8th Grade Trip

Please check out pictures from the trip below!

Updated information added 4/27/23 following the parent meeting

TRANSPORTATION

We will be traveling on clean and modern buses. For emergencies, restrooms are available on the bus. Students are expected to comply with all bus regulations. There are ports for charging electronic devices at each seat.

GUIDELINES FOR TRAVEL

1. You may bring phones or other forms of media. We’ve never completed a trip without someone losing something of value, so you must keep track of these items.

2. Each student is permitted to have one suitcase, which will be loaded under the bus. You are welcome to bring a snack to eat on the bus. Any drinks must be screwtop, no cans allowed. Also, please do not send/bring energy drinks.

3. You may pack a small overnight bag for personal articles. It must be small enough to fit under your seat.

4. Pack only what you need for three nights – not one week.

5. All personal belongings should be identified.

6. Be careful with your money. You may want to budget a little extra for these meals. You may also want some extra money for vending machines, snacks, souvenirs, and other items. We suggest $50-$100.

7. Bags will be searched so parents please inspect your child's bags before arrival.

Suggested Items to Bring On The Trip

Four touring outfits (pants, shorts, tops and undergarments)

1 large bag to be stored under the bus, small fanny pack/cinch bag for on the bus

Comfortable shoes for walking (LOTS of walking)

Rain gear/Light Jacket

Toiletries

Something to listen to - headphones

Snacks (save some for ride home)

ADDITIONAL INFORMATION

1. We will return to WGMS between 7-9. We will alert you when we start heading home.

2. The phone number at the Holiday Inn Express is 703-576-1600 (first night) and the contact information for the second and third night is the Hampton Inn at 855-605-0317.

Middle School Williamsburg Trip 2023 Medication Information

IF YOUR CHILD HAS ANY SPECIAL MEDICAL OR DIETARY ISSUES, PLEASE LET US KNOW ASAP

Students are not permitted to have medications in their possession at any time, except for epipens and asthma inhalers. All prescription medicines and over-the-counter medicines such as Tylenol, Advil, etc. will be dispensed by the nurse or chaperone with parental permission indicated on the emergency form(s) that you have filled out prior to the trip. Medicines that are administered in school will be packaged up and given to your child’s chaperone prior to the trip.

If your child requires any medication, over the counter or prescription, you will need to complete our Medication Administration Record.

DUE IN THE Middle School CLINIC BY May 8, 2023.

● One Form per medication, We have included 1 form per packet, if you need more please let me know and I can get more to you.

● THIS FORM MUST BE SIGNED BY THE DOCTOR AND THE PARENT/GUARDIAN

● All medications MUST be in their original container.

● If an order is for ½ a pill, all medication MUST be cut prior to dropping them off.

● Over-the-counter medications MUST be in new, sealed, original containers with amounts not exceeding 24 pills. Less is preferred.

● Please send only the amount needed for all prescription medications. (you can include a couple of extras)

● All morning medication MUST be given at home by the parent the day of the trip. All night/evening medication MUST be given at home by the parent the day of returning.

All medication must be counted by us prior to the trip and upon returning from the trip. This is very time consuming. All medication will need to be picked up by June 2, 2023. Medications cannot be sent home with your child. If your child has any medication with us in the clinic already, no further action on your part is needed for that particular medication. We will make sure the Medication Administration Record and the medication are sent on the trip. If your child takes the same medication at home we will need a MAR for the additional doses outside of a normal school day.

ALL MEDICATION ADMINISTRATION FORMS AND MEDICATIONS MUST BE DROPPED OFF BY A PARENT/ GUARDIAN TO THE MIDDLE SCHOOL CLINIC BY May 8, 2023.

Please contact Mrs. Mansfield in the Middle School Clinic or myself at the High School Clinic with any questions.

Thanks,

Dana Clark RN, BSN Dawn Mansfield LPN

District / High School Nurse Middle School Nurse

dana.clark@westg.org dawn.mansfield@westg.org

Phone:440-729-5952 Phone: 440-729-5942

You can find a copy of our Medication Administration Form here

From our tour agency:

Welcome Letter 12/7/22

Dear Parents, Guardians, and 8th Grade Students,

Parents, thank you for your attendance and support at our meeting. Students, thank you for continuing to behave in a manner that earns you the privilege of traveling with your classmates to Washington D.C. on May 23-26, 2023. Below you will find instructions to ensure a safe, fun and educational trip. Please read all the information contained in this packet. You will need to refer to it often as the date approaches, so please save it. The cost of the trip this year is $755 per person. This is, of course, a non-profit endeavor as all funds collected will be spent on your child. The fee is all-inclusive. If you can pay for the trip in one payment, you are able to do this. If you need to make smaller payments, that is acceptable if you are consistently making the payments. We have also offered a payment schedule for your convenience. It is imperative that the first payment is on time to determine the number of final travelers so that final arrangements can be secured. I would also consider the insurance offer that would help in case of a late cancellation due to a sickness or behavior in school.

Sincerely,

Meagan Bellan, Principal

Kari Dorko, Assistant Principal

HOW TO REGISTER

Go to www.nowaktours.com and click the "Traveler Login" link at the top right. Then, simply follow the included instructions to complete the trip registration. Returning customers should sign into their account to register.

Trip ID: WGMSWIL23

Group Name: West Geauga Middle School

Destination: Washington DC & Williamsburg

Trip Dates: May 23-26, 2023

Students*: $755 per person (Quad occupancy)

*Registration is based upon availability. Cancelling at least 45 days prior to the trip departure date will receive a full refund minus any non-refundable items in addition to a $35 processing fee. Cancelling within 44-15 days of the departure date forfeits 100% of the trip cost. A non-refundable convenience fee of 3% is added to all credit card payments. There is no fee for mailing a check. Checks will not be accepted within 30 days of trip departure.

Williamsburg

Timeline of Events

Date Event

December 7th Parent Meeting

December 16th Parent must complete the online registration

January 2, 2023 First Payment of $175

February 3, 2023 Second Payment of $290

March 24, 2023 Third Payment of $290

April, 2023 Email Mrs. Mansfield about dietary needs and medical info

Week of April 4th Rooming assignments will start

April 26, 2023 Williamsburg parent meeting in cafeteria at 6:30

May 1, 2023 Medications due to the clinic

Week of May 15 Meeting with the students

Students who do not go on the trip are expected to be in school. Teachers will have activities planned.

Emails will be sent out prior to Payment turn in dates.

Emails will be sent out prior to Medication turn in.

Here's what our itinerary looks like for the trip:

Tuesday, May 23rd

6:00 AM Students report to school

6:30 AM Busses arrive

7:00 AM Depart West Geauga Middle School - 8611 Cedar Road, Chesterland, OH; rest and meal stops will be made every 2-3 hours; a boxed lunch enroute is included.

2:00 PM Arrive at Arlington Cemetery for the Tomb of the Unknown Soldier, Changing of the Guard Ceremony and the Kennedy gravesites. Next, we will visit the Iwo Jima Memorial.

5:00 PM Enjoy dinner at Pentagon City Food Court (included). Next, we will visit the Lincoln, Korean, Vietnam, Jefferson and WWII Memorials. If time permits a stop at Lafayette Park for a photo opportunity at the White House.:

8:30 PM Check into our hotel for a one-night stay. **Private nighttime supervision is provided**

Holiday Inn Express 14030 Telegraph Rd / Woodbridge, VA 22192/703-576-1600

Wednesday, May 24th

7:00 AM Group wake-up call.

8:00 AM Breakfast at the hotel (included) - Boys eat at 8:00 am / Girls eat at 8:45 am.

9:30 AM Depart the hotel for the American Revolution Museum with educational guides (confirmed @ 10:00-12:00). A boxed lunch is included. Next, we visit the Jamestown Settlement for a self-guided tour.

4:00 PM Next we visit Adventure Cove Miniature Golf (4:00 pm - 6:00 pm).

6:15 PM Enjoy dinner at Golden Corral (218 Bypass Rd., Williamsburg - 6:15 pm included).

7:30 PM Check into your hotel for a two night stay:

Hampton Inn 911 Capitol Landing Road / Williamsburg, VA 23185/855-605-0317

8:45 PM Tonight, we have our walking tour of the Hauntings of Williamsburg (confirmed @ 9:00 pm).

10:30 PM Return to the hotel. **Private nighttime supervision is provided**

Thursday, May 25th

7:30 AM Group wake-up call.

8:15 AM Breakfast at the hotel (included) - Boys eat at 8:15 am / Girls eat at 9:00 am

9:45 AM Depart the hotel for a full day at Colonial Williamsburg. Lunch today is included, $15 each.

4:30 PM Return to the hotel

6:00 PM Depart the hotel for our Hampton Roads Cruise where we will enjoy a DJ dance/pizza party.