Managing Trustees Privacy Policy

Welcome to the privacy notice for Local Churches, Circuits and Districts within the Methodist Church in Great Britain. The Local Churches, Circuits and Districts within the Methodist Church in Great Britain respect your privacy and are committed to protecting your personal information (personal data). This privacy notice lets you know how we look after your personal data which either you provide to us or we obtain and hold about you and it tells you about your privacy rights and how the law protects you .Download a PDF version of this document

PURPOSE OF THIS PRIVACY NOTICE

This privacy notice aims to give you information on how Local Churches, Circuits and Districts within the Methodist Church in Great Britain collect and process your personal data which either you provide to us or we obtain and hold about you including any data you may provide when you become a member, volunteer to help at your Local Church or provide your details to be included in the Circuit or District directories.It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or dealing with personal data about you (e.g. website privacy notices and employment privacy notices) so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

CONTROLLER

The Methodist Church in Great Britain is a membership church made up of different bodies of Managing Trustees; Local Church Councils, Circuit Meetings and District Synods. These individual charities form part of the wider connexion of the Methodist Church in Great Britain details of which can be found here. This privacy notice is issued on behalf of Local Churches, Circuits and Districts within the Methodist Church in Great Britain and when we mention, “we”, “us” or “our” in this privacy notice, we are referring to the relevant charity within the wider Connexion of the Methodist Church in Great Britain that is responsible for processing your data. Trustees for Methodist Church Purposes (TMCP) is the controller and responsible for general data protection issues arising in respect of day to day matters such as lists of members, third party users of church premises and lay employees employed by local Churches, Circuits and Districts. The Connexional Team (registered under the name of the Methodist Church in Great Britain) is the controller and responsible for data protection matters concerning safeguarding and complaints and discipline issues. When we mention the controller we mean the relevant controller. We have appointed a data protection working party (Working Party) comprised of representatives from both controllers which is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the relevant contact for the Working Party using the details set out below.

CONTACT DETAILS

Our full details are:

The Local Contact is the individual at the Local Church, Circuit or District who is responsible for day to day administration of data protection matters and their details will be set out in the fair processing notice issued by that charity. In the absence of specific information, the minister (in the case of a Local Church), the superintendent minister (in the case of Circuits) or the appointed data champion or District Chair (in the case of the District).The controller for routine, day to day data protection matters for Methodist Local Churches, Circuits and Districts is:Trustees for Methodist Church Purposes, Central Buildings, Oldham Street, Manchester M1 1JQ

Name or title of Working Party contact: Laura Carnall, Legal Manager Tel: 0161 235 6770 Email: dataprotection@tmcp.methodist.org.uk

Web: www.tmcp.org.uk

The controller for matters relating to safeguarding matters or complaints and discipline for Methodist Local Churches, Circuits and Districts is:The Methodist Church in Great Britain The Conference Office Methodist Church House 25 Marylebone Road London NW1 5JR Name or title of Working Party contact:

Sarah Wadman, Internal Services Manager Tel: 0207 486 5502

Email: dataprotection@themethodistchurch.org.uk

Web: www.methodist.org.uk

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES

This version was last updated on 21 May 2018. We have the right to update and amend the provisions of this notice to ensure continual compliance with data protection legislation.  We will provide you with copies of the new notice wherever it is practically possible to do so but please check the online or locally displayed hardcopy notice regularly to see if any updates have been made. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with the Methodist Church in Great Britain