May checklist

Information overload? These are the most important DLL things to know to stay on track: 

• Complete the DLMI

• Work on the Library Media Services Year-End Report if your year ends in June

• Complete the Library Media Services Year-End Report if your year ends in May

May and All Things "Coming to an End"

May and June crash together in WCPSS with schools on a multitude of calendars. It can be difficult to always know who is coming and going, testing and graduating, stretching until the end of June or hitting the vacation button earlier than others.

It can also represent the precipice of change as some people look ahead to changing schools, changing roles, and retiring. We used to play a game when I was in fourth grade called “Fruit Basket Turnover.” I adored fourth grade; cheers to Mrs. Streicher. It essentially became a metaphor in my mind for anything where people swap places in a frenzy. And this is what we do every year–fruit basket turnover. 

If your fruit has been called and you’re headed to a new destination, including the gleaming shores of retirement, please let someone in Library Media Services know. It helps to know where you’ll land.  -Kendra

Digital Learning and Media Inventory (DLMI)

It's that time of year again - the North Carolina Digital Learning and Media Inventory (DLMI) needs to be completed by each school. As a reminder, this is a report required by the NC Department of Public Instruction, and the data collected in it will be used by the state. 

Deadlines:

Due dates for school-entered data: 

Modified Calendar: May 16, 2025

Traditional Calendar: June 6, 2025 

Year-Round Calendar: June 13, 2015

Final Deadline for Principal Signature: June 13, 2025

To assist with its completion, departments across Technology Services have worked together to provide you with directions. Like last year, we've aggregated data on our end and have provided those numbers to you in spreadsheets. All you need to do is find your figures and plug them into those questions in the report. Please keep in mind that we ask you to use the numbers provided. Our reports are configured to ensure consistent parameters across all schools. If you have a question about a result for your school, talk to Nicole, ngrabiec@wcpss.net , or Susan, sjohnson8@wcpss.net.

• DLMI Support Office Hours  WCPSS Nicole Grabiec, Technology Services, & Susan Johnson, Library Media Services. Meeting Link

  • Tuesdays at 8:00 am

  • Wednesdays at 4:00 pm

• Office Hours with state DLMI staff | Meeting Link

  • Mondays from 2-3 pm

    • May 12, 19

    • June 2, 9, 16, 23

  • Wednesday from 10-11 am 

    • May 14, 21

    • June 4, 11, 18, 25

End-of-Year Reminders

Collecting Library Books

You should consult with your administration and your MTAC to determine what policy is best for your school.

Some schools choose to allow students to circulate books over the summer. There is no policy that states you must collect all books for the end of the year.

If your admin and MTAC determine it is best to collect all books for the end of year, Library Media Services recommends stopping circulation no sooner than 2 weeks before the last day of school, with all books due 1 week before the last day of school. This will give you an additional week to round up books from stragglers.

Destiny cleanup for the end of the year

• Turn off automatic reports/overdue notices

• Delete patron notes

• Clear student accounts in Destiny

Please work with your MTAC or administration to determine criteria for clearing student accounts in Destiny that work best for your school. At minimum, Library Media Services recommends clearing the accounts of students who are leaving your school, so they can start the school year with a clean slate. These tips sheets can help you do this work in Destiny. 

• Set overdue to lost

• NOT automatically assessing a fine for lost books

• Globally clearing student fines

Library Inventory

As a reminder, Library Media Services does not mandate a year-end inventory. You may choose to conduct an inventory at any time during the school year. Regular circulation can continue while running an inventory. In addition, it is not necessary to inventory the entire collection all at once. You can choose to only inventory a subset of the collection. It's most important to conduct an inventory when you think there are a significant number of materials that are unaccounted for (the 

Destiny catalog shows them as "Available" but they cannot be found on the shelf), or a significant number of students report that they have returned materials that still show up as checked out on their account.

The easiest way to delete Lost copies from your collection is through finalizing an inventory.

You can find directions for completing a library inventory on the Destiny page on the Library Media Services site.