VMA Training Center conducts a comprehensive orientation for trainees prior to the start of their training to familiarize them with various aspects of the program, including conduct, schedules, emergency procedures, decorum, house rules, use of the learning management system (LMS), assessment methods, grading system, and support services.

VMA Training Center conducts a comprehensive orientation for trainees prior to the start of their training to familiarize them with various aspects of the program, including conduct, schedules, emergency procedures, decorum, house rules, use of the learning management system (LMS), assessment methods, grading system, and support services.

1. Conduct of Distance Learning: Trainees will attend a brief orientation session with the assigned instructor or LMS administrator to learn about the conduct of distance learning. They will be provided with an overview of expectations, communication channels, and support mechanisms available during the online learning process.

2. Schedule of Practical Exercises and Assessment: Trainees will be informed of the schedule for practical exercises and assessments, ensuring they understand the timeline and requirements for each component. The scheduling process will prioritize minimizing on-site time while meeting the necessary contact hours for practical activities.

3. Code of Enrollees: Trainees will receive information about the code of conduct for enrollees, outlining expectations for professional behavior, academic integrity, and respectful communication.

4. Emergency Situations: Trainees will be briefed on procedures to follow in case of emergencies during both online distance learning and onsite activities. They will learn how to promptly notify instructors or LMS administrators and provide relevant details to ensure appropriate assistance.

5. Decorum: Trainees will be instructed on maintaining decorum and adhering to appropriate attire standards during all training activities, both online and onsite.

6. House Rules: Trainees will be introduced to online house rules (netiquette) governing behavior and interactions within the online learning platform. They will learn about expectations for participation, communication, and engagement during online sessions.

7. Use of LMS: Trainees will receive familiarization on how to effectively navigate and utilize the learning management system (LMS) for accessing course materials, submitting assignments, and participating in discussions.

8. Synchronous and Asynchronous Activities: Trainees will be informed about the types of activities they will engage in, including synchronous sessions with real-time interaction and asynchronous activities that can be completed at their own pace.

9. Issuance of Certificates: Trainees will learn about the process for receiving certificates upon completion of their training, including criteria for eligibility and how certificates will be distributed.

10. Formative and Summative Assessment: Trainees will be briefed on the difference between formative assessments (used to monitor progress and provide feedback) and summative assessments (used to evaluate learning outcomes).

11. Grading System: Trainees will receive information about the grading system used for assessments, including criteria for evaluation and how grades are calculated.

12. Invigilation: Trainees will understand the procedures for invigilation during assessments, both online and onsite, to ensure integrity and fairness.

13. Cheating: Trainees will be informed of the consequences of cheating or academic dishonesty, as well as the procedures for reporting and addressing such incidents.

14. FAQs: Trainees will have the opportunity to ask questions and receive clarification on any aspects of the training program during the orientation session.

15. Technical Support: Trainees will learn about the available technical support resources and how to access assistance in case of technical issues or difficulties with the LMS.

16. Phone and Email Support: Trainees will be provided with contact information for accessing support via phone or email, ensuring they can seek assistance outside of scheduled sessions if needed.

VMA Training Center acknowledges that trainee safety is a top priority during online distance learning and onsite practical exercises and assessments. Trainees are responsible for their safety during online distance learning, and onsite procedures apply during practical exercises and assessments. In case of emergencies during online distance learning, trainees must promptly inform the instructor or LMS administrator.

Procedure:

1. Trainees are responsible for their safety during online distance learning sessions and must ensure they are in a safe environment conducive to learning.

2. Onsite procedures, including safety protocols and emergency response plans, apply during practical exercises and assessments conducted at the training center.

3. In the event of an emergency during online distance learning, such as a medical emergency or natural disaster, trainees must immediately notify the instructor or LMS administrator using designated communication channels.

4. Trainees should provide relevant details of the emergency situation to the instructor or LMS administrator to facilitate appropriate assistance and support.

5. The instructor or LMS administrator will assess the situation and provide guidance to the trainee on necessary actions to ensure their safety and well-being.

VMA Training Center implements a structured approach to distance learning to ensure effective delivery and monitoring of courses. Trainees are required to attend an orientation session and follow a provided timeline for completing activities. Trainees may seek assistance from instructors or the LMS Administrator through designated communication channels.

Procedure:

1. Upon successful enrolment, trainees will attend a brief orientation session with the assigned instructor or LMS Support Staff.

2. A timeline outlining the schedule for self-learning modules, interactive activities, training videos, and formative assessments will be provided to trainees.

3. Trainees' progress will be monitored by the instructor throughout the course duration.

4. Trainees encountering difficulties may send inquiries to the instructor or the LMS Administrator using designated communication channels.

5. A Facebook Messenger Group Chat will be created for each batch to serve as a support chat box where trainees can seek assistance and engage with peers.

VMA Training Center maintains comprehensive records for trainees, including personal data, activities, and grades. These records are securely managed and retained for a minimum of three years after the completion of training.

1. Trainee records, encompassing personal information, course activities, and grades, are systematically collected and stored in a secure database or electronic system.

2. Access to trainee records is restricted to authorized personnel only, such as instructors, administrators, and designated staff members responsible for record management.

3. Trainee records are regularly updated and maintained to ensure accuracy and completeness throughout the training period.

4. Upon completion of training, trainee records are archived and retained for a minimum of three years in compliance with regulatory requirements and institutional policies.

5. During the retention period, trainee records may be accessed for purposes such as verification of completion, issuance of certifications, or academic inquiries.

6. After the expiration of the retention period, trainee records may be securely disposed of in accordance with applicable data protection regulations and privacy policies.

7. Trainees may request access to their own records for review or verification purposes, subject to verification of identity and adherence to established procedures for record access requests.

Trainees enrolled in VMA Training Center courses must fulfill specific requirements to successfully complete the training course. This includes completing all asynchronous components, obtaining attendance in practical demonstrations, passing written assessments with a minimum grade of 70%, and demonstrating competence in all practical assessments.

1. Trainees are required to complete all asynchronous components of the training course, including self-learning modules, formative assessments, videos, and interactive activities, within 1 year from the date of enrolment.

2. Attendance in practical demonstrations conducted onsite is mandatory for trainees to complete the training course successfully. Trainees must ensure their attendance is recorded during these sessions.

3. Trainees must achieve a minimum grade of 70% in all written assessments administered throughout the training course to pass successfully. Additional attempts may be provided as per the course policies.

4. Trainees are expected to demonstrate competence in all practical assessments, showcasing their ability to apply the skills and knowledge learned during the training course effectively.

5. Upon fulfilling all completion requirements, trainees will be awarded certification.

The registrar of VMA Training Center will issue a Certificate of Completion to trainees who meet the following conditions:

1. Trainees must complete all aspects of the training course, including attending all sessions, completing assignments, and passing assessments, as outlined in the course requirements.

2. Trainees are required to fulfill all financial obligations by fully paying the training fee to be eligible for the issuance of the Certificate of Completion.

3. Completion of admission requirements, such as submission of necessary documents or fulfilling prerequisites, is mandatory for trainees seeking certification.

4. Trainees must not have any pending cases, such as disciplinary actions or outstanding issues, to qualify for the issuance of the Certificate of Completion.

5. Upon meeting all conditions, the registrar will verify the trainee's eligibility and proceed with the issuance of the Certificate of Completion, recognizing their successful completion of the training course.