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Section 1:
Section 1 contains all the important logistical details you need to know as a presenter. Please read through this entire section carefully to familiarize yourself with things like dates, deadlines, presentation room details, what to bring as a presenter, and day of conference information. Bring any questions you have to the Presenter Overview and Q&A Session or reach out to info.oacs@wisc.edu.
Dates & Deadlines
Dates & Deadlines
Friday, January 31, 2025
Presenter Overview and Q&A Session
Time: 10:00 to 11:00 a.m.
Location: Virtual via Zoom | JOIN HERE
Join us for a virtual information session for all conference presenters. This session will provide you with all the necessary details to ensure a smooth and successful presentation experience. We will walk through parts of this toolkit, talk through important dates, and what you can expect on the day of the conference. There will also be time for you to have any questions answered.
This session is required for all conference presenters. A recording of the session will be available for those who are unable to attend or for presenters added after this date.
Friday, February 7, 2025
Final Session Details Due to OACS
This is the deadline to review the conference session name and description you originally submitted with your proposal and make any updates based on changes or new information. The finalized information will be used to populate our conference website and any other conference materials for attendees.
To review your session information click here, then select your specific session.
Within your session document, we ask that you do the following:
Confirm that your session title is what you want it to be
Review your session description and add, remove, or change any content as needed
Make sure all presenter's names, titles, units, and contact information are included and correct
Answer the logistical questions
When you have finished reviewing and making any necessary changes, please check the box at the top of your document so we know the details are ready to be shared with our conference attendees.
If you have any questions or issues, please reach out to info.oacs@wisc.edu.
Friday, February 28, 2025
Presentation Slides Due to OACS
This is the deadline to submit your finalized presentation slides or visual aids. OACS will be responsible for making sure your slides are open and available on the laptop in your presentation room on conference day. You can find accessibilty tips and slide templates, tools, and resources for creating your presentation in Section 2 of this toolkit.
Please note: You are only required to submit materials that will be displayed via the screen in your presentation room. You will be responsible for providing any handouts or physical materials (we suggest bringing enough for up to 100 attendees).
How to submit slides or visual aids:
Please make sure your presentation or visual aids include your presentation's title in the saved file name
Open this Google Drive folder and find the folder named for your specific presentation
Open your folder and upload your presentation or visual aids
Once your presentation slides have been uploaded, we encourage you to open the file in the Google Drive folder and double check that the content and formatting are still correct.
Questions? Please reach out to info.oacs@wisc.edu.
Wednesday, March 12, 2025
Academic & Career Success Conference
It's conference day! View the conference breakout session schedule here. Details on when to arrive and how to check in at conference can be found below in the Day of Conference section.
Presentation Logistics
Presentation Logistics
Presentation Room Setup
Presentation Room Setup
Each presentation room will be set up with round tables and movable chairs for attendees.
The presentation area will include a podium in front of a projection screen at the front of the room. If your presentation includes a panel, your room will be set up with seating for a panel discussion at the front.
Notecards and pens will be available at every table in your presentation room if those would be useful for your presentation or obtaining feedback. More information on obtaining feedback can be found in Section 2.
Audio/Visual Package
Audio/Visual Package
The audio/visual package for each presentation room will include:
Laptop (with your presentation pre-loaded)
Projection screen
Microphones (1 podium microphone and 1 handheld microphone)
Clicker to advance slides
What to Bring to Your Presentation?
What to Bring to Your Presentation?
If you have any handouts or physical materials that go with your presentation, you will be responsible for printing and bringing those materials to your presentation. We suggest bringing enough handouts for up to 100 attendees.
Please bring your own water bottle and any other wellness supplies that are essential to you. OACS will not be providing water bottles.
You do not need to bring your digital materials. The presentation and digital materials you submitted will be loaded to the laptop in your presentation room. Please see Dates & Deadlines section above for information on uploading your finalized presentation.
Session Hosts
Session Hosts
Each breakout session will have a Session Host. Your host will be identifiable by their red nametag lanyards. Session Hosts will:
Ensure your presentation is open and ready before your session begins
Troubleshoot technology issues and microphone issues
Move the microphone during audience involvement
Pass out any physical materials and collect feedback notecards (as needed)
Give 5-minute notifications before the end of your session time
Make conference announcements after your session concludes
If you will need assistance from your Session Host outside of the above tasks, please reach out to info.oacs@wisc.edu.
Day of Conference
Day of Conference
Please see details on how to check in as a presenter on conference day below. We encourage you to join us for breakfast and lunch, and hope you will consider attending other conference sessions throughout the day!
You can view the conference breakout session schedule here. Please plan to arrive at your presentation room at least 10 minutes prior to the start of your session. Your Session Host will meet you in the room and make sure everything is set up and working.
How to Check-in as a Conference Presenter
How to Check-in as a Conference Presenter
Gordon Dining & Events Center Information Table Check-in
All presenters will need to check in at the Information Table at Gordon Dining & Events Center. Presenter nametags and information will be available here. This table will be separate from the general conference attendee check-in area.
Please check-in at least 20 minutes prior to your scheduled presentation time so that we know you have arrived.
OACS staff will be available at Gordon Dining & Events Center starting at 8:00 a.m. for any presenters who would like to check in early, see the presentation rooms, or drop off supplies prior to conference attendees arriving. Breakfast and the Welcome Address will be held at Memorial Union from 8:30 to 9:40 a.m.
Feel free to stop at the Information Table any time throughout the day with questions or concerns!
Memorial Union
As a presenter, you are welcome to go directly to Memorial Union in the morning for breakfast and check in there so we know you have arrived. But we ask that you ALSO check in at the Information Table at Gordon Dining & Events Center at least 20 minutes prior to your scheduled presentation time to obtain your presenter nametag.
If something unexpected occurs on the day of the conference and you are unable to present, please call or text 608-669-0826 as soon as possible. Your prompt communication will help us make necessary adjustments and ensure the event runs smoothly!
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