to Pass/Fail and Audit
Wednesday, August 20----------------------- Last Day to Change Major to be Effective for Fall
Friday, August 22----------------------------- Last Day to Add/Drop Classes
Friday, August 22----------------------------- End of 100% Refund Period
Monday, August 25 by Noon---------------- First-Week POA Due
Wednesday, August 27----------------------- First Financial Aid Disbursement
Wednesday, August 27----------------------- Final Deadline for All Official Documents for Provisionally Admitted Students
Monday, September 1------------------------ Labor Day Recess – Offices Closed
Monday, September 15 by Noon------------Four-Week POA Due
Friday, September 26-------------------------Spring/Summer Advising PINS Distributed
Friday, October 3------------------------------Deadline to Submit Completed RBA Portfolios for December Graduation
Friday, October 3------------------------------Final 40% of Tuition/Fees Due on 60/40 Installment Plan
Monday, October 6----------------------------Advising for Spring and Summer Sessions Begins
Monday, October 6 – Saturday, Oct. 11----Mid-Term Examinations
Wednesday, October 15 by 5pm------------ Mid-Term Grades/POA Reporting Due
Monday, October 20-------------------------- Registration for Spring/Summer Begins for Current Students
Wednesday, October 22---------------------- Graduation Celebration Event
Friday, October 24---------------------------- End of Prorated Refund for Complete Withdrawal
Friday, October 24---------------------------- Last Day to Withdraw from Classes or College
Friday, October 24---------------------------- Last Day to Resolve Incomplete Grades
Monday, November 3------------------------- Open Registration for Spring/Summer Begins
Friday, November 7--------------------------- Deadline to Apply for May Graduation
Friday, November 7--------------------------- Graduate Student Deadline for Completion of the Application
Process for the Spring Semester for Full Consideration of International Students
Sunday, Nov. 23 thru Sunday, Nov. 29----- Thanksgiving Recess – Offices Closed
Saturday, December 6------------------------ Last Day of Classes
Saturday, Dec. 6 thru Thursday Dec. 11---- Final Exams
Saturday, December 13------------------------Commencement
Monday, December 15 by 5pm-------------- Grades/POA Reporting due in Registrar’s Office
Parts of Term
*If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.
First Eight Weeks (F8), August 18 – October 10
Monday, August 18--------------------------- First Day of Class
Monday/Tuesday, August 18-19------------ Late Registration (Late Fee will be Assessed)
Tuesday, August 19--------------------------- Last Day to Add Classes
Friday, August 22----------------------------- Last Day to Drop Classes
Friday, August 22----------------------------- End of 100% Refund Period
Friday, September 19------------------------- End of Prorated Refund for Complete Withdrawal
Friday, September 19------------------------- Last Day to Withdraw from Class
Thursday, October 9-------------------------- Last Day of Class
Friday, October 10---------------------------- Final Exams
Wednesday, October 15 by 5:00pm-------- Final Grades Due in Registrar’s Office
Second Eight Weeks (S8), October 13 - December 12
Monday, October 13-------------------------- First Day of Class
Monday/Tuesday, October 13-14---------- Late Registration (Late Fee will be Assessed)
Tuesday, October 14-------------------------- Last Day to Add/Drop Classes
Tuesday, October 14-------------------------- End of 100% Refund Period
Wednesday, October 22---------------------- Financial Aid Disbursement
Tuesday, November 11at Noon------------- Mid-Term Grades/POA Reporting Due
Friday, November 14------------------------- End of Prorated Refund for Complete Withdrawal
Friday, November 14------------------------- Last Day to Withdraw from Class
Thursday, December 11---------------------- Last Day of Class
Friday, December 12------------------------- Final Exams
Tuesday, December 16 by 5:00pm--------- Final Grades Due in Registrar’s Office
