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1. Name
1. Name
The name of the Group shall be Willaston in the Past (hereinafter called the Group).
The name of the Group shall be Willaston in the Past (hereinafter called the Group).
Willaston refers to the village of Willaston in the Wirral (CH64) as identified in appendix A.
Willaston refers to the village of Willaston in the Wirral (CH64) as identified in appendix A.
2. Objects
2. Objects
a. To gather and record information about the village of Willaston in the past.
a. To gather and record information about the village of Willaston in the past.
b. To archive and disseminate information about Willaston in the past.
b. To archive and disseminate information about Willaston in the past.
c. To run local history projects and promote further activities as the group sees fit.
c. To run local history projects and promote further activities as the group sees fit.
d. To raise funds, including applying for grants, to support the objects above.
d. To raise funds, including applying for grants, to support the objects above.
3. Membership
3. Membership
Membership shall be open to all people with an interest in furthering the work of the Group and who have paid the annual subscription as agreed by the Committee.
Membership shall be open to all people with an interest in furthering the work of the Group and who have paid the annual subscription as agreed by the Committee.
A membership list with names and addresses shall be kept by the Secretary for record purposes.
A membership list with names and addresses shall be kept by the Secretary for record purposes.
Any member(s) acting against the best interests of the Group may be removed from the Group by a resolution of at least three-fourths of the members present and voting at a Committee Meeting of the Group.
Any member(s) acting against the best interests of the Group may be removed from the Group by a resolution of at least three-fourths of the members present and voting at a Committee Meeting of the Group.
4. Officers and Committee
4. Officers and Committee
The Group shall have a Committee consisting of Chair, Secretary and Treasurer, plus up to six committee members. They shall retire annually but be eligible for re-election.
The Group shall have a Committee consisting of Chair, Secretary and Treasurer, plus up to six committee members. They shall retire annually but be eligible for re-election.
The Committee shall be responsible for the management of the Group and shall meet as often as necessary. Three members, including at least one officer are required to form a quorum.
The Committee shall be responsible for the management of the Group and shall meet as often as necessary. Three members, including at least one officer are required to form a quorum.
The Committee shall have the power to co-opt additional members, as required, and to fill any casual vacancy. Any person so appointed shall hold office until the next Annual General Meeting of the Group.
The Committee shall have the power to co-opt additional members, as required, and to fill any casual vacancy. Any person so appointed shall hold office until the next Annual General Meeting of the Group.
The Committee is responsible for ensuring adherence to legislation, including Health and Safety and Data Protection legislation and ensuring adherence to agreed policies and procedures.
The Committee is responsible for ensuring adherence to legislation, including Health and Safety and Data Protection legislation and ensuring adherence to agreed policies and procedures.
5. Group Year
5. Group Year
The year of the Group and membership shall run from 1st April to the following 31st March.
The year of the Group and membership shall run from 1st April to the following 31st March.
6. Annual General Meeting (AGM)
6. Annual General Meeting (AGM)
AGMs should be held within three months of the year end.
AGMs should be held within three months of the year end.
Notice of the AGM shall be sent to every member at least 14 days in advance of the meeting.
Notice of the AGM shall be sent to every member at least 14 days in advance of the meeting.
The quorum for the AGM shall be at least six members.
The quorum for the AGM shall be at least six members.
At the AGM, business shall include:
At the AGM, business shall include:
- Election of officers and Committee members
- Election of officers and Committee members
- Presentation of a report on the work of the Committee
- Presentation of a report on the work of the Committee
- Presentation of a statement of Accounts for the previous year ended 31st March
- Presentation of a statement of Accounts for the previous year ended 31st March
- Decisions on any resolution submitted to the meeting for consideration. Any such resolution should be submitted in writing by the Secretary at least seven days before the date of the AGM.
- Decisions on any resolution submitted to the meeting for consideration. Any such resolution should be submitted in writing by the Secretary at least seven days before the date of the AGM.
7. Extraordinary General Meetings (EGMs)
7. Extraordinary General Meetings (EGMs)
EGMs may be called to discuss special business at the discretion of the committee or the request of ten members of the Group.
EGMs may be called to discuss special business at the discretion of the committee or the request of ten members of the Group.
14 days’ notice of an EGM should be given by the Committee to the membership.
14 days’ notice of an EGM should be given by the Committee to the membership.
8. Finance
8. Finance
The Committee shall agree the subscription rates for members and other charges (e.g. for activities/meetings)
The Committee shall agree the subscription rates for members and other charges (e.g. for activities/meetings)
The Treasurer shall keep a record of all financial transactions and prepare annual accounts to be presented to the AGM.
The Treasurer shall keep a record of all financial transactions and prepare annual accounts to be presented to the AGM.
The Committee shall decide if an independent examination of the accounts is required.
The Committee shall decide if an independent examination of the accounts is required.
The Committee shall agree rules about cheque signatories and other methods of payment (e.g. by BACS).
The Committee shall agree rules about cheque signatories and other methods of payment (e.g. by BACS).
Where funds are raised, the Committee shall be responsible for ensuring the money is spent appropriately and for reporting to funders. The Treasurer shall keep a clear record of how restricted funds are spent within the accounts.
Where funds are raised, the Committee shall be responsible for ensuring the money is spent appropriately and for reporting to funders. The Treasurer shall keep a clear record of how restricted funds are spent within the accounts.
9. Alterations to the Constitution
9. Alterations to the Constitution
Any proposed changes to this constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
Any proposed changes to this constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
10. Dissolution
10. Dissolution
The Group may be wound up at any time if agreed by at least two-thirds of those members present and voting at any General Meeting.
The Group may be wound up at any time if agreed by at least two-thirds of those members present and voting at any General Meeting.
In the event of cessation of the Group, any outstanding expenses or debts shall be paid from the funds accrued. Any remaining funds shall be paid to non-profit-making groups as the Committee shall see fit.
In the event of cessation of the Group, any outstanding expenses or debts shall be paid from the funds accrued. Any remaining funds shall be paid to non-profit-making groups as the Committee shall see fit.
The Groups bank account shall be closed and a final balance sheet kept on record for inspection.
The Groups bank account shall be closed and a final balance sheet kept on record for inspection.
Constitution agreed at Annual General Meeting on 23rd March 2024
Constitution agreed at Annual General Meeting on 23rd March 2024
Appendix A - Area of Willaston
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