Privacy Policy for Video Player Pro Visual

Effective Date: February 2026
Last Updated: February 2026
Developer: Abdalla Dabes, P.E, PSP, PMP

Introduction

This Privacy Policy explains how the Video Player Pro Visual for Microsoft Power BI ("the Visual") handles data and protects your privacy. We are committed to transparency and protecting your information.

Data Collection and Usage

What Data the Visual Accesses

The Video Player Pro Visual only accesses data that you explicitly provide:

• Video Files: Video files you upload directly to the visual for playback

• Bookmarks: Timestamp markers you create for navigation

• Playback State: Current playback position, volume level, and playback speed

• View Settings: Zoom preferences and display configurations

• Configuration Settings: Visual appearance, control visibility, and feature preferences

What Data We Do NOT Collect

• No Personal Information: The visual does not collect, store, or transmit any personal information

• No User Analytics: We do not track user behavior, usage patterns, or viewing analytics

• No External Transmission: No data is sent to external servers or third parties

• No Browser Data: We do not access cookies, local storage (beyond Power BI's framework), or browser history

• No System Information: We do not collect device information, IP addresses, or system specifications

• No Video Content Analysis: We do not analyze, index, extract, or monitor the content of your video files

• No Viewing Metrics: We do not track watch time, viewing patterns, or user engagement

Data Processing

Local Processing Only

All data processing occurs locally within your Power BI environment:

• Video rendering and playback happen entirely within Power BI Desktop or Power BI Service

• Video content is stored using Power BI's built-in property persistence mechanism

• No data leaves your Power BI tenant or organization boundaries

• All video playback, navigation, and bookmark functions are performed client-side

• Video decoding uses browser's native capabilities with no external services

Data Storage

• Video Files: Stored locally within your Power BI report using Microsoft's persistence framework

  • Videos under 30MB are embedded in the report

  • Videos 30-200MB are session-only (not persisted)

  • Videos over 200MB cannot be loaded

• Bookmarks: Bookmark data is stored within your Power BI report alongside the video (for videos <30MB)

• Playback State: Current position, volume, and speed stored with the report

• Configuration Settings: Visual settings are stored within your Power BI report

• No External Storage: No data is stored on external servers, databases, or cloud services

• Temporary Processing: Video data may be temporarily held in memory during playback operations but follows Power BI's session management

• Object URLs: Temporary blob URLs created for video playback are automatically cleaned up and revoked

Data Security

Security Measures

• Power BI Security: The visual operates within Power BI's security framework

• No Network Transmission: No video content or user data is transmitted to external services

• Isolation: The visual operates in isolation from other applications and services

• Standard Compliance: Follows Microsoft Power BI custom visual security standards

• Disabled External Connections: The visual does not make HTTP/HTTPS requests to external servers

• Memory Management: Chunked processing for large files to prevent memory-related security issues

• Triple-Backup System: Redundant storage ensures data integrity without external transmission

Access Control

• Data access is controlled entirely by Power BI's permission system

• Users can only view videos within reports they have been granted access to

• The visual respects all Power BI row-level security (RLS) configurations

• No additional authentication or access control is implemented by the visual

• Video content visibility follows standard Power BI sharing and permission rules

• Embedded videos are subject to the same security controls as the Power BI report

Third-Party Services

Microsoft Power BI

This visual operates as a component within Microsoft Power BI:

• Subject to Microsoft's Privacy Policy and Terms of Service

• Data handling governed by your organization's Power BI configuration

• Microsoft's security and privacy protections apply

• Video persistence uses Power BI's native property storage

Browser Video Codecs

The visual uses the browser's native video playback capabilities:

• No external video processing services

• Relies on browser's built-in codecs (H.264, VP8, VP9, etc.)

• All decoding happens client-side

• No video data sent to codec providers

No Other Third Parties

• The visual does not integrate with any other third-party services

• No external APIs or web services are accessed

• No external fonts, libraries, or resources are loaded from remote sources during operation

• No video hosting services (YouTube, Vimeo, etc.) are contacted

• No CDN or external asset loading

Data Retention

Visual-Specific Data

• Video Content:

  • Retained within your Power BI report until manually removed or replaced

  • Videos under 30MB persist permanently with the report

  • Videos 30-200MB exist only during active session

  • Automatic cleanup when visual is removed

• Bookmarks: Persist with the report (for videos <30MB) and can be cleared by uploading a new video or deleting bookmarks individually

• Playback State: Current position, volume, and speed persist with report

• Settings: Persist with the report and can be modified at any time

• No Historical Data: The visual does not maintain historical records, logs, viewing history, or version history

• Session Data: Temporary session data cleared when Power BI session ends

Power BI Data

• Data retention is managed by Power BI according to your organization's policies

• The visual does not influence or modify Power BI's data retention behavior

• Users can remove the visual and all associated data (including videos) at any time

• Deleting the visual from a report removes all stored video content, bookmarks, and playback state

User Rights and Control

Data Control

You maintain complete control over your data:

• Upload/Replace Video: Upload new videos or replace existing ones at any time

• Delete Visual: Remove the visual and all associated content from reports

• Clear Bookmarks: Delete individual bookmarks or upload a fresh video to remove all bookmarks

• Reset Playback: Start from beginning or adjust playback position as desired

• Configuration: Modify all visual settings through Power BI's formatting panel

• Export: Standard Power BI export functions work with the visual

• Disable Persistence: Turn off video persistence in settings to prevent saving

Transparency

• All visual functionality is transparent and configurable

• No hidden data processing or background operations

• Open communication about visual capabilities and limitations

• No automatic data collection or background syncing

• Clear file size limits and persistence behaviors communicated to users

• Warning notifications for large files that won't persist

International Data Transfers

No Data Transfers

The Video Player Pro Visual does not transfer data internationally:

• All processing occurs within your local Power BI environment

• Data residency follows your Power BI tenant configuration

• No cross-border data transmission by the visual

• Video content remains within your organization's Power BI boundaries

• Compliance with data sovereignty requirements depends on your Power BI configuration

Children's Privacy

General Use

The visual is designed for business and professional use:

• Not specifically designed for use by children under 13

• Does not collect personal information from any users, including children

• Parental controls are managed through organizational Power BI policies

• Content appropriateness of uploaded videos is the responsibility of the user

• No targeted features or data collection aimed at children

Updates and Changes

Privacy Policy Updates

• Changes to this privacy policy will be communicated through visual updates

• Significant changes will be highlighted in release notes and documentation

• Users can review the current policy at any time

• Material changes to data handling will require explicit user consent

Visual Updates

• Visual updates may include new features but will not change core privacy principles

• No new data collection will be introduced without explicit user consent and notification

• Security improvements may be implemented transparently

• Video playback and persistence mechanisms may be improved for performance

• Feature additions will maintain the same privacy-first approach

Compliance

Standards and Regulations

The visual is designed to support compliance with:

• GDPR: European General Data Protection Regulation

  • No personal data collection

  • User control over all data

  • Right to deletion supported

  • Data minimization principles followed

• CCPA: California Consumer Privacy Act

  • No sale of personal information

  • Transparent data practices

  • User rights respected

• SOX: Sarbanes-Oxley Act (for applicable organizations)

  • Data integrity through triple-backup system

  • Audit trail through Power BI's native logging

• HIPAA: Health Insurance Portability and Accountability Act

  • Can be used with non-PHI video content

  • Organizations must ensure appropriate use

Organizational Compliance

• Compliance responsibility remains with your organization

• The visual supports but does not guarantee regulatory compliance

• Organizations should assess visual usage within their specific compliance requirements

• Users are responsible for ensuring uploaded video content complies with organizational policies

• IT departments should review data handling for alignment with corporate governance

Sensitive Content

User Responsibility

When using the Video Player Pro with sensitive or confidential video content:

• Ensure appropriate access controls are configured in Power BI

• Follow your organization's content classification and handling policies

• Consider sensitivity of video content when sharing reports

• The visual does not provide additional encryption beyond Power BI's standard protections

• Review content for compliance with data protection regulations

Recommendations

• Do not upload videos containing:

  • Highly sensitive personal data unless appropriate controls are in place

  • Confidential business information without proper Power BI security

  • Protected health information (PHI) unless HIPAA-compliant environment

  • Classified or restricted content without authorization

• Best practices:

  • Review Power BI sharing settings before distributing reports containing videos

  • Use Power BI's built-in security features (RLS, workspace permissions)

  • Compress videos to stay under 30MB for persistence if content must remain available

  • Document video content and approval in accordance with organizational policies

  • Consider using watermarks on sensitive training or proprietary videos

File Size and Persistence Privacy Implications

Data Persistence Tiers

Understanding how file size affects data retention:

• Under 30MB: Full persistence with report

  • Video saved permanently in Power BI

  • Subject to Power BI backup and disaster recovery

  • Included in report exports and migrations

  • Remains accessible across all sessions

• 30-200MB: Session-only persistence

  • Video exists only while Power BI session is active

  • Not saved in Power BI report file

  • Must be re-uploaded each session

  • Reduces long-term data storage and exposure

• Over 200MB: Not supported

  • Upload rejected to prevent performance and memory issues

Privacy Considerations

• Larger files (30-200MB) offer enhanced privacy through non-persistence

• Sensitive training videos may benefit from session-only approach

• Permanent embedding (<30MB) suitable for public or approved content

• Organizations can enforce size limits to control data retention

Contact Information

Privacy Questions

If you have questions about this privacy policy or the visual's data handling:

• Developer: Abdalla Dabes, P.E, PSP, PMP

• Email: AbdallaDabes@AbdallaAIsolutions.onmicrosoft.com

• Organization: Abdalla AI Solutions

Support Response

• Privacy inquiries: Responded to within 2 business days

• Data handling questions: Detailed responses within 3 business days

• Compliance support: Available for organizational requirements

• Security assessments: Consultation available for enterprise deployments

Disclaimer

Limitation of Liability

• The visual is provided "as-is" without warranties regarding data security

• Users are responsible for appropriate data handling within their organizations

• Security depends on proper Power BI configuration and organizational policies

• Video content security is the responsibility of the uploading user

• The developer is not liable for inappropriate use or data breaches resulting from organizational security misconfigurations

Best Practices

We recommend:

• Security:

  • Regular review of Power BI security settings

  • Appropriate user training on data handling

  • Regular updates to the visual for security improvements

• Content Management:

  • Review of video content sensitivity before uploading to shared reports

  • Compression of videos to optimize file size and performance

  • Documentation of video content and approval workflows

• Compliance:

  • Compliance with organizational data governance policies

  • Assessment of regulatory requirements (GDPR, HIPAA, etc.)

  • Regular audits of embedded video content

• Performance:

  • Use of recommended file sizes and formats

  • Testing videos before embedding in production reports

  • Monitoring of report performance with embedded videos

Transparency Report

Data Flow Summary

1. Upload: User selects video file from local system

2. Processing: Video converted to base64 (if <200MB)

3. Storage: Video stored in Power BI properties (if <30MB) or session memory (if 30-200MB)

4. Playback: Browser decodes video using native codecs

5. Persistence: Video data saved with Power BI report (if enabled and <30MB)

6. Deletion: User removes video by uploading new file or deleting visual

External Connections: NONE
Third-Party Services: NONE
Data Transmission: NONE
Analytics/Tracking: NONE

Version History

Version

Date

Changes

1.0

February 2026

Initial privacy policy for Video Player Pro Visual

Document Version: 1.0
Copyright © 2026 Abdalla Dabes. All rights reserved.

This privacy policy applies specifically to the Video Player Pro Visual for Power BI. For information about Microsoft Power BI's privacy practices, please refer to Microsoft's Privacy Statement.