December 2019 — Complete all eligibility requirements

A vote of the MSBA Board of Directors to invite a District into the Eligibility Period is based on a review of the District’s Statement of Interest (“SOI”) and staff due diligence and recommendation. The vote initiates a 270-day period for the District to complete certain preliminary requirements that include:

• a certification of the District’s understanding of the grant program rules by executing an Initial Compliance Certification;

• forming a School Building Committee and submitting the membership to the MSBA for acceptance;

• completing an Educational Profile Questionnaire to further inform the MSBA’s understanding of the District’s current and proposed educational facilities, teaching methodology, grade configurations and program offerings;

• a summary of the District’s existing maintenance practices;

• certification of a design enrollment for the proposed project agreed upon with the MSBA (may not be applicable for Repair Assessments depending on the proposed scope of work);

• confirmation of community authorization and funding to proceed; and,

• execution of the MSBA’s standard Feasibility Study Agreement, which establishes a process for the District to be reimbursed for eligible expenses.

December 2019–August 2020 — Feasibility Study

Upon successful conclusion of procurement of Owner's Project Management and Designer services, the District and its team collaborate with the MSBA to document their educational program, generate an initial space summary, document existing conditions, establish design parameters, develop and evaluate alternatives, and recommend the most cost-effective and educationally appropriate preferred solution to the MSBA Board of Directors for their consideration. During this phase, the Owner's Project Manager will submit on behalf of the District and its Designer a Preliminary Design Program (determines new or renovate, determines the size of the building) and a Preferred Schematic Report (determines architectural options, a preferred solution, site selection). Approval by the MSBA School Building Committee is required for all projects to proceed with the schematic design. 

September 2020–December 2020 — Schematic Design

Based upon the completed Feasibility Study, the District and its team, in collaboration with the MSBA, develop a robust schematic design of sufficient detail to establish the scope, budget, and schedule for the Proposed Project. The MSBA generates a Project Scope and Budget Agreement that document the project scope, budget, schedule and MSBA financial participation to forward to the MSBA Board of Directors for their consideration. Approval by the MSBA Board of Directors is required for all projects in order for the MSBA to enter into a Project Scope and Budget Agreement and a Project Funding Agreement with the District. 

Spring 2021 — Town Meeting, Debt Exclusion (Project Funding) Vote

Based upon the completed Feasibility Study, the District and MSBA staff establishes and document the project scope, budget, schedule, and MSBA financial participation to forward to the MSBA Board of Directors for their approval. Approval by the MSBA Board of Directors establishes the MSBA's participation in the proposed project. Once the District secures community authorization and financial support, the MSBA and the District enter into a Project Funding Agreement, which defines the scope, budget and schedule for the Proposed Project. 

January 2021–January 2022 — Detailed Design and Construction Bid Documents

The District and its team advance the design, generate construction documentation, procure bids and award a construction contract in accordance with the agreed upon project scope, budget, and schedule as documented in the Project Funding Agreement, and the requirements contained in the MSBA’s standard contracts for Owner’s Project Management and Designer Services. The MSBA continues to monitor the project to ensure it remains on track and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement. 

March 2022 — Bidding & Construction Begins

This project is expected to begin Phase 1 of construction, with the new school projected to open in August 2024