Event Coverage Inquiry 

Step 2: Fill in the inquiry approval letter accordingly.

─────────────────────────────────────────────────────────────────────

📝 FILL-IN GUIDANCE – EVENT COVERAGE REQUEST

Tuskers Moment – Pinnawala National College

─────────────────────────────────────────────────────────────────────

1. General Information  

   - Club / Society Requesting Coverage → Write full name of the club/society.  

   - Teacher-in-Charge → Name of the teacher overseeing the event.  

   - Event Name → Official name of the event (e.g., “Annual Sports Meet 2025”).  

   - Event Theme / Purpose → Main objective or theme (e.g., “Celebrating student achievements”).  

   - Event Type → Tick one (Academic / Cultural / Sports / Other).  

   - Event Date → Exact date (e.g., “12th October 2025”).  

   - Event Time (Start–End) → Full time range (e.g., “8.30 AM – 1.00 PM”).  

   - Venue → Exact location (e.g., “Main Hall, Pinnawala National College”).  

   - Expected Audience Size → Approx. number of participants / guests.  

   - Chief Guest(s) / Special Invitees → Write names & designations.  

2. Coverage Details  

   - Coverage Required → Tick photography, videography, or both.  

   - Preferred Style → Choose one:  

        • Formal Documentation (full event record)  

        • Highlight / Creative Coverage (short recap, creative shots)  

        • Other (describe if special format needed).  

   - Special Requests (if any) → Mention specific needs (e.g., “focus on award ceremony,” “group photo of all participants,” etc.).  

3. Contact Information  

   - Event Coordinator / Contact Person → Student or teacher who handles coordination.  

   - Designation → Position of the coordinator (e.g., “President – Science Society”).  

   - Phone → Mobile number (preferably WhatsApp active).  

   - Email → Valid email if available.  

4. Approvals  

   - Club President / Head Signature → Signed by the leader of the club.  

   - Teacher-in-Charge / Advisor Signature → Signed by the teacher overseeing.  

   - Date of Submission → When this form is handed to *Tuskers Moment*.  

5. Logistics & Facilities  

   - Seating for Media Team → Tick Yes/No depending on availability.  

   - Refreshments for Media Team → Tick Yes/No depending on arrangements.  

   - Electricity / Extension Cables → Tick Yes/No depending on support provided.  

   - Any Restrictions → Mention areas/media limitations (e.g., “no backstage photos,” “chief guest not to be filmed,” etc.).  

✔️ Finally → Tick the box to confirm acceptance of *Tuskers Moment* Terms & Conditions.  

───────────────────────────────────────────────────────────────────────

Step 4: Stay composed, prepare thoroughly, and ensure readiness for the execution of your request.