Asheville Area Urban Forest Council
Rules of Procedure
Mission [TBA}
Membership
A. Membership of the Asheville Area Urban Forest Council shall consist of no more than 11 members, unless otherwise changed by a majority vote of the initial membership group.
B. Criteria for membership shall be determined by the initial membership group.
C. New members shall require approval by a majority of the initial membership group.
D. By two-thirds majority, a member may be removed for just cause, including but not limited to, conduct in violation of the mission and role of the Asheville Area Urban Forest Council.
E. A chair, vice chair and secretary shall be elected the members of the Area Urban Forest Council.
Duties of the Chair
a) Shall provide over all regular and special meetings
b) Shall, in consultation of the vice chair, shall set the agenda for each meeting
c) Shall create subcommittees as needed, and in consultation with the vice chair, appoint subcommittee members
d) Shall act as liaison and chief spokesperson to City of Asheville staff and elected officials and to the City of Asheville Urban Forestry Commission, or designate other council members to perform these duties in his/her stead
e) Shall submit all advisory recommendations to the City of Asheville staff and elected officials
Duties of the Vice Chair
Shall serve as chair in the absence of the chair, and when serving as chair shall have all the same powers and duties of the chair.
Duties of the Secretary
Shall take official minutes of meetings and submit those minutes to council members
Meetings
A. Unless otherwise specified in this section, meetings of the Asheville Area Urban Forest Council shall be conducted by Robert’s Rules of Order (revised 3rd Edition).
B. Meetings shall be held on a monthly basis.
C. All meetings of the Asheville Area Urban Forest Council shall be open to the public and the date and time of meetings shall be publicly advertised.
D. There shall be a time set aside on the agenda for public comment. Speakers shall be limited to five minutes to address the council, unless a non-member request time for a presentation in advance of the scheduled meeting, and that such requests are approved by a majority of council members.