4-H Leader Communication

*It’s never too early to start thinking about the end of another 4 H year. Below all of the important dates and opportunities for wrapping up the 2020-2021 4-H year and kicking off the 2021-2022 4-H Year. Please pay close attention to dates and deadlines.

Sheboygan County 4-H

2021 “Back-to-School” Important Dates

• 4-H Club Awards Generally due at your September Club Meeting

• September 20^th 2021 Fair Review Meeting, 6:00 p.m. UW-Sheboygan, Rm 5020-22

• September 20^th All County Leaders Association Meeting 7:00 p.m. – UWGB Sheboygan Rooms 5020/5022 (2021-2022 Budget Approval, Leaders Assoc. Exec. Board Elections and Enrollment Information)

• September 23rd 4-H Open House 6:30 - 7:30 p.m. Fair Park, Plymouth

• October 1^st Project Award Applications, Trip/Experience Applications, Window Display, Community Builders, Secretary, Reporter Books Due to the UW-Extension Office

• October 3^rd-9^th National 4-H Week

• October 23rd New General Leader Training 6:00 – 7:00 pm

• Club Leadership Summit 7:00-9:00 pm (Combines the typical Mandatory Fall General Leader Meeting & Club Officer Training) SAVE THIS DATE NOW!!!!!!! UWEX Office

• October 16^th Pizza Sale Forms Due to the UW-Extension Office

• October 15^th Clover Award and Cloverbud Achievement Award Applications Due

• October 15^th ALL Project Award, Trips Interviews at Extension

• October 20^th Enchanted Forest, 1:00 – 3:00 pm, 4-H Camp Riversite

All of the club packets with order forms for our Annual Luigi’s Pizza Sale are in the office. If you have not already had someone pick them up, please plan to do so.

· These packets should be distributed at your August 4-H Club Meetings!

· August thru October Sale Timeframe

· October Club Meeting Club Members return brochures to their Club Coordinator with payment (checks payable to your club)

· October 14 Club Coordinator returns all brochures to the Extension Office

· October 15 Luige’s picks up brochures from the Extension Office

· December 4 2021 Pizza Delivery Day!

Calling all 4-H Leaders, Members and Parents!

Please consider joining us for our 4-H Leaders Association Meeting on Monday, July 19^th starting at 7:00 p.m. We have a full agenda with approval of policies/bylaws, pizza sale information, upcoming fair opportunities and so much more.

You can join us in person at Extension or via Zoom https://uwmadison.zoom.us/j/92131626444?pwd=ZFpMaEJZdEhLRjVEY09QcWFrRGJ6UT09

Meeting ID: 921 3162 6444 Passcode: 4HLeaders

All meeting materials will be uploaded to our Shared Google Drive before the meeting! Feel free to check these out ahead of time.

Sheboygan County 4-H Clubs are one of the premier experiences offered in our youth development program. The 4-H Leaders Association supports our 4-H Clubs in many ways, including financially, by providing educational programs to members and by encouraging individual members and families to engage in the program in many ways. Each 4-H Leaders Association Meeting is an opportunity for clubs to showcase their club's features and highlight their members. Therefore, clubs are scheduled to present to our Leaders Association members as follows. A team of members from each club should prepare to share a special report with our 4-H Leaders Association. This can include popular projects, unique club service and recreational activities, number of members and leaders and anything else that members think makes their club special. Our Leaders Association is always looking for ideas to share with their own clubs and members and many great ideas have come from this sharing! Each presentation should be no longer than 10 minutes and members should be prepared to answer questions from leaders afterward. Presentations can include slideshows, pictured, special projects, reporter books, games and more.

2021

Feb – NONE

Apr – NONE

July – Lima Lites

Nov – 4-H Eagles

2022:

Feb. – 4-H Rangers

April – Clover Crusaders

July - Madison All Starts

September – Mosel Farm and Home

November – Parnell Pals

2023:

Feb. – Sheboygan County Wranglers

April – Spring Valley

July – Wilson Wildcats

Sept. – Trailblazers

Nov. – Johnsonville Hustlers

2024:

Feb. – Herman Cheerios

April – Hingham Handy Helpers

July – Town and Country

Sept. – Willing Workers

Nov. – Sherman Workers

Summer is cruising right along; it’ll be Fair time before you know it! We hope you are enjoying summer and have or will be taking some time for your families and friends!

In a continued effort to share the responsibility of our Youth Building Clean-up Day between all of the clubs, we will once again use our club rotation system that encourages all club participation. It has worked well for the past several years, and we are hoping for another successful day of clean-up.

Attached you will find a Youth Building Clean-up Schedule with all of the clubs listed. Because we have 29 outstanding 4-H clubs in Sheboygan County, the schedule is tentatively set to 2024. You will notice that we have specified the number of youth and adults as guidelines based on club enrollment for the current year. Please use that number when recruiting volunteers from within your club.

Every year fairgoers make very positive comments about our youth building and the displays. We should all be proud of the enjoyment we bring to the community! It is our hope that everyone participating in the clean-up day will have a significant and meaningful role and share in the responsibility of caring for the building and preparing it for the fair season.

This year’s Youth Building Clean-up is scheduled for Monday, August 16 from 3-5 p.m. We are requesting that volunteers from the assigned clubs be available during that time. A list of what needs to be done will be posted and there will be water, juice and a snack served during clean-up.

The Youth Building is a wonderful asset to our program and is utilized by almost every 4-H member during the fair season. We need your club support to keep it in tip, top shape. If your club is scheduled for the 2021 Youth Building Clean-up, please procure volunteers at your July meetings or during the month of July. Please call or e-mail the Extension Office with the names of the individuals who will be helping on August 16 by August 13. Thank you for helping us make the best better for the 2021 Sheboygan County Fair!

2021 Adults Youth (10 & Older)

Waldo Fireflies 1 2

Hub City 2 3

Ourtown Orioles 2 4

4-H Eagles 1 2

4-H Rangers 1 2

2022

Hingham Handy Helpers

Sherman Workers

Trailblazers

2022

County Mounties

Madison All Stars

Sheb. Shooting Stars

Wise Wizards

2023

Johnsonville Hustlers

Leaping Lizards

Willing Workers

Wilson Wildcats

2024

Spring Valley

Lakeview Badgers

Scott Pioneers

Clover Crusaders

Cascade Cloverhands

We have enclosed the Fair Food Stand Shift Schedule and would like to encourage your club to tell us your shift preferences NOW, well in advance of the County Fair, so we can be ready for business when the Fair rolls around! Please note that with new COVID practices the number of youth in the foodstand at one time will likely change/reduce. These number have not been updated yet on this sign-up – but will be identified before shifts are finalized.

Enclosed is a form (CLICK HERE!!!!) you can use to provide us with:

• Your top THREE times & days preferences

• Name of your club’s contact person, who will serve as your club’s Food Stand Club Shift Leader

• An address, phone number and email so we may reach the Food Stand Club Shift Leader to pass along special instructions and information regarding the Food Stand Operation

The Food Stand Club Shift Leader will act much in the same manner as the Pizza Sale Coordinator for your club. All information regarding shifts, etc., will be forwarded to this person. We will rely on that person to coordinate your club members and adults during the shift you work. The Club Shift Leader will be asked to participate in a pre-fair orientation on August 19 and arrive 15-20 minutes before the shift and help to “train” the next shift of workers to help provide smoother shift transitions. See additional responsibilities as outlined in the Club Shift Leader Description.

We will be handling your time & day preferences by the “lottery” system. Any conflicts or questions will be directed to your club’s Food Stand Club Shift Leader. We will try our best to fit clubs and Food Stand shifts with your requests.

A FEW WORDS OF INSTRUCTION:

1. Please indicate your TOP THREE preferences in the spaces indicated. We need all 3 to choose from in order to schedule in fairest way possible. The complete schedule of shifts available and the form to request your clubs preferences can be found at: https://forms.gle/56hVtYr2FEb3P74AA

2. If you are a smaller club: there are a number of shifts where smaller amounts of workers are required. If these dates/times don’t work out for your smaller club, then please indicate how many workers you could provide and we will try our best to match you with another smaller club.

3. If you are a larger club that could possibly provide us with more than a shift of 15 members and adults, please indicate that on the form (especially if you have enough older members, ages 12+, and/or adults willing to help). For example: If you can provide one full shift of 15 members and you have another 5 members/adults interested in working, it would be great if you would indicate that so we could pair your extra 5 members with a small club to make a complete shift.

4. There is a special section for explanations of times or days your club would NOT be able to work (i.e. clubs with many members and adults involved in Horse Judging, Dairy/Beef, Building Watches & Judging, etc.) Please note that having a large number of animals at the fair does not mean that you don’t have to work a shift. All we ask is for three hours during the fair. Please put any special circumstances in this area and we will try to accommodate all clubs as best we can. We will try to be flexible, as we hope that all clubs involved will be flexible as well.

Timeline:

June 15^th: Clubs return their top 3 preferences as to which shift are best for their club to the UW Extension Office: https://forms.gle/56hVtYr2FEb3P74AA

July 1^st: clubs will be slotted onto the Google Sign Up sheet, and will until August 1^st to fill in their shifts on the Google Sign Up.

August 1^st: the Google Sign up will be opened up to all members and leaders to fill in the open spots.

Once again, this year we will NOT be open on judging days.

These are age guidelines for each club to follow when choosing members to help with your food stand shift. If you have any questions or concerns, please call your county UW-Extension Office at 459.5903. Please do not have your members sign up to do a particular job. Crew chiefs will assign jobs as needed. Workers may need to change jobs during the shift if needed.

There’s a google form for everything these days! Please be sure your club is signed up for any and all of the following that pertain to them.

Club Booth Entry Form (deadline July 15^th): https://forms.gle/jwGiE4r33SYH559BA

Youth Building Display Help (deadline August 1^st): https://forms.gle/sQkKC28Fv3inLWJj7

Anything Goes Team Registration (deadline ongoing): https://forms.gle/oH19KuKvaHZwJqx3A