Create an outline of the High Tech Weekend 

To get things started create an outline of the weekend, this will help you in planning the event. Keep in mind people have to eat, and things usually take longer than expected. See this outline below as an example for a HTW for building an Underwater Robot. Once the outline is created, take a deeper look into each process. 

What equipment is needed for the HTW? 

Take into consideration the equipment, hand tools, and power tools that will be required for the HTW. When planning, consider creating a workflow that incorporates multiple workstations or staggers specific procedures to maximize equipment availability. For example, one group may be responsible for designing a part, while another group uses the band saws to cut the material. A third group can then assemble the parts using welders. All three groups can begin simultaneously if materials are prepared in advance for the welding group.

Develop a comprehensive list of all tools and equipment required for the event. It may be necessary to borrow equipment from other schools or request donations or loans from industry partners for the weekend. It is also appropriate to ask attendees to bring certain personal items, such as tape measures and basic hand tools. Proper equipment planning will help identify shortages and determine whether additional resources are needed.

Below is a list of commonly required tools:

Materials and Costs 

Some High Tech Weekends have material cost associated with them. What is your plan to cover those cost. Most events that have materials, have registration fees. That said, how will you purchase those materials? The WTEA might be able to help with that, consult with a WTEA Team Member. Otherwise you can order material after you have collected the registration fees. Create a plan.