MEETING CLIENTS AND HELPING THEM PLAN 

WEDDING TIMELINE PLANNING WITH CLIENTS AFTER MEETING THEM

The decision to start is the most difficult. Then you simply have to make it happen. encountering your clients

You've been asked to perform at a client's wedding. The next step is to meet with them and go over your plans for the wedding day, including how much time you will need for each task. This is such a crucial step in the process; http://louishksi542.raidersfanteamshop.com/photography-11-ways-to-completely-revamp-your-wichita-falls-wedding-photography a successful meeting may make all the difference in how smoothly a wedding goes. So don't worry—everything you need to know will be explained in this lesson. giving your clients advice

It is your responsibility to ensure that the clients give you adequate time to complete your work since they have picked you to be their photographer. Tell them if their daily schedule doesn't provide you enough time if they give it to you. If you know that something will take an hour, don't promise to finish it in 15 minutes. As always, more time results in better pictures. It is your responsibility to offer counsel, but it is ultimately up to them whether they choose to heed it or not. You want them to be joyful because it is their wedding day. However, you must be honest and let them know if they have scheduled things in a way that doesn't give you enough time; they will http://marioneth182.lowescouponn.com/photography-20-up-and-comers-to-watch-in-the-wichita-falls-wedding-photography-industry value your candor. Choosing an assistant vs. organizing a wedding on your own There is no ideal approach to snap a picture, and you are not always need to be in the correct place at the right time. For instance, you shouldn't be hovering over a couple as they put on their wedding rings in order to capture the ideal close-up photo you had in mind. If you can, fantastic. Yet, a picture that was taken

can appear just as good or perhaps better from a distance. Everything you are doing as a photographer is telling a narrative. It's up to you how you convey that story. Having a second photographer assist you is undoubtedly easier. The good news is that assistants frequently search for employment. It should be simple for you to locate folks because most communities have Facebook pages where local photographers congregate to chat and exchange information. Several of the assistants work for free because they are students who only want the experience. Yet, even if you decide to pay for one, you will only be giving them a small portion of your income, so it will still be worthwhile. Organizing the bride's and the groom's getting-ready images will be the biggest obstacle if you attempt it alone. Ask the groom to be dressed in his pants and shirt when you arrive so you can quickly take a few images of him putting on his shoes, tie, etc. if they are getting dressed close to one another. After that, you can approach the bride. You can always take a few pictures of him later, after the family photos and before the couple photo shoot, if they are not getting dressed close to one another and it is too far for you to drive. If you're going to do that, discuss it with your clients in the meeting and make sure they allow enough time for everything, including traveling between places. There is no need to worry about these things. The key to planning a wedding successfully is time management. If you are given enough time, you will obtain all the images you need and even more. And for this reason, the meeting is crucial. setting up the meeting

To discuss their wedding day, the majority of your clients will want to personally meet with you.

Offer them the choice to choose between a video call or an in-person meeting based on what is most convenient for them. It is definitely preferable to meet in person if at all feasible so that you are at least somewhat familiar with one another by the time the wedding day arrives. But, if they are far away or in another country, a video call can be your only choice. You are not required to meet clients at their locations. If you do, you will soon realize it's not essential. You will stroll around and make plans for everything. You will also realize that weddings rarely go according to plan after attending a few. You have a tendency to overthink things when you feel uneasy and lacking in confidence. Everyone wants their wedding to be perfect, but this is never the case. Yet when you take advantage of each moment, it becomes beautiful and unique. You will grow more and more at ease as you gain experience because you understand that no matter what occurs,

You'll figure it out, and you'll get some fantastic pictures. Yet frequently, the unanticipated moments make for the best photographs. One can always tell when a service provider lacks self-confidence since they tend to obsess over even the slightest of aspects while they go about their business. The more seasoned workers, however, will always do a good job while also enjoying it, regardless of what happens. You shouldn't conduct the meetings at the locations for the following reasons:

The day of the wedding is an excellent time to scout out potential photo sites because it just takes a short while.

Planning all of that is pointless because you cannot predict the weather on the wedding day. You won't be able to determine which sites will be suitable based on the weather until the actual wedding day. When you are busy, you'll have all of your meetings scheduled on the same day, perhaps a Sunday. If you have to drive all over the place for different meetings, it would be impossible to accomplish that. You must value your own time if you want to run a successful business. Time is money, as the adage goes. Ask your customers if there are any locations they would like captured on camera. But, if none of those are feasible and you don't believe the photographs will turn out well, just tell them straight out that it won't work and explain why. You'll always be respected for it. And this is the only method to take consistently excellent pictures. Not that you have to be difficult; you should always be open to recommendations for places and poses since, as I've already indicated, candid moments frequently result in beautiful pictures. But in the end, it will be up to you to deliver the images to the clients following the wedding, so you must make sure they are high-quality. If you blindly follow everyone else's suggestions, you will lose control over your product and be held accountable if the images turn out poorly. Some customers will show you the work of other photographers and ask, "Can we create an image like this? ’​. Do it if you enjoy it; if not, don't. Keep in mind that every photo you share serves as an advertisement for your company. If you begin to take pictures of which you are not proud, your business won't succeed. But never, ever be cruel or impolite when speaking with your clientele. Always be courteous and sociable. If your clients don't already believe in your approach, this encounter is your chance to win their confidence. The majority of couples are getting married for the first time, and with all the preparations, they occasionally find it challenging to picture the day. Your clients will leave the meeting feeling like they're in excellent hands and eager for you to take their wedding images if you use the suggestions in this lesson. It doesn't matter if you have little to no experience. It's important that you are organized and that you assist others in becoming organized. The gathering

In all honesty, you could just provide all the data you discuss in meetings via email. But, since you are offering a service, it is nice to add a personal touch. Also, since each person is unique, some require personal explanations of concepts. Meeting the clients and learning about their love tales should be enjoyable for you. Also, you'll discover that many of them will become close friends; it's an honor to have shared their most important day. Choose a pleasant location for your client meetings. Choose a quiet coffee shop rather than one that requires shouting across the table. Choose a peaceful location with welcoming surroundings. Always wear formal or smart-casual attire, with an emphasis on the former. It's possible that this is your first time meeting them, so you want to make a good first impression. Have examples of your picture books or other products available if you are selling them. Once someone has held and physically experienced something, they are more likely to be interested in purchasing it. You have a fantastic opportunity to upsell them on more of your items in order to increase your revenue. Showing them the things you offer will get them enthusiastic about their wedding and the results, which is a terrific way to start the meeting. Sample books are available from a supplier of photo books (search online for a local supplier). Additionally, the book may contain images from your portfolio. No more than an hour should be spent in a meeting. You can hold meetings in this manner, starting at 10 and continuing through 11 and 12. Always let the clients know in advance whether there will be a follow-up meeting if you have planned many sessions so they are prepared. Pay for the drinks at all times. It won't cost you anything, and the impact it makes will be positive and enduring. Ask them a few questions first so you can get to know each other better. This will help you make a good first impression. Don't get right into talking about business. Both being friendly and professional are crucial. Hence, have a brief conversation to start and close each meeting. Examples:

How many years have you been dating? How did you two meet? What led to your engagement? Meetings are pretty formulaic; you'll typically say the same things repeatedly. You can't expect them to remember everything, so tell them to take notes throughout. They can use their phone to do this. Once you've attended a few meetings, you'll notice that you say the same things at each one. Then you may type them out, print them out, and present them to your clients at the meetings. They can then simultaneously see and hear all the information. This technique, which combines the aural and visual components, has been shown to be effective in aiding memory.

excellent client service

The most crucial aspect of your job may be how you interact with clients. Even if you are a fantastic photographer, your business won't continue if you don't treat your customers with respect and professionalism. News spreads quickly, so make sure it is positive news at all times. Even though you might occasionally receive a call or email that looks nasty, you must learn to deal with clients without letting your emotions into the picture. A pleasant and kind sentence must always be used at the start and finish of an email. Written messages are highly susceptible to misinterpretation because it is difficult to tell the tone and intent of what was spoken. In person, it is considerably simpler because you can evaluate someone based on their manner and body language in addition to their words and delivery. Never give detailed information or make promises over the phone. Instead, make every effort to communicate via email. They won't be able to say, "You said this, and you said that," because everything will be in the emails, and you won't have any misunderstandings. Everyone who is involved in a wedding wants it to go well, but not everyone is qualified to make that happen, and there are many strong emotions present. You must maintain composure and under no circumstances should you react aggressively or impolitely. You must constantly show your company in the best light, despite whatever disrespect you receive from one of your competitors. However, interactions like that are uncommon because most people are just there to enjoy it. Imagine entering a restaurant where the server was rude to you. You would be tempted to stand up, leave, and never return. The kind of service you wish to offer people must be decided. Always strive to provide courteous, professional service that you would like. Weddings are a lot of fun, too! Everyone is just there to enjoy themselves since, after all, it is a party. You'll meet fascinating individuals and have a fantastic time. You'll also meet a lot of wonderful people. If you enjoy attending weddings, you'll be astonished by how many attendees will notice, ask for your business card, and hire you later on. Keep conversations with guests and workers at weddings brief and to the point because you are there to perform a task. People will always understand when you say, "I best get back to work," and they will respect you for it. You might receive meals at weddings, however customs vary by country. Request to be placed at a different table from the visitors if you are served a meal. At meetings, always bring up this subject with your clients. Don't waste time chatting; just eat, and then get back to your work. Don't consume booze at weddings! You'll get offers from many of folks. Keep in mind that they are merely trying to be courteous. Always state "I must be professional at all times" while declining. Don't do it, even if you see other service providers doing it, because some customers and their visitors would view it as unprofessional. Examining the schedule for the wedding

You can see from the information below how much time is needed to capture each aspect of a wedding. Whether you are photographing the wedding alone or with a second photographer, the times may change based on what the clients want. The goal of the meeting is to discuss these issues with your clients before coming to a decision. Reception decoration: one hour

The reception décor must be complete when you arrive, and most venues won't have any trouble doing so as long as they are informed in advance by the clients. Three hours prior to the ceremony, you will arrive and start taking images of the reception decor. Moreover, during this time, you should test your lighting setup for the evening and, depending on the weather that day, search out potential locations for the family and couple photoshoots. If the ceremony location is close by, you can also utilize this opportunity to take pictures of that.

assuming it's ready when you get there.

If the event will take place inside and flashes are required, you must test your lighting arrangement in advance. This should ideally be accomplished in the first hour. Inform the couple that you need time to do so before the ceremony starts if that is not possible. If you are comfortable utilizing your flashes, it should just take you ten to fifteen minutes. Pictures of You Getting Dressed - 2 Hours

You will visit the bride and groom after the photos of the decor are finished. Whether you are photographing alone or with a second photographer, and how far apart the bride and groom are from one another, will determine how you should approach this. The couple should not get ready more than 10 minutes away from the location of the wedding. Less time for photos means that the bride and groom should get ready no more than 10 minutes apart from one another. You must agree with them on what is feasible if they are getting ready at a distance from one another or the ceremony location. It is crucial to do this and to be upfront with them about what you can and cannot accomplish in the allotted period. Ceremony: The clients will determine how long it lasts.

You can take as many or as few pictures of the ceremony as they choose. They must go over their photography policy with the person officiating the ceremony and inform you if there will be any limitations. For instance, they might occasionally forbid photography during prayers; you should be aware of this in advance so that you can snap pictures only when you are permitted. The MC must brief the attendees on the events in order to keep everything on schedule. The time before or after the ceremony, when everyone is seated and paying attention, is the greatest time to accomplish this. The guests may wander off if they are unaware that a group photo will be taken following the confetti-throwing, making this one of the day's most crucial moments. The location for the group and family photos will be disclosed to the MC. Ask the bride and groom which option they like if there are several choices. 20 minutes after the ceremony signing the guest book, tossing confetti, and taking a group photo of everyone.

One minute for each combination of family photos

That will take about 20 minutes if they have 20 combinations. They should make a list of all the family and friend images they desire in advance and provide it to the MC so that they can quickly gather the participants for each shot with the aid of the bridesmaids and groomsmen. This is an excellent opportunity to take any images they wish with pals. If not, you can complete things at the reception later, but they must give you ample time to do so. Wedding Party Pictures: 10 to 30 minutes

The number of bridesmaids and groomsmen photos that the clients want will determine how much time is allotted for them.

Only doable if they allow adequate time for time spent with visitors.

The couple can interact with the guests before the photo shoot. This can only take place if there is sufficient time, and it can only be decided on the day since it might not be feasible if things are going behind schedule. If it does, it's a terrific chance for you to take pictures of them laughing and speaking with their loved ones. 45-75 minute photo session for two people

The couple will determine how much time will be spent on the photo shoot, but it should never be less than 45 minutes overall. Also, it will depend on the places you visit and whether everything has gone according to plan up to that time. But, they will decide when to enter the reception, and it is your duty to return them promptly. But, remind them that the more time they give you, the better the pictures will turn out. Time must be set aside for travel if they intend to drive somewhere for photography. The sun will be too high for the couple's photoshoot if the wedding is scheduled for too early in the day. The ideal time for the photo session to occur is in the hour before sunset, when the light is softest and most conducive to taking pictures. Yet, it's not always doable, particularly in the summer. In that case, you can complete some of the photo session before the reception and the remaining portions later, during the sunset. Google may be used to look up the sunset time for the specified place and date. But, check to see whether any hills or trees are in the way of the sunset at that time of year. The venue will be able to tell you if the couple is unsure. Pictures of the sunset: 10 to 15 minutes

Give them the option to leave the reception later for 10 to 15 minutes when the sun is sinking in order to capture those priceless, golden-light sunset shots if the sun hasn't set when the reception starts. Obviously, this depends on the weather. Inform them that you will keep them updated on the time of sunset. The visitors don't mind because it offers them a chance to get a drink or change into fresh clothes. This typically happens between the starters or in between speeches. Just be certain not to miss it! Always make an effort to capture the sunset since, when the light is ideal, they are typically the best pictures of the day. The couple photo session before the reception can be cut short if they want to leave the event before dusk. For instance, you could do it 15 minutes before sunset and 30 minutes before the reception. Total time: 45 minutes. People frequently lament that the couple spent too much time away during their photo shoot when they attended a wedding. Although, if

That wouldn't be the case if you followed this wedding schedule because they might spend time with their guests before the photo shoot. The photo shoot will only last 15 minutes at the reception and 30 minutes before it. Remember, it is your responsibility as the photographer to assist them in organizing their day so that they obtain quality pictures and enjoy every moment. Your images will be fantastic if they are having a nice time. And because of that, others will recommend you. The length of speeches and meals is determined by the clients.

The speeches and the attendees' reactions will be captured on camera. Inform them that you never snap images of people eating since those never turn out well. You should try to snap pictures of the meal. Cake Cutting: 5 to 10 minutes

It will only take a few minutes if they walk over to the cake by themselves. However, it could take up to 10 minutes to gather everyone in one spot if they want the guests to stand around as they cut the cake. Throwing bouquets and garters: 5–10 minutes

They should never throw before you are prepared, but you can also remind them of this as needed.

15 minutes for the first dance and guest dancing

Friendship-related casual photos that the clients decide on the length of

The bride and groom may occasionally want to roam about the reception area as you take pictures of their guests. If so, they must allow enough time. Further Picture Time

They can always ask for more time before or during the wedding if they want you to stay longer for any extra shots. Inform them how much you charge per extra hour, that you won't talk money on the wedding day, and that you'll send them an invoice for extra time after the ceremony. Following the meeting

Provide the following information to the clients through email around two weeks before the wedding:

The timeline for the wedding. In order for you to confirm that they have given you adequate time for items and to double-check their work. If not, you can give them another piece of advice and a reminder of what they stand to lose if they don't give themselves enough time. The time they want you to show up on the wedding day. A list of all the addresses. All telephones in case you need to call while traveling to the wedding. Find out alternate phone numbers to use in case they can't be reached. Summary of the lesson

A wedding timeline should be something you are familiar with, and you should know exactly how to conduct client meetings.

1. Plan the meeting in a relaxing, peaceful, and convenient location. 2. Bring any items you want to sell with you so you may display them. 3. Start off with a casual conversation before going over the timetable. 4. To make sure they have given you enough time, send them an email before the wedding asking for their official timeline. Congratulations! You've finished learning this lesson.