Procedures

Conference Procedures

Delegate Name & Position

Each delegate should rename themselves as “Position (Name)” at the beginning of committee.

Moderated Caucuses

If a delegate wishes to speak in an upcoming moderated caucus, they will use the “raise hand” feature and the chair will select speakers from there. The chair may not select speakers purely by the order in which delegates raise their hands in order to ensure a fair amount of speaking time for all delegates. Once a delegate starts speaking, the chair will start a timer and send the remaining time into the chat at certain intervals determined at the chair’s discretion. If a delegate speaks over their allotted time, the chair may mute or verbally warn them.

Platform

WINMUNC I will be conducted via Zoom. The links will be sent out to sponsors and head delegates before the start of the conference. The settings will be updated so delegates who are not from MCPS can join. In compliance with MCPS policy, an MCPS staff member will be present in each committee at all times.

Points and Motions

Delegates will use the “raise hand” feature, located under the Zoom participants tab, to indicate that they have a point or motion. Once the chair calls on them, the point or motion will be added to a document screenshared by the designated tech staff in each committee so all delegates can view it.

Sending Notes

Delegates will use the chat feature on Zoom and select the individual they would like to send a message to from the dropdown menu. All chat messages, public or private, should be strictly professional and align with the MCPS Student Code of Conduct. Delegates are discouraged from sending public chat messages unless it is absolutely necessary to avoid distracting staff members and other delegates.

Unmoderated Caucuses

The chair will open breakout rooms and delegates will be able to navigate to a breakout room of their choice. The exception to this rule is delegates who are participating via Chromebook or who do not have the Zoom update required to accommodate this feature. If delegates cannot join their own breakout rooms, they must privately message the designated tech staff with the breakout room that they would like to be assigned to. The WINMUNC I Secretariat strongly recommends that delegates update their Zooms and use a device other than a Chromebook if possible.

Working Papers & Resolutions

Both working papers and resolutions will be written on Google Docs, which can be shared with other delegates through link sharing. To submit working papers or resolutions to the dais, please share them with the designated committee staff emails which will be given to delegates at the beginning of the first committee session. During presentation and question/answer periods, the designated technology staffer in each committee will share their screen.

Crisis Simulations

Private Directives

Private directives will be sent to the designated crisis staff email given at the start of committee as an email chain. Delegates should only send one private directive at a time and wait until they get a response before sending another one. The exceptions to this rule are joint private directives, which are written by two or more delegates. All delegates involved should be carbon copied on a different email chain created specifically for each joint private directive.

Public Directives

Public directives will be written on Google Docs, which can be shared with other delegates through link sharing. To submit public directives to the dais, please share them with the designated committee staff emails which will be given to delegates at the beginning of the first committee session. During presentation and question & answer periods, the designated technology staffer in each committee will share their screen. Once a public directive has been passed, it will be sent to the crisis director so they can factor its outcome into the overall committee arc.