Workday

Workday Information System

Now, return to the mypiedmont homepage and, under quick links, click "Workday".

Workday is home to a variety of personal information for each employee. With it, you will be able to select benefits, access paystubs, submit expense reports, update contact information, track absence balances, and a variety of other tasks.

For now, on Workday, click on the red circle next to your inbox in the upper right hand corner to view your incomplete tasks.

You will have around 12 or more tasks to complete in Workday. Please complete the I-9 form first and then the Direct Deposit information followed by the remaining tasks. Instructions for how to complete each have been listed below:

Complete Your I-9

Complete Form I-9 Section 1

In Workday, go to the Inbox. One of your tasks will be Complete Form I-9.

This form MUST be completed immediately but no later than within 3 business days of your date of hire.

2. To complete Section 1, your name and address will auto-populate. Verify your address, or, if blank, enter a US home address. Nothing will be mailed to the address you enter here.

3. Select your citizenship status (If you do not identify as a US citizen, see below for more detailed instructions).

4. Select the required "I Agree" box. This serves as your electronic signature.

5. If you did not use a preparer or translator, select "I did not use a preparer or translator."

6. Click on the orange "Submit" button in the bottom left corner.

If you identify as a permanent resident:

Please select A lawful permanent resident when completing Form I-9 Section 1. The system will then ask for your Alien Registration/USCIS number, which can be found on the front of your permanent resident card.

If you identify as a non-resident:

Please select An Alien authorized to work until when completing Form I-9 Section 1. The system will then ask for your visa expiration date. This date is often called the "Program End Date", and can be found on your work authorization (e.g. Form I-766, etc.).

The system will then ask for an Alien Registration/USCIS number or a Form I-94 number or a Foreign Passport Number. You only need to fill out information for one of these options.

Form I-9 Section 2 will be completed by your Administrator

Setting Up Direct Deposit

doc_payroll_wd_guide_direct_deposit_09_18_23.pdf

Submitting an Expense Report

Please skip this step for now. We will complete the Expense Report together before you leave.

You MUST setup your direct deposit before creating and submitting the expense report.