Embedded Files
Allotment Information
Allotment Information
Media allotments are usually released in October, pending budget approval. These are local funds allocated to schools specifically for library/media materials. Funds are distributed on an ADM basis. Equipment MAY NOT be purchased with local funds, without prior approval. Upon receiving the allotment, media coordinators should re-distribute allotments according to the following codes: (XXX=school code)
Books
2.5810.807.414.XXX
(must be at least 70% of total allotment)
All Other Purchases (which may include periodicals, newspapers, maker station activities, processing, etc…)
2.5810.807.411.XXX
Media purchases will be completed using the LINQ system. More information will be provided in the September professional development. The funds should be spent as soon as possible but no later than the following schedule.
December 6 up to 75% of funds
February 7 100 % of funds
Budget
Budget
Purchasing
Purchasing
The purchase of the following items are not allowed through media allocations.
Equipment (Circulation equipment, scanners, tablet readers must be approved by Mr. Yancey)
Paperbacks
Class sets
Pre-orders & Examination Sets are not allowed -- All purchases must be done by PO. Money must be available before “intent to purchase” is done.
Vendors commonly used for book purchases
Vendors commonly used for book purchases
Vendors commonly used for equipment quotes
Vendors commonly used for equipment quotes
(Refer to Technology Support for Recommendations; All technology purchases must be approved by ITS prior to purchase)
Vendors commonly used for library supplies
Vendors commonly used for library supplies
Cataloging and Processing
Cataloging and Processing
ADDING COPIES
ADDING COPIES
Log In to Destiny
Go to Catalog Tab
Click on Add Title, Search first by ISBN # to locate best match. (If ISBN is not found, but title is, select the title). Titles with a “House” icon are in the district system. All others must be added. Once title is selected, individual copy information can be added.
If a copy is not listed, it must be manually added.
ADDING EQUIPMENT Needs to be updated for Resource Manager
ADDING EQUIPMENT Needs to be updated for Resource Manager
Log In to Destiny
Go to Catalog Tab
Click on "Add Title" and Find Equipment with title WCPS; Click GO.
Click on MARC record for WCPS Equipment and select the "copies" tab.
Locate a copy that best fits the description of the type of equipment you are adding. Duplicate the appropriate copy record and add in relevant information.
If a copy is not listed for the type of equipment you are adding, simply add a copy and create its own call number using the call number prefix EQU and identifying words. (ie.... your school received a spaceship and it is the first in the catalog---- Create the copy with the call number EQU SPACESHIP)
ADDING MARC RECORDS
ADDING MARC RECORDS
Log In to Destiny
Go to Catalog Tab
Click on Import Titles
Keep Defaults for Title and Copy Matching
Assign Copy Information, click ASSIGN and select copy categories. Enter appropriate categories including *purchase year* (This category must be established prior to uploading new titles.) Click OK
Select vendor and funding source
Select Import Titles
BARCODE AND AUTOMATION INFORMATION
BARCODE AND AUTOMATION INFORMATION
Automation System: Destiny
Barcode symbology: Code 39
Check digit: Mod 10
Bar code prefix: 30 + 3-Digit School #
Barcode length: 14
Computer: Windows
Data format: 21-Mar
PROCESSING SPECIFICATIONS
PROCESSING SPECIFICATIONS
Spine label: 1 1/2" measurement
Mylar: Tape Mylar on Dust Jackets Only
Bar code label: Back Cover Top Right Vertical
Bar code inscription: Your School Name
Fiction: FIC with first 3 letters of author's surname
Nonfiction: Class number with first 3 letters of author's surname
Individual Biography: 921 with first 3 letters of biographee's surname
Collective Biography: 920 with first 3 letters of author's surname
Easy Fiction: E with first 3 letters of author's surname
Short Story/Story Collection: SC with first 3 letters of author's surname
Foreign Language: Class number assigned by subject (no special coding)
Reference: REF above class number with first 3 letters of author
Professional: PRO above call number
Collection Development and Management
Collection Development and Management
The school library collection serves as the basis of the educational community. If students are to become problem solvers, decision-makers and lifelong learners in an information rich environment, they must be provided with resources that are relevant, reliable, accurate, and up-to-date. The process approach to information skills involves active use of information and ideas for learning across the curriculum. Library media specialists must take full responsibility for a cycle of service called “collection building” – a series of ongoing routines that continuously adds to, removes from, interprets and adjusts the collection to fit the educational needs of its users and potential users. The process begins with SELECTION and ACQUISITION, moves to CATALOGING and PROCESSING, continues with CIRCULATION and REFERENCES and enters a method called CREW (Continuous Review, Evaluation, and Weeding)
HOW MUCH SHOULD BE WEEDED? The American Library Association suggests that 5% of the collection be weeded annually. An average life for a book in the collection is approximately ten years. Many factors affect this estimate of lifespan – political changes, technological advances, heavy use of the volume.
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