Instructions for Registration and Abstract Submission

• • Click on the "Registration" tab.

  • Fill out the Google Form provided.

  • Each participant should register only once using their official institute email ID. In case required the application form can be edited.

  • Ensure that all details are filled accurately before submission.

  • Abstracts should be uploaded in the format specified on the website.

  • Once submitted, you will receive a confirmation email.

  • Candidates should  arrange for a recommendation letter  from their PhD supervisor. This should be directly emailed to: yam2025II.iitbhu@gmail.com. The email title should clearly mention the name of the applicant.

• Note: Incomplete or multiple registrations from the same participant will not be considered.

Abstract Guidelines

• Structure: Every abstract, regardless of the track, should follow this format:

  • Background: State the purpose and objectives of your research, the hypothesis tested, or describe the problem being analysed or evaluated.

  • Methods: Specify the observation period or simulation run time, the instruments/telescopes or datasets used, the study location (if observational), and the data analysis or computational methods applied.

  • Results: Present your findings as clearly and in as much detail as possible. Summarise specific measurements, detections, trends, or theoretical outcomes.

  • Conclusions: Explain the significance of your results for understanding phenomena, advancing theory, or improving observational/analytical techniques, and discuss possible future implications or follow-up work.

• Formatting: Use a standard font to avoid character corruption during online submission. Always preview the abstract before final submission to check for errors or missing symbols.

• Word Limits:

  • Title: Maximum 25 words (do not use ALL CAPS).

  • Abstract body: Maximum 250 words.

• Recommendations:

  • Present primary results; avoid vague statements such as “experiments in progress” or “results will be discussed.”

  • Use standard abbreviations; when introducing a new or unusual abbreviation, write the full term first followed by the abbreviation in parentheses.

  • Do not include graphs or references in the abstract.

• Selection Process: The Scientific Committee will make the final decision on accepted abstracts. Attempts to influence the review process will not be considered.

• Presentation Type: Abstracts may be chosen for oral or poster presentation. If you prefer not to give an oral presentation, indicate this when submitting.
  
  

Oral Presentation Guidelines

• All contributed oral presentations are for 11+3 minutes, and one minute for changeover. Please prepare your presentations accordingly.

• All of the presentations will be made using the laptops provided by the LOC at the venue. 

• Please check ahead of time that there are no technical issues in being able to copy your presentation to the laptops provided and play it. At the minimum, please arrive in the lecture hall about 15 min prior to the start of the session to check these aspects.

Poster Presentation Guidelines

• The posters need to be printed in A0 size papers with potrait orientation.

• Each poster board will have the Participant's name and Poster ID as given in the list of posters. 

• All the poster presenters are requested to put up their poster as per the details mentioned on the poster board.