Compliance Requirements
Do not send any personal health records to WGU
Do not send any personal health records to WGU
We cannot accept, view, or store personal health information in accordance with HIPAA regulations.
We cannot accept, view, or store personal health information in accordance with HIPAA regulations.
“C229 Compliance Assistance” in the subject line of the email.
“C229 Compliance Assistance” in the subject line of the email.
** NOTE there is a $25 student-incurred fee for a 15 month subscription**
** NOTE there is a $25 student-incurred fee for a 15 month subscription**
1. Create or Update your Complio/American Databank Account.
1. Create or Update your Complio/American Databank Account.
You will complete these requirements by either updating an existing account you previously created upon enrollment or by creating a new account.
Click the Button below to access ADB/Complio.
Click the Button below to access ADB/Complio.
2. Order the "Post-Licensure Compliance Package".
2. Order the "Post-Licensure Compliance Package".
Utilize the shopping cart in the top right of your Complio account to:
Utilize the shopping cart in the top right of your Complio account to:
- Place an Order
- Select Program - Post-Licensure (BSN, RN-MSN, and MSN Nursing)
- Select Your State of Residence
- Click on Load Packages
- Purchase the - Post-Licensure Compliance Package
Utilize this link for access to step by step instructions
3. Upload proof of vaccination or proof of immunity (positive antibody titer) as well as a negative tuberculosis test.
3. Upload proof of vaccination or proof of immunity (positive antibody titer) as well as a negative tuberculosis test.
Immunization records must have:
Immunization records must have:
- Patient full name
- Date of test or vaccine
- Test results
- Facility or physician office where completed
We cannot accept handwritten immunization records/cards
- MMR
- TDAP
- Varicella
- Influenza
- Hepatitis B
Titer results for the above pathogens must be positive. A negative result will require additional booster doses.
Verification of immunity to communicable diseases may include documentation of vaccinations and/or serologic evidence of immunity via IgG antibody titer screenings.
Verification of immunity to communicable diseases may include documentation of vaccinations and/or serologic evidence of immunity via IgG antibody titer screenings.
- Tuberculosis
Verification of immunity against Mychobacterium tuberculosis requires negative skin tests, blood test, or chest x-ray.
Use this form as a reference on what is needed to satisfy each compliance item.
The COVID-19 vaccine, although not required by WGU for the BSNU Program, may be required by your placement site. Please upload COVID vaccine cards in the COVID - 19 Section within Complio.
The COVID-19 vaccine, although not required by WGU for the BSNU Program, may be required by your placement site. Please upload COVID vaccine cards in the COVID - 19 Section within Complio.
A declination form is not appropriate unless there is a documented medical limitation to a vaccine. In order to decline a compliance item, you will need to submit an Exception Request within American DataBank/Complio providing documentation of necessity with proof from your Physician. Exception Requests will be reviewed by the WGU Compliance Team and if the exception is approved you may receive a final declination form to fill out.
A declination form is not appropriate unless there is a documented medical limitation to a vaccine. In order to decline a compliance item, you will need to submit an Exception Request within American DataBank/Complio providing documentation of necessity with proof from your Physician. Exception Requests will be reviewed by the WGU Compliance Team and if the exception is approved you may receive a final declination form to fill out.
4. Proof of CPR and Health Insurance.
4. Proof of CPR and Health Insurance.
- CPR card BLS through AHA - front & back required
- Proof of Health Insurance - front & back required
Documentation of immunity to communicable diseases and screening for tuberculosis is stringently required for nursing students at WGU.
Documentation of immunity to communicable diseases and screening for tuberculosis is stringently required for nursing students at WGU.
Even if a student is seeking placement with their employer, a fully compliant ADB account is required, as employment status and placement are not interrelated.
Even if a student is seeking placement with their employer, a fully compliant ADB account is required, as employment status and placement are not interrelated.
If you need assistance within the American Databank - Complio Account, please check the video links below for frequently asked questions or contact ADB Customer Service at (800) 200-0853.
If you need assistance within the American Databank - Complio Account, please check the video links below for frequently asked questions or contact ADB Customer Service at (800) 200-0853.
Click each graphic below to watch a short video regarding each topic.
Click each graphic below to watch a short video regarding each topic.
Frequently Asked Questions and Acceptable Compliance Document Descriptions
Frequently Asked Questions and Acceptable Compliance Document Descriptions
(Click on the images below to access the full PDF)
(Click on the images below to access the full PDF)
**ONLY complete the items below if advised to do so by your WGU Placement Coordinator. **
**ONLY complete the items below if advised to do so by your WGU Placement Coordinator. **
Add-on Compliance Packages have an additional fee associated.
Add-on Compliance Packages have an additional fee associated.
Background Check
Background Check
**ONLY Renewed if advised to do so by your Placement Coordinator. **
**ONLY Renewed if advised to do so by your Placement Coordinator. **
Additional Fee
Additional Fee
Please note you may have completed this upon admission to WGU. Your background check expires after two years and must be current at the time of your Internship.
Please note you may have completed this upon admission to WGU. Your background check expires after two years and must be current at the time of your Internship.
There may also be a site-specific requirement of an additional background check. You will be notified, by your Placement Coordinator, if your placement requires an additional or updated background check.
There may also be a site-specific requirement of an additional background check. You will be notified, by your Placement Coordinator, if your placement requires an additional or updated background check.
Physical Exam
Physical Exam
** Site-Specific - Only needed if advised to do so by your Placement Coordinator. **
** Site-Specific - Only needed if advised to do so by your Placement Coordinator. **
Additional Fee
Additional Fee
Once you have completed your physical examination, you will upload the signed form into the Miscellaneous Sub-Category within your American Data Bank account.
Once you have completed your physical examination, you will upload the signed form into the Miscellaneous Sub-Category within your American Data Bank account.
10 Panel Drug Screening
10 Panel Drug Screening
** Site-Specific - Only needed if advised by your Placement Coordinator. **
** Site-Specific - Only needed if advised by your Placement Coordinator. **
Additional Fee
Additional Fee
To order a drug screening within your ADB/Complio compliance account, please complete the following steps:
To order a drug screening within your ADB/Complio compliance account, please complete the following steps:
- Select Place Order in the top right of your Complio account next to the shopping cart icon
- Select Program from the drop-down menu
- Select Location/State from the drop-down menu
- Click the Load Packages button
- From the Screening Section – Select Drug Screening 10 Panel
After you purchase the drug screening package, you will receive an email with materials and directions guiding you to complete the screening at a testing center nearest you. Your drug screen voucher expires 30 days from purchase. Some clinical sites require drug screening to be completed within a certain time-frame in relation to your start date. I.e 30 days from your start date.
After you purchase the drug screening package, you will receive an email with materials and directions guiding you to complete the screening at a testing center nearest you. Your drug screen voucher expires 30 days from purchase. Some clinical sites require drug screening to be completed within a certain time-frame in relation to your start date. I.e 30 days from your start date.
WGU cannot accept a drug screening from any other source besides our affiliate.
WGU cannot accept a drug screening from any other source besides our affiliate.
**NOTE - Your drug screening sample can take up to 3 days to process, so please plan accordingly. The results will automatically post to your Complio account. However, please email healthplacement@wgu.edu when you have completed the screening so we can update your compliance status.
**NOTE - Your drug screening sample can take up to 3 days to process, so please plan accordingly. The results will automatically post to your Complio account. However, please email healthplacement@wgu.edu when you have completed the screening so we can update your compliance status.
Compliance and placement requirements vary from site to site. The Clinical Learning and Placement Support Team ensure students meet site-specific compliance and documentation requirements at the selected site.
Compliance and placement requirements vary from site to site. The Clinical Learning and Placement Support Team ensure students meet site-specific compliance and documentation requirements at the selected site.