The process includes an advertisement and recommendations from members of the public and line ministries, which are obtained by the County Government

The investor, through a registered physical planner will make application for the extension of user through filling in PPA 1 form, which must be duly signed by the physical planner.

The planner and the investor will the publish public notices regarding the proposed extension of user in two daily newspapers, inviting objections from the public within a period of not less than fourteen days. A site notice will also be placed on the site indicating intention to extend the use within the same duration

Planning brief/report for the site is also prepared by the physical planner. The process of preparing and implementing a planning brief/report provides a framework for collecting information about a site, and investigating and evaluating different interest in it. The brief will explain why the extended use is in line with the policy and why it will not have any negative effects on the land and neighbouring properties. The process could take from one day to seven days depending on the scale of the project.

The requisite fee (detailed below) will be paid to the respective County Governments and the receipt annexed to the planning brief/report prepared by the physical planner.

The brief will then be submitted to the County Government’s Department of Physical Planning for approval. The County Government receives submissions from the general public on any oppositions to the extension of use. This process could take up to 7 working days:-

The County Government will then review the Extension of User proposal/brief with the public objections received if any and will pass a resolution, recording reasons, regarding its consideration or non-consideration for the extended use. This process takes a minimum of 30 days and could extend depending on the requirements the County Government wants fulfilled.

The authority shall, if it finds that the changes sought are relevant to planning principles and are in public interest and are not in contravention to any other statute, give permission for the same by issuing a PPA2 form. The extended use will always take 25% of the plot.

In summary, below are the requirements for application for an extension of user.

1. Two Dully filled P.P.A 1 forms in triplicate submitted and signed by a Registered physical Planner

2. Planning Brief prepared by a Registered Physical Planner (signed accordingly)

3. Ownership documents (Title Deeds)*

4. Survey plan

5. Comprehensive Location Plan

6. Advertisement of proposal on:

a) local daily newspaper

b) On site

7. Application fee receipt

8. Latest Rates payment receipts

The Statutory & Professionals Costs involved for the extension of user application are particularized below:

1. Extension of User Application fee (Counties charge differently depending on location or the extended use sought)

2. PPA 1 form fee

3. Newspaper Advertisements (Two daily newspapers)

4. Professional Fee (Depends on the size of the project and the area the property is located)