Role Model Expectations 

As teachers at Trang Ruampattana School, you are expected to serve as exemplary role models for your students. Your behavior, attitude, and actions significantly influence the learning environment and the personal development of your students. Here are the expectations: 

Professional Integrity and Ethics:

1. Honesty and Integrity:

   • Demonstrate honesty and integrity in all interactions and responsibilities.

   • Adhere to ethical standards and school policies at all times.

2. Confidentiality:

   • Respect and maintain the confidentiality of student and staff information.

   • Handle sensitive information with discretion and care.

3. Respect and Empathy:

1. • Show respect for all students, colleagues, parents, and community members.

   • Value diversity and promote inclusivity within the school community.

   • Display empathy and understanding towards students’ individual needs and challenges.

   • Foster a supportive and caring environment where students feel safe and valued.

4. Positive Attitude and Enthusiasm:

1. • Maintain a positive and enthusiastic attitude towards teaching and learning.

   • Inspire and motivate students with your passion for education.

5. Constructive Approach:

• Approach challenges and setbacks with a constructive and solution-oriented mindset.

• Encourage students to adopt a similar approach to their own challenges.

6. Commitment to Continuous Improvement:

• Demonstrate a commitment to lifelong learning and professional growth.

• Participate in ongoing professional development and stay updated with current educational practices.

• Engage in reflective practice to continually improve your teaching methods and strategies.

• Encourage students to reflect on their own learning and growth.

7. Personal Conduct and Responsibility:

• Maintain high standards of personal conduct and professionalism at all times.

• Be punctual, prepared, and organized for all classes and school activities.

8. Responsibility and Accountability:

• Take responsibility for your actions and decisions.

• Be accountable for the well-being and success of your students.

9. Neatness and Accuracy:

• Maintain a neat and organized workspace, ensuring all materials and resources are readily accessible and in good order.

• Always check your work for accuracy and completeness, setting a standard for students to follow.

10. Attention to Detail:

• Pay attention to detail in all aspects of your work, from lesson planning to grading and feedback.

• Encourage students to adopt meticulous habits in their own work.

11. Communication and Collaboration:

• Communicate clearly, respectfully, and effectively with students, parents, and colleagues.

• Listen actively and show consideration for others' perspectives.

12. Collaborative Spirit:

• Work collaboratively with colleagues to create a cohesive and supportive teaching environment.

• Share resources, ideas, and strategies to enhance student learning.

13. Teamwork:

• Foster a spirit of teamwork and mutual support among peers.

• Participate actively in team meetings and school initiatives, contributing positively to the collective goals of the school.

14. Role Modeling Positive Behavior:

• Exhibit behavior that sets a positive example for students to follow.

• Demonstrate qualities such as kindness, patience, resilience, and perseverance.

15. Healthy Lifestyle:

• Model healthy lifestyle choices, including physical health, mental well-being, and work-life balance.

• Encourage students to adopt healthy habits and routines.

16. Encouraging Good Citizenship:

• Engage with the school community and participate in school events and activities.

• Promote the importance of community involvement and good citizenship to students.

17. Global Awareness:

• Foster an awareness of global issues and cultural understanding.

• Encourage students to be open-minded, compassionate, and responsible global citizens.

Arrival and Departure

Staff members are expected to arrive on-site by 7:30 a.m. and remain on-site until 4:30 p.m. Staff must use the finger scan system for attendance. They are entitled to an hour's lunch break outside of the school but must scan in and out. 

Attendance at Events

TRP is a community-based school, and as such, there is an expectation that staff attend events to support students and colleagues. Although we do not specify a minimum number of events you should attend, we encourage you to support your students. Please be mindful of the school calendar and notify your supervisor if you plan to arrange any event that conflicts with school events. 

Gate Duty

Teachers assigned to gate duty are responsible for the safety of students and must be punctual. Warm greetings, opening car doors, assisting with students' belongings, and accompanying students when necessary are all required gestures. Teachers should also encourage students to "wai" and say hello or goodbye.

Teachers should arrive 5-10 minutes beforehand, ensuring they are appropriately dressed and have put away their belongings. The safety of students is the top priority. Please ensure that students are supervised if they leave the school premises. If you notice students unsupervised outside, you have the authority to guide them back inside. 

Parents or guardians must present their ID when picking up their child. Gate duty teachers are required to verify IDs before allowing students to leave. If a parent or guardian cannot provide ID, they should be directed to the administrative office. Students will not be permitted to leave with anyone other than their parents or guardians unless the administrative office has been notified via note or phone call.

Sick Leave

At TRP, we value good attendance and are dedicated to promoting the well-being of our staff. While we strive to ensure regular attendance, we do not expect staff to come to work when unwell.

If an absence is anticipated for hospitalization or other medical treatment, the school vice director or supervisor should be notified as early as possible. For unexpected illness or personal injury, please inform the school vice director or supervisor before 7:30 a.m. on the first day of absence. If possible, also provide the expected date of return. If the vice director or supervisor is unavailable, contact the administrative office. Notification should ideally be made directly by the staff member unless the illness prevents it, in which case someone else should call on their behalf.

Staff are entitled to twenty days of sick leave. If staff are absent for up to three days due to illness, they must present medical documentation upon their return.

Teachers should maintain and regularly update a covering lessons folder for their classes to ensure continuity during their absence.

Other Types of Leave

1. Public Holidays: Staff are entitled to no less than thirteen days per year.

2. Official Leave: Teachers are allowed up to five days of paid official leave. Half-days are counted as half a day of official leave. The office assigns official leave, which can be used for visa applications, visa extensions, work permit preparations, or issues related to the 90-day check.

   • Note: The 90-day check can now be done online, eliminating the need to travel to Kantang. For assistance, please consult Mr. Adam or our foreign staff liaison, Pia. Exceptions will be made for travel required for visa extensions.

3. Personal/Holiday Leave: Teachers are eligible for 20 days of paid personal leave, which should be taken outside of the school term. Personal leave taken during the school term will be considered on a case-by-case basis.

4. Unpaid Leave: Requests for unpaid leave will be considered individually, but as a general rule, unpaid leave is not approved during school sessions.

5. Maternity Leave: Staff are entitled to 90 days of maternity leave, including holidays that fall within this period. This includes 45 days at full pay from the employer and 45 days at full pay from the Social Welfare Fund.

   • Note: To qualify for paid maternity leave, a woman must have contributed to the Social Welfare Fund for at least seven months before pregnancy. All forms and applications are in Thai.

General Procedure: All types of leave must be authorized and recorded using the appropriate leave forms. Please complete and submit these forms to the administrative office.

Cover Teaching in Kindergarten

1. Thai and Foreign Co-Teacher Cover (within the same class)

   • If a co-teacher is absent for up to 3 days, the other co-teacher (Thai or foreign) will cover all learning periods. Upon returning, the absent teacher will reciprocate this coverage, ensuring students receive balanced teaching in both languages.

   • If the absence exceeds 3 days, the covering co-teacher will be financially compensated for any additional teaching hours. In these cases, "swapping sessions" will not be feasible, and entire weeks should not be swapped to avoid negatively affecting students' language acquisition.

2. Year Partner Cover (Thai/Thai or Foreign/Foreign, within the same year group)

   • In some situations, a teacher may need to cover for their year partner's lessons. The timetable will be adjusted accordingly, and the covering teacher will receive financial compensation for the extra teaching hours.

3. Out-of-Year Cover

   • For prolonged absences where no year partner is available, teachers may be asked to cover classes for different year groups. The covering teacher will be financially reimbursed for any extra teaching hours.

Cover Teaching in Prathom

In both primary and secondary schools, teachers will cover subjects directly, and class swapping will not be implemented. 

1. Covering Responsibilities:

   • Teachers with a teaching load of fewer than 20 hours per week will be asked to assist with covering classes. Prepared materials from covering folders will be provided, so covering teachers are not required to plan lessons.

   • Their main responsibility is to supervise students and ensure they work independently on the provided tasks.

   • Covering duties will be spread out equally among teachers throughout the year.

2. Compensation for Heavy Teaching Loads:

   • Teachers who have a teaching load of 20 hours per week or more will generally be excluded from covering duties.

   • However, if needed, they will receive compensation of 450 baht per session for the additional work.

To maintain a safe and productive work environment, we expect you to be reliable and punctual in reporting for scheduled work and classes. Absenteeism and tardiness place an undue burden on other staff, the school, and its students.

You are considered late if you arrive after the school's agreed start time or extend your lunch period without prior approval from the school vice director or supervisor. Leaving early without permission is also not allowed.

• Written Warning for Lateness
  If you are late more than twice in one month or more than three times in 90 days, you will receive a written warning from the school director. This warning will indicate the expectation of improvement within the next three months. Satisfactory punctuality for 90 days ("Lateness Probation") will return you to normal status. However, if lateness persists, probation will be considered.

• Lateness Probation
  If lateness probation is warranted, the school director will provide you with a probation letter that you must sign. Lateness probation lasts 90 days, during which you will not be eligible to apply for open positions or receive salary increases.

• Written Warning for Absence
  If you are consistently absent, you will receive a written warning from the school director. This warning will state that your attendance must improve within the next three months. Any additional days of absence within this period will be unpaid. Satisfactory attendance for 90 days ("Absence Probation") will return you to normal status.

Exceptions may be granted for chronically ill staff (whose absences don't negatively affect performance) or those with short-term medical issues and no prior attendance concerns, if approved by the school director. A doctor's note may be required.

• Absence Probation
  If absence probation is warranted, the school director will issue a probation letter for you to sign. Absence probation lasts 90 days, during which you will be ineligible for open positions or salary increases.

Note: If you do not come to work or call in, it will be assumed that you have resigned without notice. Unauthorized absences of three or more consecutive days without notice will be considered voluntary termination, and you will be removed from the payroll. All unauthorized sick/leave days will be unpaid.

Lateness Protocol 

TRP recognizes that staff may occasionally be late due to traffic or adverse weather. If staff follow protocol by contacting the school vice director via message before their scheduled start time, tardiness will not be considered unauthorized leave. If staff anticipates being late for class, they should message the vice director or supervisor, as well as their classroom co-teacher, to share any necessary updates to the lesson plan or activities scheduled for that session. This helps substitute teachers and ensures that students' learning isn't disrupted due to teacher lateness. 

Appearance and Dress Code  

TRP does not aim to restrict individual choice regarding personal appearance. However, you are expected to dress appropriately for your role at all times. We also expect all staff to maintain good personal hygiene and grooming. Clothing should be clean, pressed, and fit properly. 

Lesson Plans

All lesson plans should be available on Google Drive for easy access during walkthroughs and observations. Teachers must also have printed lesson plans stored in a black folder. Additionally, teachers should prepare an emergency lesson plan folder to be used in case of absences. 

Student Attendance Report

Homeroom teachers must complete attendance sheets daily and submit them to the administrative office weekly. Accurate reporting of student absences is crucial, and late submission will be addressed by the administration. Please notify the school director if an absence seems questionable or if a student accumulates multiple absences or tardies. Teachers are responsible for maintaining an attendance file for each student.

Each class has a classroom notebook containing the student attendance checklist. The homeroom teacher is responsible for taking attendance every morning, while subject teachers must check attendance at the beginning of each lesson and record absences in the classroom notebook.

The classroom notebook also includes a daily report where teachers record learning objectives, assignments, and other relevant information. Please ensure that the classroom notebook is kept up to date.

Classroom Care

The classroom is a home away from home for teachers and students. Teachers should strive to create a warm and relaxing atmosphere. Everyone is responsible for helping to keep the building, grounds, and equipment clean and in excellent condition. Food is not permitted in the classroom, and liquids should not be placed in trash cans. Spills should be cleaned promptly. Tables must be wiped down daily, and chairs should be placed on student desks for custodians to sweep. Large items, such as pencils and papers, should be picked up before the rooms are swept. Teachers' personal spaces should be kept clean, and it's important to maintain orderly desk areas.

Students are responsible for keeping the classrooms clean.

• Kindergarten students should: take out the trash can, wipe tables and chairs, pick up large items from the floor, and put the chairs up. The cleaning team will handle daily bathroom and classroom cleaning.

• Primary 1-3 students should: take out the trash can, wipe tables and chairs, put the chairs up, pick up large items from the floor, and sweep the floor. The cleaning team will handle daily bathroom and classroom cleaning.

• Primary 4-Secondary 2 students should: take out the trash can, wipe tables and chairs, put the chairs up, pick up large items from the floor, sweep the floor, and mop the floor. The cleaning team will handle daily bathroom cleaning and weekly classroom cleaning.

It is the homeroom teacher's responsibility to create a chore schedule for the classroom. Every student should take part in caring for the classroom.

Shared Responsibilities between Thai and Foreign Teachers

Shared responsibilities beyond teaching or conducting lessons between Thai and foreign teachers include completing the daily classroom notebook, home/school notebook (for nursery and kindergarten), student homework notebook (for primary), and student planner (for secondary). Additionally, responsibilities include behavior management, supervision during breaks and in the cafeteria, and other aspects of student well-being. Clear communication among teachers is crucial for effectively sharing these responsibilities. 

Communication with Parents:

At TRP, parent communication is considered crucial to our work.

Nursery and Kindergarten:

• Home/School notebooks are vital for daily communication.

• Avoid comments of a personal or confidential nature in these notebooks.

• Students should care for their notebooks and keep them in their bags.

• Use the notebooks for brief updates only.

• For significant issues or behavior concerns, arrange a private, in-person meeting in the office or classroom.

• Maintain neat handwriting and consider possible language barriers when writing messages. Keep the tone polite and positive.

Primary:

• Parents should review the homework notebook daily.

• Ensure students complete the notebook accurately, and parents sign to acknowledge.

• Students must look after their notebooks and carry them in their bags.

• For behavioral concerns, arrange a private meeting in the office or classroom.

Secondary:

• Students use planners to record assignments and are responsible for maintaining them.

• Teachers may add messages for parents in the planners if needed.

• Parents should acknowledge the messages in the planners.

• For behavior issues, arrange a private meeting in the office or classroom.

Communicating via Line:

Classroom Line Group:

• Used for general updates from the school and reminders from homeroom teachers.

• Updates on homework (Kindergarten, Primary 1-3) and photos of activities.

• Q&A for general questions like school updates and timetables.

• No personal messages.

• Limit to two parents per student in the group.

• Teachers should carefully check messages before sending them.

Personal Line Messaging:

• Avoid using personal Line messages for communication.

• If parents have concerns, schedule a meeting or make a phone call instead.

• Teachers should refrain from messaging parents outside working hours unless necessary.

Do's and Don'ts for Positive Parent Communication

Do's:

1. Consult Your Supervisor: Always consult your supervisor before arranging a parent meeting.

2. Use Neutral Settings: Meet in private, neutral locations like the office or classroom.

3. Gather Information: Collect relevant information before any meeting.

4. Be Professional and Respectful: Approach interactions professionally and empathetically, using courteous language and listening actively.

5. Stay Polite and Positive: Frame messages positively, using the sandwich method to deliver constructive feedback.

6. Acknowledge and Show Gratitude: Recognize and thank parents for supporting their child's education.

7. Offer Solutions and Support: Provide suggestions for how both school and home can support the student's growth.

8. Respond with Caution: If you're uncertain, say, "I will look into it and get back to you."

9. Adapt to Language Barriers: Use simpler language or visuals for parents who struggle with comprehension.

10. Document Communication: Keep records of significant conversations for future reference.

11. Follow-Up: Reinforce the message with follow-up communication on progress and changes.

12. De-escalate Conflicts: Stay calm, acknowledge concerns, and collaborate to find solutions.

13. Teamwork: Exhibit teamwork by keeping issues internal and maintaining a united front.

Don'ts:

1. Don't Be Dismissive: Avoid dismissive or defensive responses.

2. Don't Share Confidential Information: Don't discuss other students' behavior, grades, or personal matters.

3. Don't Blame Others: Refrain from blaming other teachers or speaking negatively about colleagues.

4. Don't Compare Students: Avoid comparing the student to others during discussions.

5. Don't Be Critical Without Solutions: Avoid criticizing without offering solutions or constructive suggestions.

6. Don't Overlook Positive Feedback: Don't forget to highlight strengths along with areas of improvement.

7. Don't Communicate After Hours: Refrain from personal communication outside working hours if not necessary.

Resource Center

It is everyone's responsibility to contribute to a better world. Staff members are encouraged to be considerate with material requests, supporting the school's recycling policy that is promoted throughout. The school material coordinator visits classrooms weekly to fulfill these requests, so please plan your needs accordingly. In cases where staff members make purchases themselves, they must submit the receipt to the administrative office within three working days. Additionally, all material requests should be submitted before the 25th of each month to ensure timely processing. 

Library Use

Staff can borrow an unlimited number of resources to support classroom curriculum work. The standard loan period for personal borrowing is two weeks, and up to six weeks for resources borrowed specifically for curriculum needs. Both periods can be extended if needed. 

Classrooms also feature 'Class Libraries,' which include Oxford Reading Tree books covering a range of stages suitable for children's age-appropriate development. These are intended for '1:1' sessions and weekly 'home-reading'. 

Use of Television

The use of television and screens should be strictly for educational purposes. Teachers must supervise students when using the television, and it's not permitted during drop-off and pick-up times. During these periods, students should be encouraged to play with educational toys while waiting for their parents.

Limit using television as a reward in the classroom or to fill time, and avoid selecting non-educational content.

Homework Policy

The following guidelines concerning homework will be observed.

1. Personalization: Homework must be suited to each child's needs, interests, and abilities.

2. Reinforcement, Not Replacement: Homework should reinforce classroom instruction, never replace good teaching. Ensure the material is taught before assigning it.

3. Time Limits: Set reasonable time limits for written homework.

4. Holiday & Weekend Policy: Homework over holidays and weekends is not recommended.

5. Extracurricular Balance: When assigning homework, consider students' involvement in meaningful extracurricular activities.

6. No Punishment: Never use homework as a punishment.

7. Independence: Homework should be something students can complete independently at home.

8. Timetable Compliance: Follow the homework timetable when assigning tasks.

9. Daily Review: Check all homework daily.

10. Record-Keeping: Keep a record of students' homework and assignment performance.

11. Follow-Up: Follow up with students who regularly miss homework and inform their parents using a "homework letter" as a formal notice.

12. Parent Feedback: Homework provides feedback to parents about their child's development. If students repeatedly struggle or answer incorrectly, schedule a meeting with parents to discuss the issues.

13. Student Absences: If students miss pages of homework due to absences, teachers should place a sticky note on the affected pages, reminding parents to assist their children in completing the work. 

Marking and Giving Feedback

Marking and giving feedback serves as a formative assessment tool to guide teachers' future planning. Marking and giving feedback will also provide encouragement and motivation for students. When students succeed at a task, praise should be directed at their efforts, and strategies for their next steps should be identified. Equally, if students do not succeed or make mistakes within a task, feedback should be given about effort, and strategies for their next steps should also be identified.  

Marking should be constructive and make a difference. All work should be acknowledged. 

Marking and feedback are done by the teacher:

·        To indicate achievement and effort in relation to the learning objective/success criteria 

·        To show children how they can improve their work

·        To enhance the child’s self-esteem

·        To aid teacher assessment

Marking can also be done by the student:

·        To encourage independent learning through self-checking

·        To encourage partner/teamwork learning through peer- review

·        To think critically about their approach to problems or tasks

·        To aid teachers' planning and assessment

·        To organise their own learning through check-lists

Marking and Feedback Guidelines:

1. Symbols:

   • Use ticks for correct answers and dots for incorrect answers, both in blue/green pens. Ensure that each question is marked with either a tick or a dot.

   • If a correct answer must be written in place of an incorrect one, underline it and write neatly.

2. Score:

   • Record scores using blue/green pens, writing neatly.

3. Signatures and Dating:

   • Ensure that every piece of marked homework ends with the teacher's signature and date.

4. Stamps or Stickers:

   • Teachers are encouraged to use stamps or stickers as feedback for students, providing positive reinforcement and motivation.

Note: A record of the scores achieved is kept by the teacher, e.g. weekly spelling/times tables tests. This can help to monitor the child’s progress and overall performance.

School Code of Conduct and Behaviour Policy 

School Philosophy: Trang Ruampattana School aims to promote independence, introspection, and self-reliance among all students. Students are encouraged to take responsibility for their behavior and reflect on their actions, both positive and negative. Positive reinforcement is always prioritized and implemented as the first course of action for all students. Punishment is only permitted when positive reinforcement is no longer appropriate, as outlined by the Student Code of Conduct.

Introduction: Everyone in our school community is responsible for contributing to a safe and caring learning environment. We aim to foster positive interpersonal relationships within the school and treat one another with kindness and respect. This policy is designed to support and promote a learning environment where everyone feels happy and safe.

Student Rights and Responsibilities: All students have the right to:

1. A safe and secure learning experience that supports their social, emotional, and academic needs.

2. An equal voice to be acknowledged and supported by staff and fellow classmates.

3. An understanding of the rules and expectations as they progress through their education.

All students have the responsibility to:

1. Respect fellow students and their belongings.

2. Respect their teachers and other school staff members.

3. Come prepared with the required materials and uniform.

4. Be responsible for their actions.

Parent and Guardian Responsibilities: Parents and guardians have the responsibility to:

1. Ensure consistent and punctual student attendance.

2. Provide the necessary materials and uniforms for students.

3. Help students understand the rules, responsibilities, and values of Trang Ruampattana School.

4. Respect teachers, administrators, and staff members.

5. Show kindness and respect to fellow families and students.

6. Communicate with teachers and administration about concerns regarding students or their education.

7. Provide a space for studying and completing homework within the household.

Teacher Responsibilities: Teachers have the responsibility to:

1. Create and maintain a positive and inclusive classroom environment.

2. Model and reinforce positive behaviors.

3. Implement positive reinforcement strategies to encourage good behavior.

4.  Address negative behaviors consistently and fairly.

5. Communicate classroom rules and expectations clearly to students.

6. Provide supportive feedback to students to encourage appropriate behavior.

7. Report significant or repeated negative behaviors to school administration.

8. Collaborate with parents and guardians to support student behavior and learning.

9. Participate in the development and implementation of Behavior Action Plans (BAP) when necessary.

Positive Behaviours and Systems:

Positive behaviors include:

1. Behaving in an orderly and self-controlled way.

2. Showing respect to each other and school staff.

3. Paying attention in class.

4. Treating the school buildings and property with respect.

5. Complete tasks or assignments in a timely manner.

Our teachers rely on maintaining positive learning environments and relationships to ensure positive behaviors.

Supportive Feedback: Providing supportive feedback encourages students to:

1. Continue demonstrating appropriate behavior.

2. Increase self-esteem.

3. Reduce behavior problems.

4. Create a positive classroom environment.

5. Learn appropriate behavior and establish positive relationships.

Rewards: We praise and reward children for good behavior through:

1. Smiles and approving gestures.

2. Verbal praise.

3. Class Dojo Points.

4. Positive messages to parents.

5. Certificates for consistently good work or behavior, or for outstanding efforts or acts of kindness.

Class-Dojo

We use Class-Dojo as a positive reinforcement tool to motivate students’ behavior and provide feedback to parents. It is important that Class-Dojo is used for:

- Modelling and rewarding positive behavior

- Tracking students’ positive behavior

- Motivating students to have positive behavior as a whole class

It is not used for:

- Negative reinforcement

- Shaming students

- Competitive ranking

Class-Dojo scores shall be restarted weekly. Students are entitled to a 'fresh start' every week.

Prohibited Student Conduct

Students are prohibited from engaging in the following behaviors:

I. Disorderly Conduct

1. Verbally or physically disrupting the learning environment of the classroom.

2. Using words or actions that are disrespectful or unkind.

3. Creating an environment that is unsafe for oneself or others.

II. Disrespecting Teachers or Staff

1. Not following the directions of teachers or other school staff members.

2. Using disrespectful language or actions towards teachers or staff members.

3. Shouting or being rude to members of staff.

III. Violent Conduct

1. Hitting, kicking, punching, scratching, or intentionally causing any bodily harm to another student or staff member.

2. Carrying items that look like or can act as a weapon, or threatening violence with any object.

3. Verbally threatening bodily harm to fellow students or staff members.

4. Pushing, hitting, or kicking other children.

5. Causing physical harm to others.

6. Damaging or taking someone else’s property.

7. Damaging or taking school property.

IV. Conduct that Puts Others' Health or Safety at Risk

1. Lying to teachers or staff members.

2. Discriminating against others based on race, gender, or nationality.

3. Bullying, teasing, or name-calling of any student.

4. Having or sharing materials that are inappropriate.

5. Using foul language, cursing, or swearing.

6. Bringing electronic devices to school such as phones, cameras, or smartwatches (unless permitted for educational purposes).

Minor Infractions

These behaviors generally involve less serious actions that disrupt the learning environment or peer interactions but do not pose a direct threat to the safety and well-being of others. They are often handled within the classroom or by immediate school staff.

1. Verbally disrupting the learning environment.

2. Leaving the classroom without permission.

3. Showing disruptive behavior during lessons.

4. Not following the directions of teachers or staff members.

5. Showing a poor attitude.

6. Using foul language, cursing, or swearing.

7. Name-calling or verbal aggression.

8. Not completing classwork or homework.

9. Bringing electronic devices to school without permission.

Major Infractions

These behaviors are more serious and may involve actions that threaten the safety, security, or well-being of students and staff. They often require a higher level of intervention, potentially involving school administration, and may result in more severe consequences, such as suspension.

1. Hitting, kicking, punching, scratching, or intentionally causing bodily harm to another student or staff member.

2. Carrying items that look like or can act as a weapon, or threatening violence with any object.

3. Verbally threatening bodily harm to fellow students or staff members.

4. Pushing, hitting, or kicking other children.

5. Causing physical harm to others.

6. Damaging or taking someone else's property, including school property.

7. Discriminating against others based on race, gender, or nationality.

8. Bullying, teasing, or name-calling of any student.

9. Lying to teachers or staff members.

10. Using disrespectful language or actions towards teachers or staff members.

11. Shouting or being rude to members of staff.

Considerations for Classification

The classification can depend on several factors including, but not limited to:

• The context of the behavior: The circumstances under which the behavior occurred can influence whether it is considered minor or major.

• Previous behavior: A student’s history of infractions may escalate a minor behavior to a major one if it is part of a recurring pattern.

• Impact on the school environment: Behaviors that significantly disrupt the learning environment or compromise school safety are typically considered major.

Disciplinary Procedures

We recognize that corrective actions must never be physically or psychologically harmful. As teachers, we must use corrective actions to teach students the consequences of their behaviors. The key to the effectiveness of corrective actions is consistency, not severity.

Minor Infractions

Corrective actions should take place in the following order. They should be done in a way that brings minimal attention to the negative behavior.

1. 1. Politely request that negative behavior cease.

   2. Politely request that the negative behavior cease, with an explanation as to why. (It is affecting your peers… It is damaging the…)

   3. Give a verbal ‘warning’. Explain to the student that the negative behavior has been addressed, explained and the student has chosen to continue. Inform the student of what action/consequences will be implemented if the student still does not respond. 

Examples of Logical Consequences: Confiscation, Change of seats, Change of activity, missing a turn in a preferred game/activity.

1. 4. If the negative behavior continues, after a handful of different techniques have been tried, follow through with the action previously suggested to the student. If it has reached this point, detention is also an option (P5 onwards). Then begin to follow the process for Challenging Behaviors.

Logical Consequences

Logical consequences are actions taken that relate directly to the student's behavior and help them learn from their mistakes in a constructive manner. Examples of logical consequences include:

1. Reparation: If a student damages property, they may be required to help repair or replace it.

2. Loss of Privileges: If a student misuses equipment or facilities, they may lose the privilege to use them for a period of time.

3. Time-out: If a student disrupts the class, they may be asked to spend time in a designated area to reflect on their behavior and calm down.

4. Apology and Amends: If a student is unkind or disrespectful, they may be asked to apologize and find a way to make amends to the affected party.

Investigations will consider various factors before assigning consequences, including:

1. The student’s age and grade level.

2. The situation in which the infraction took place.

3. The severity of the infraction.

4. Whether the student has undergone previous disciplinary measures related to the infraction.

5. Information provided by teachers, administrators, and students regarding student behavior.

Challenging Behaviors

If the above steps do not achieve a positive outcome, then the behavior should be considered challenging.

Corrective action should take place in the following order.

1. Remove the child from the situation (Not physically). Suggest the student wait outside to calm down. This is not to be done as a punishment, the wait should not be longer than 1 or 2 minutes. Address the class first, ensure everyone in the class is ok, give the class a task, and then head outside to discuss the negative behavior with the student. If the student refuses to leave the classroom, send another teacher/reliable student to bring Mr Adam, Kru Nui or Kru Jan. They will then retrieve the student and discuss the issue in detail. Parents will also be contacted.

2. After a serious discussion, ask the student whether they are ready to return to class. If they show they are not ready, they can remain outside to calm down further. The student should NEVER be out of class for more than 5 minutes in total or forgotten. This action should not be a punishment; it can cause a damaging sense of abandonment/ dismissal. You are offering the student a momentary escape outside of the classroom to reflect.

3. After following all the above steps:

If you are concerned that the behavior is not going to resolve itself, or the student has refused to re-enter the class, send another teacher/reliable student to bring Mr Adam, Kru Nui or Kru Jan. They will then retrieve the student and discuss the issue in detail. Parents will also be contacted.

If this becomes a regular occurrence, teachers must request that a behavior action plan be implemented.

Behavior Action Plan

If a student has shown regular negative behaviors that are a serious cause for concern, TRP will initiate a BAP.

1. The student’s parents will receive a letter from the school, or notified by the school, officially informing parents that a Behavior Action Plan is to be implemented.

2. A Solution Focused Behavior plan will be decided upon by all staff members involved with the student. This will be to determine targets for the student and positive strategies that will be implemented.

3. ABC reporting will begin. Whenever the student shows negative behaviors. The actions, behaviors, and consequences are to be officially recorded. A copy of these records is to be shared with parents each week.

4. During this period, if the student shows severely negative behaviors, the student may be sent home immediately. If the negative behaviors persist, suspension for 1-5 days will be considered.

5. If a series of different action plans have not been successful, unfortunately, expulsion from TRP School will be considered.

It is very important that as soon as the student shows an improvement in behavior, it is praised and rewarded with maximum attention. This positive behavior strategy ensures students learn that positive behaviors receive much more attention than negative behaviors.

Major Infractions

Corrective action should take place in the following order.

1. Give the student an immediate warning.

2. Remove the child from the situation (Not physically). Suggest the student wait outside to calm down. This is not to be done as a punishment, the wait should not be longer than 1 or 2 minutes. Address the class first, and ensure everyone in the class is ok.

3. Send another teacher/reliable student to bring Mr Adam, Kru Nui or Kru Jan. They will then retrieve the student and discuss the issue in detail.

4. Parents will also be contacted and initiate a BAP.

Expulsion

The expulsion of a student should be considered a drastic and unwanted circumstance. Only once all options have been exhausted, will the school begin to consider expulsion. Expulsion will only occur if the school feels a student causes their peers to be/feel unsafe in school, or TRP feels the student themselves would benefit from a different environment.

Reporting Violations

Students and guardians are encouraged to report misconduct to a teacher or administrator. All reports to staff will be immediately addressed upon the completion of an investigation. Necessary action will be taken as outlined by the Student Code of Conduct.

Conflict Resolution Guide

As a teacher at Trang Ruampattana School, your role in guiding students through conflict resolution is crucial in fostering a positive and respectful learning environment. Here are the steps to effectively manage and resolve conflicts among students:

1. Create a Safe Environment:

Set the Tone:

• Ensure a calm and neutral setting for addressing the conflict.

• Encourage a respectful and open-minded attitude from all involved parties.

Establish Ground Rules:

• Agree on basic rules for the discussion, such as no interrupting, no shouting, and using respectful language.

• Emphasize the importance of listening and understanding each other's perspectives.

2. Identify the Problem:

Allow Each Student to Speak:

• Give each student the opportunity to explain their side of the story without interruption.

• Encourage them to express their feelings and concerns clearly and honestly.

Clarify the Issues:

• Summarize the key points raised by each student to ensure mutual understanding.

• Identify common ground and the main areas of disagreement.

3. Encourage Empathy and Understanding:

Promote Perspective-Taking:

• Encourage students to put themselves in each other’s shoes and consider how the other person feels.

• Highlight the importance of empathy in resolving conflicts and building positive relationships.

Acknowledge Emotions:

• Validate the emotions of each student, showing that you understand their feelings and concerns.

• Encourage students to acknowledge each other's emotions as well.

4. Facilitate Problem-Solving:

Brainstorm Solutions:

• Guide students in brainstorming possible solutions to the conflict.

• Encourage creativity and collaboration in finding mutually acceptable resolutions.

Evaluate Options:

• Discuss the pros and cons of each proposed solution.

• Ensure that all students feel their suggestions are heard and considered.

5. Agree on a Solution:

• Help students agree on a solution that is fair and acceptable to all parties involved.

• Ensure that the solution addresses the root causes of the conflict and promotes lasting harmony.

• Assign responsibilities and set a timeline for follow-up.

6. Follow-Up:

Monitor Progress:

• Check-in with the students involved to ensure that the solution is being implemented effectively.

• Offer additional support and guidance as needed.

7. Teach Conflict Resolution Skills:

Role-Playing Exercises:

• Use role-playing activities to practice conflict resolution skills in a safe and controlled environment.

•  Allow students to experiment with different approaches and receive feedback.

• Facilitate class discussions on the importance of conflict resolution and the skills involved.

• Share stories and examples of successful conflict resolution to inspire students.

8. Encourage a Positive Classroom Culture:

• Foster a classroom culture that values respect, kindness, and cooperation.

• Recognize and celebrate acts of empathy and positive conflict resolution.

• Demonstrate effective conflict resolution skills in your own interactions with students and colleagues.

• Serve as a role model for respectful and constructive behavior.

Anti-Bullying Policy

At TRP, We are completely opposed to bullying behavior and will not tolerate it. Everyone in our school community is responsible for contributing to a safe and caring learning environment. We aim to foster positive interpersonal relationships within the school and treat one another with kindness and respect.  

 Objectives 

• To support and protect victims of bullying behavior

• To counteract bullying behavior and support those who bully to change their attitudes and to understand why it needs to change. 

• To maintain and develop effective listening systems for students and staff within the school 

• To involve our school community in dealing with incidents of bullying behavior effectively and promptly 

• To equip all staff with the skills necessary to deal with bullying behavior 

What is Bullying? 

Bullying is unwanted, aggressive behavior among school-aged children that is repeated or has the potential to be repeated, over time. To be considered bullying the behavior must be aggressive and include:

• An Imbalance of Power – Physical strength, access to embarrassing information, or popularity – to control or harm others.

• Has the intention to control or harm others. 

• Repetition – happens to the same person over time

Different Types of Bullying 

Direct Bullying – physically harming others such as hitting, kicking, punching, tripping, pushing, spitting, taking, or breaking someone’s things

Indirect Bullying – teasing, name-calling, threatening to cause harm, leaving someone out on purpose, telling other children not to be friends with someone, spreading rumors about someone, embarrassing someone in public, cyber-bullying 

Responsibilities of Students, Parents, and Staff 

The Responsibilities of Students:

• Do not engage in any kind of bullying 

• Report quickly to school staff if witness or suspect bullying behavior

• Have the courage to speak out

The Responsibilities of Parents 

• Watching for signs of distress or unusual behavior in their child, which might be evidence of bullying (unexplainable injuries, lost or destroyed clothing, books, personal items, faking illness, loss of interest in school, avoiding a social situation, decreased self-esteem, self-destructive behavior)

• Being sympathetic and supportive towards their children, and reassuring them that appropriate action will be taken

• Keeping a written record of any reported instances of bullying behavior 

• Informing the school of any suspected bullying behavior, even if your child/children are not involved 

• Cooperate with the school, if your child/children are accused of bullying behavior, be understanding, try to discover the truth, and point out the implications of bullying behavior. 

The Responsibilities of Staff

• Take part in school listening systems 

• Build trust and create positive interpersonal relationships between students. 

• Foster respect culture within the school

• Discuss bullying behavior with all classes and the importance of telling a teacher about bullying behavior when it happens 

• Be alert to signs of distress and other indications of bullying behavior

• Listen actively to children who have been the target of bullying behavior, take what they say seriously, and act to support and protect them

• Record and report suspected cases of bullying behavior to the Parent Coordinator

The Responsibilities of Parent Coordinator

• Follow up on any complaint by a parent about bullying behavior and report back promptly on the action that has been taken 

• Schedule parent meetings, if necessary 

• Keep the School Director informed 

• Promote the Anti-bullying policy throughout the school year 

Procedures for Dealing with Bullying Behavior

Each case of bullying behavior will be dealt with individually.

Stage 1: The Reporting of an Incident – An incident can be reported to the Homeroom Teacher or Parent Coordinator.

Stage 2: Investigation of an Incident – This will be carried out by the Homeroom teacher and Parent Coordinator. The students will be interviewed. The parents of the students will be informed and report back promptly.

Stage 3: Intervention Plan – The Parent Coordinator, Homeroom Teacher, and School Director will assess and identify the intervention plan. 

Stage 4: Reviewing the Situation – The situation will be monitored and reviewed within 30 days or until the concern is resolved. 

Toy Policy

Toys and play equipment should be a source of fun and learning for every child. When selecting or purchasing toys and play equipment we will:

-        Consider the intellectual, social-cultural, and physical development of the children

-        Check the recommended age suitability printed on the packing

-        Consider storage ease of maintenance

-        Ensure they offer the opportunity for fun and enjoyment

Cleaning Procedure

We must check the toys and games each week for maintenance and safety purposes and clean toys every month.

Wooden toys – Wipe with a clean cloth and soap and water. Air dry. Check for paint flaking, varnish flaking, and splinters.

Plastic toys – Wash in soapy water.

Construction toys – Wash well in a warm solution of detergent. Spread out to air dry.

Metal toys – Wipe with a clean damp cloth (soapy water)

Toys from Home Policy

We understand that it is natural for children to carry familiar toys with them to school however bringing toys from home can create difficult situations to manage and possibly affect students’ safety. Hence, we request that students do not bring toys from home. If a student brings a toy from home, students will be asked to put the toy away in their bag. If the student is unable to leave the toy in his/her bag then a teacher will temporarily place the toy in a cupboard for safekeeping.

Social Media

Official TRP Social Media Accounts

TRP School reserves the right to use TRP students' likenesses within posts for official TRP School social media accounts. However, if a parent/guardian is not comfortable with a post then the images that include their child/children's likeness will be removed immediately. TRP will also strive to ensure that the likeness of said child will not be used in any future posts.

TRP School's official social media accounts will be used for,

• School announcements

• Celebrations of achievement

• Building positive relationships with parents/guardians and families

• Marketing purposes

• Employment opportunities

TRP School's official social media accounts will not be used for,

• Sharing political or religious beliefs

• Publicly denouncing other persons/businesses

TRP School will share images of TRP Students to relevant 'homeroom' LINE accounts.

This is designed to give parents/guardians, of said homeroom, the opportunity to share their children's learning with TRP school. These images are shared with the expectation that parents will not post these images publicly to other personal social media accounts without the proper permission.

TRP Staff Personal Social Media Accounts

TRP Staff members DO NOT have permission to post images of TRP Students' likenesses on their personal social media accounts. It is strongly recommended that TRP Staff members refrain from doing so unless they have written personal permission from the student's parents/guardians.

It is strongly recommended that TRP Staff do not develop personal relationships or links with parents/guardians/students via social media. Parents/guardians are also politely asked not to make friend requests or follow staff on social media. A friendly, yet professional, relationship is crucial to a successful School/Parent/Guardian partnership.

TRP Staff members are asked to refrain from making TRP School announcements from their personal accounts. TRP Staff members are asked to refrain from publicly discussing ongoings within TRP School on their personal accounts.

TRP Parents/Guardians Personal Social Media Accounts

Parents/guardians are actively welcome to follow TRP School's official social media accounts to enjoy their children's learning experiences and remain up to date on goings-on in school.

Parents/guardians are politely asked not to make friend requests or follow staff on social media. A friendly, yet professional, relationship is crucial to a successful School/Parent partnership. If a parent/guardian needs to discuss something with a member of staff, it is recommended that an appointment is arranged to talk at school in person.

Parents/guardians are politely asked not to share the likeness of other TRP Students on their personal social media accounts without written/confirmed permission from said student's parents/guardians.

Extra-Curricular Activities

It’s required that all full-time staff (except for administrative staff) run an extracurricular activity during a club session. Maximum of two teachers per club.

Club leaders are responsible for the following: 

1. Informing the Coordinator of extracurricular activities about the name and age group of the club.

2. Attending the Club Day to promote own club.

3. Recording attendance of students in every club session and sharing with the coordinator of extracurricular activity. 

4. Leaving completely clean and tidy the room used for the club

5. Having a mobile phone available during the club in case of an emergency.

TRP Tutoring policy

After-School Tutoring

Standard Arrangement Procedure - After-school tutoring is a service provided to parents by the school. The school employs trusted teaching staff to lead its tutoring (1:1 or groups). Parents arrange for tutoring at TRP through the office (Kru Kan). If a parent (or parents) asks for a teacher specifically, please ask them to arrange it through the office. Kru Kan will check the teachers’ availability and confirm whether weekly tutoring is possible.

Once weekly tutoring is agreed upon, tutoring will not be reconfirmed each time. Tutoring will be assumed as confirmed unless cancelled (refer to cancellation procedure). Teachers will record their hours, group size, and student attendance (including absences).

Standard Financial Procedure - The school takes payment from parents for the tutoring service. If parents attempt to pay teachers directly, teachers should direct them to the office. If the office is closed, teachers should recommend that parents pay at the office when it is open.

Teachers record their tutoring hours and group sizes on the tutoring register. Teachers will be paid by TRP each Friday via bank transfer. The tutoring register will inform TRP of the correct payments to be made to each individual teacher.

Standard Cancellation Procedure -Tutoring will be assumed as confirmed unless canceled. Tutoring will not be reconfirmed each time. Cancellations can only be made through the office. If a parent cancels with the teacher directly, please refer them to the office. Cancellations must be made before noon, on the day of tutoring. If a parent fails to do so, they will be charged 100% of the fee and the teacher’s pay will not be affected.

If a parent cancels before noon, the teacher’s pay will be adjusted accordingly. If cancellations occur frequently, teachers reserve the right to cease tutoring with the student. This way, they might be available to a student with a more reliable attendance. Teachers may also cancel classes before noon, on the day of tutoring. However, if cancellations occur frequently, TRP reserves the right to offer the tutoring session to another teacher. 

If a teacher/student is sick/absent from school on the day of tutoring. That will be considered an automatic cancellation.

Communication with Parents - Good communication with parents is always championed at TRP. If you would like to create LINE groups for your tutoring groups, you can. Admin must always be included.

Student Collection (Teachers and Parents) - Teachers will collect their students at 4:00 pm, and students will take their belongings with them to class. Parents will be expected in the playground/car park at 5:00 pm. If a parent is late (5:15 pm), they will be charged a full hour of independent tutoring (450 Baht). This is a deterrent measure; it does not mean the parents can expect you to stay until 5:30 pm.

After-School Tutoring Parameters -  After-school sessions will be from 4:00 pm – 5:00 pm only. After-school tutoring groups will range from 1:1 to a maximum of 6 students per group., except for special circumstances. All arrangements for tutoring will be made through the office to ensure these parameters are maintained.

Tutoring Outside of TRP - It is strongly recommended that teachers arrange all tutoring through TRP, and that tutoring takes place at TRP. If this is not the case, TRP must at least be made aware of private tutoring involving its staff members and TRP Students. TRP Teachers must not tutor students from their own classes, to avoid possible conflicts of interest.

Even if the tutoring is not arranged through the school, teachers still represent TRP as members of staff. If staff members represent themselves poorly during private tutoring, this can still affect TRP’s reputation. It may also affect the continuation of a teacher’s employment at TRP.

School resources, such as printing, twinkl access, or the students’ schoolbooks, may not be used for private tutoring outside of school. Please be aware, that you are not to work for (or be) a competitor of TRP.

TRP’s Risk - If issues occur because of tutoring, TRP runs the risk of damaging the school’s reputation. If a parent (or parents) feels particularly aggrieved, it could even result in the loss of a student from TRP.

Failure to follow TRP’s policy - This policy is in place to protect the reputation of TRP. If a teacher/staff member has concerns about the current system, it is their responsibility to inform us. If a teacher is seen to be failing to follow TRP tutoring policies, there will be an investigation. It may affect whether they are allowed to tutor at TRP School or TRP students in the future. It may also affect the continuation of their employment at TRP.

Please ask the office for the after-school tutoring pay scale.

Saturday Classes - Young Learners: English Classes or Catch-up Classes

Standard Arrangement Procedure - Saturday classes are a service provided by TRP. The school employs trusted teaching staff to lead its classes. Parents arrange for classes at TRP through the office (Kru Kan). Kru Kan will check the teachers’ availability and confirm whether teaching weekly Saturday classes is possible. Saturday classes will not be reconfirmed each week, Saturday classes will be assumed as confirmed unless cancelled (refer to cancellation procedure).

Standard Financial Procedure - The school takes payment from parents for the classes. If parents attempt to pay teachers directly, teachers should direct them to the office. If the office is closed, teachers should recommend that parents pay at the office when it is open. Teachers will be paid by TRP on the day of their classes, after completion of teaching, via bank transfer/in cash.

Standard Cancellation Procedure - Saturday classes will be assumed as confirmed unless canceled. Cancellations can only be made through the office. If a parent cancels with the teacher directly, please refer them to the office. Cancellations must be made before Friday of that week. If a parent fails to do so, they will be charged 100% of the fee and the teacher’s pay will not be affected. If several parents from the same class cancel before Friday, the class may be canceled. Parents will be allowed a maximum of 3 ‘uncharged’ cancellations. 

Saturday classes should not be canceled by the school. Teaching cover should be arranged for any teacher absences. If the cover is required frequently, TRP reserves the right to offer the classes to another teacher.

If a student is sick on the day of their classes, that will be an automatic cancellation on the student’s behalf. If a teacher is sick on the day of the classes, TRP will attempt to find cover. If the cover cannot be arranged, the class will be canceled.

Saturday Class Parameters - 

Class sizes will be between 4-8 preferably

Classes will last 1-2 hours, depending on the students' ages and parents' preferences.

Classes will take place anywhere between 8 am - 12 pm.

Additional afternoon classes may be offered, but only if the morning sessions are full.

Saturday Class Pay Scale -

Standard rate – 600/hr

The pay will not be influenced by group sizes. Teachers are to be paid an hourly rate, this is not the same as tutoring.

School Safety

Safety Rules for Staff when working with students 

1. Supervision:

   • Students should never be left unsupervised. If teachers need to leave the classroom briefly, another responsible adult should supervise in their absence.

2. Handling Difficult Parents:

   • If confronted with a challenging parent in the classroom, direct them to see the school director. If they refuse, discreetly send someone to fetch the director while maintaining a calm demeanor.

3. Use of Equipment and Tools:

   • Restricted Items:

     • Students are not permitted to use staple guns, guillotines/trimmers, or glue guns.

     • Sharp tools like scissors and knives must be securely locked away.

   • Craft Tools:

     • Craft tools should not be left unattended, and students should only use them under adult supervision.

   • Heavy Equipment:

     • Students should not handle or move heavy equipment unless an adult is supervising.

4. Handling Hot/Cold Drinks:

   • Neither staff nor students should carry open cups of hot or cold drinks around the school. Use containers with lids to minimize spills and ensure safety.

5. General Safety:

   • All staff should remain vigilant about safety hazards and report any concerns immediately to the administration.

   • Encourage a culture of responsibility and awareness, ensuring that both students and staff understand and follow safety procedures.

Accidents/Illness/Medical Services - Children

Any time a child is hurt in an accident, the Parent Coordinator is to be notified immediately.  In her absence, the administrative office should be contacted. Be prepared to give the student’s name and type of injury. Staff should render only emergency first aid until instructed otherwise.  Every effort should be made to calmly remove other students from the area. Every incident must be recorded.  Please remember that preventive measures are a part of the teacher’s daily planning. 

Medications are not allowed to be kept in the classroom. Teachers are not allowed to give medications to students by themselves. Teachers are responsible for sending students requiring scheduled medications to the Parent Coordinator at the correct time.

Parents will be notified by the Parent Coordinator when a student’s condition is deemed serious enough for the child to be taken home, to a doctor, or the hospital.    

Playground Supervision 

External play equipment should only be used when supervised.  Staff should check equipment before use for any apparent defects and contamination by animals.  Any defects should be reported to the admiration. Teachers must ensure the safety of learners and must be vigilant when supervising in the playground, positioning themselves in the playground to allow for maximum supervision. No child should be sent to or left in the main playground unsupervised. Teachers should engage learners to encourage the use of equipment and interaction with other learners.  

Adults supervising this area should be aware of the potential … 

1. Students running behind or in front of the swing 

2. Students falling from equipment  

3. Students pushing others when using the equipment 

4. Students slide down into another person at the bottom of the double slide.

Visitors

Visitors must first report to the office.  Parents who pick up students early should sign them out in the office. Visitors/parents/volunteers that do not have a nametag must be escorted back to the office.

Fire Drills and Regulations

Emergency drills are a part of the routine.  All drills are to be treated as if they are a true emergency.  Teachers are required to have a class list in hand, close all doors, and maintain quiet order during all drills.  All staff is expected to participate in every drill – modeling appropriate behaviors for students. 

Electrical Safety 

All staff should monitor the condition of plugs, cables and electrical equipment and report any damaged electrical equipment or wiring to the School Technician. The Technician is responsible for arranging repairs to said equipment.  Portable Appliance Testing is undertaken annually.  

The use of multi-adaptors is to be avoided, as is the use of extension leads unless they are fully unwound and correctly protected.  The school encourages staff and students to conserve energy at all times.  All appliances should be switched off and unplugged before going home at night.  

Energy Saving Policy:

1. Air Conditioning Use:

   • Only turn on one air conditioner at a time, setting the temperature to 25°C.

   • Use fans alongside the air conditioner to maintain a comfortable temperature and distribute cool air evenly.

2. Turning Off Equipment:

   • Always switch off the air conditioner, fan, lights, computer, and screens when leaving the classroom.

   • Unplug all electrical devices and equipment before leaving to prevent unnecessary power consumption.

3. Student Involvement:

   • Encourage students to help monitor electrical usage and remind others to turn off devices when not in use.

   • Promote student participation in energy-saving activities, fostering a culture of awareness and responsibility.

By adhering to these guidelines, we can create a more sustainable environment, reducing unnecessary energy consumption while teaching valuable habits.

Training & Performance Review 

Every employee will undergo four formal performance reviews throughout the school year. The performance review results will be considered for employee contract renewal, end-of-contract bonuses, and pay raises. The reviews will assess both administrative and academic performance, considering multiple factors.

1. Operation Performance:

   • Attendance

   • Timely work submissions

   • Relationships with peers and colleagues

   • Compliance with school policies and procedures

2. Teaching Performance:

   • Classroom observations and instructional effectiveness

   • Lesson planning and delivery

   • Student engagement and motivation

   • Effective use of resources and teaching aids

TRP is committed to creating a supportive environment where each employee receives constructive feedback and recognition for their contributions, leading to mutual growth and success.

Pay & Benefits

Pay Policy

It is the policy of TRP to pay staff by cash or direct deposit. All staff must open a bank account at the KTB (Krung Thai Bank).

The guidelines for payment procedures are as follows:

• Staff normally will be paid on the last day of the month. If the regular payday occurs on a Saturday, Sunday, or holiday, staff will be paid on the last working day before the regular payday.

• Staff on each payday will receive, in addition to their deposit advice, a statement showing gross pay, deductions, and net pay. Taxes and social security will be deducted automatically. No other deductions will be made unless required or allowed by law, contract, or staff obligation.

• Staff who discover a mistake in their pay, or lose their pay should notify the school director immediately. In the case of a mistake, the error will be remedied promptly.

• Staff should discuss any questions or concerns regarding their rate of pay and other compensation issues with the school director only.

Pay Advance

TRP offers financial support by way of advance payment to any staff who seeks genuine assistance.

The guidelines for pay advance are as follows:

• A staff seeking financial assistance from TRP must complete and submit by himself/herself, a pay advance request form to the administrative officer (Kai).

• All pay advance requests will be submitted to the school director, who will review and determine the staff’s eligibility for the requested advance.

• All advance payments to staff shall be treated by TRP as funds drawn from the applicant’s salary and be deducted from the next pay.

• All applications for financial assistance shall be received, reviewed, and administered with the utmost confidentiality.

Any staff found guilty of misusing pay advances or presenting false information concerning any pay advance requests shall be subject to corrective action up to and including termination of employment.

If any queries arise about pay, or if it looks as if a mistake has been made, speak to the school director immediately. Unless agreed otherwise, any pay errors, whether over or underpayment, will be rectified in the next salary payment.

Overtime

Overtime is defined as all hours worked more than your full-time contracted hours which has the prior explicit approval of the school director. Payment for any overtime worked will be paid monthly.

Health Insurance

Please refer to TRP’s separate description of Health Insurance for more details.

Tuition fee waiver for staff’s child/children

Staff is entitled to a full tuition fee waiver for their first child and a half tuition fee waiver for their second and third child. Please be aware that this doesn’t include other expenses such as learning materials, lunch, etc. If the staff wishes to enroll their child or children, please contact the administrative office.

Relationships with parents and students

1. All staff must put an effort into having positive relationships with parents and students.

2. All staff must declare any relationships that they may have with parents and students outside of school; this may include mutual membership of social groups, tutoring, or family connections. Staff should not assume that the school is aware of any such connections. 

3. Relationships with parents and students must be professional at all times. 

4. TRP recommends that relationships/contact with parents via personal social media accounts is to be avoided.

5. Staff should be aware of the dangers which may arise from private meetings with individual students. Staff should conduct such meetings in a room with visual access or with the door open and ensure that another adult knows that the meeting is taking place.

6. Staff are advised not to make unnecessary physical contact with their students.

7. Physical punishment is illegal as is any form of physical response to misbehavior unless it is by way of necessary restraint.

Disciplinary Policy and Procedure

The disciplinary policy and procedure aim to provide a framework within which the school can work with all of its staff at all levels to maintain satisfactory standards of conduct and to encourage improvement where necessary. It is our policy to ensure that any disciplinary matter is dealt with fairly and systematically and that steps are taken to establish the facts.

Minor Misconduct

Minor misconduct can normally be resolved informally between you and the school director. These discussions should be held in private and without undue delay whenever there is cause for concern. Formal steps will be taken under this procedure if the matter is not resolved.

Examples of offenses that are normally regarded as minor misconduct

• Poor timekeeping 

• Insubordination 

• Rudeness/insulting behavior/abusive language towards others 

• Poor attendance record 

• Abuse of the Sickness Absence Scheme 

• Unmitigated failure to substantively meet the requirements of the job description 

• Unmitigated failure to meet standards 

• Smoking in areas designated as non-smoking 

• Failure to follow school policies and procedures 

• Violation of the uniform policy  

• Discussing, debating, slandering, or promoting politics within the workplace

• Discuss Changes in Personal Information for Employment Purposes

It is important that our records are correct, as inaccurate or out-of-date information may affect your salary or cause difficulties in situations where contact is required for emergencies.  You must notify the school director immediately of all changes in the following personal information: name, home address, telephone number, new passport, etc.

Gross Misconduct

Gross misconduct is an act that considered sufficiently serious to warrant dismissal without warning or notice. This list is provided as a guide so that staff is aware of the consequences of unacceptable conduct and this list is not exhaustive.

Examples of offenses which are normally regarded as gross misconduct

• Theft of any property belonging to the school, its staff, and customers; 

• Fraud including falsification of any documents relating to the school (including in particular, timesheets, log sheets, expense claims); 

• The selling of stolen goods/property on the premises.  Buyers of such items on the premises may be treated similarly. 

• Offenses relating to School Property or Property of the third party 

• The unauthorized possession, use, wastage, or removal of any property belonging to the school, its staff, suppliers, and customers; 

• Wilful damage to any property belonging to the school, its staff and customers; 

• Unauthorized use of school’s time, equipment and facility to do outside third party work for a reward; 

• Breach of contractual provisions relating to the removal of school property or confidentiality; 

• Direct or indirect misappropriation of school funds or property; 

• Use of school stationery to make statements to third parties without authority; 

• Misuse of the school’s name or any other conduct liable to bring the school into disrepute.

• Bullying or harassment of others (directly or indirectly); 

• Indecent or immoral behavior, including accessing and/or distributing offensive or pornographic material whether obtained from the Internet or otherwise; 

• Being under the influence of alcohol or drugs (other than drugs provided for medical purposes); 

• Possessing, using or dealing in prohibited drugs whilst at the school or whilst representing the school; 

• Violence, loss of temper or threats of violence, or assault of any kind; 

• Deliberate or flagrant acts of discrimination, including abuse of staff on the grounds of sex, race, age, sexual orientation, religion or belief or any disability;

• Serious professional misconduct which may include gross insubordination and/or an uncooperative/rude attitude towards customers/colleagues/managers/consultants. 

• The use of profound language or any other profanities. Gossip or rumor-mongering.

• Misuse and abuse of the school’s Internet or Computer facility and failure to follow the school’s communications and IT Policy

• Any action which is in breach of safety procedures or which causes a risk of danger to the persons or property of the school, its staff or customers.

• Unmitigated or unauthorized absence from work or failure to follow the school’s sickness absence policy.

• Criminal Conviction 

• Inappropriate use of social media.

Stages of Warning

We aim to treat all staff fairly and consistently. Disciplinary action previously taken against other staff for similar misconduct will usually be taken into account but should not be treated as a precedent. Each case will be assessed on its own merits.

All misconduct offenses must be recorded using the School Misconduct Form by the school director and will include an action plan of how the staff can correct such behavior and demonstrate a desire to develop. Misconduct behavior is a factor that evaluated in Performance Reviews and thus can affect whether the school decides to renew the contract. 

Stage 1: Verbal Warning 

You may be given a verbal warning for a minor act of misconduct where you have no other active warnings on your disciplinary record. The warning will be confirmed in a letter to you which will set out the nature of the misconduct, the change in behavior required and the likely consequences of further misconduct.

Stage 2: First Written Warning

A first written warning will usually be given for: first acts of misconduct where there are no other active warnings on your disciplinary record; or minor misconduct where there is an active verbal warning on your record.

The warning will set out the nature of the misconduct, the change in behavior required and the likely consequences of further misconduct.

The warning will be placed permanently on your personnel file and will remain active for twelve months from the date it is given, after which time it will be disregarded in deciding the outcome of future disciplinary proceedings. Your conduct may be reviewed at the end of this period and if it has not improved sufficiently we may decide to extend the active period.

Stage 3: Final Written Warning

A final written warning will usually be given for: misconduct where there is already an actively written warning on your record; or cases where there is no active written warning on file but we consider that the misconduct is sufficiently serious to warrant a final written warning.

The warning will set out the nature of the misconduct, the change in behavior required and the likely consequences of further misconduct.

The warning will be placed permanently on your personnel file and will normally remain active for 12 months or, if we decide that the matter is more serious, for a longer period. Your conduct may be reviewed at the end of this period and if it has not improved sufficiently we may decide to extend the active period. After the active period, it will be disregarded in deciding the result of future disciplinary proceedings. 

Stage 4: Dismissal

We may decide to dismiss you in the following circumstances:

misconduct where there is an active final written warning on your record; or gross misconduct regardless of whether you have received any previous warnings.

Gross misconduct will usually result in summary dismissal, that is, dismissal without notice or payment instead of notice. In cases not involving gross misconduct, you will be given your full contractual notice period or payment instead of notice.

Depending on the seriousness of the matter any of the above stages may be omitted.

Formal Disciplinary Procedure

Confidentiality

TRP aims during an investigation or disciplinary procedure is to deal with matters sensitively and with due respect for the privacy of any individuals involved. All staff must treat as confidential any information communicated to them in connection with an investigation or disciplinary matter.  You are not permitted to make any electronic recordings of any investigative meetings, disciplinary or appeal hearings.

Investigation

An investigation where necessary is for us to establish a fair and balanced view of the facts before deciding whether to proceed with a disciplinary hearing. This may involve reviewing any relevant documents, interviewing you and any witnesses, and taking witness statements. If a witness statement is not taken, then written notes of any interview will be kept.  

Investigative interviews are solely for fact-finding and no decision on disciplinary action will be taken until after a disciplinary hearing has been held. 

You must cooperate fully and promptly in any investigation. This will include informing us of the names of any relevant witnesses, disclosing any relevant documents to us and attending any investigative interviews.

Suspension

In some cases, we may need to suspend you from work while an investigation or disciplinary procedure is ongoing. The suspension will be for no longer than necessary and we will confirm the arrangements to you in writing.  

While suspended you should not visit our premises or contact any of our clients, customers, suppliers, contractors or staff, unless you have been authorized to do so by the school director.  We may impose such additional conditions relating to your suspension as it deems necessary in its absolute discretion.

Suspension of this kind is not a disciplinary penalty and does not imply that any decision has already been made about your case. You will continue to receive your full basic salary and benefits during the period of suspension.  

Disciplinary Hearing

We will give you advance written notice of the date, time, and place of the disciplinary hearing.  The hearing will be held as soon as reasonably practicable but you will be given a reasonable amount of time to prepare your case.

The purpose of the disciplinary hearing is to review the evidence and to enable you to respond to any allegations that have been made against you.

Within normally seven working days of the disciplinary hearing we will inform you in writing of our decision (including details of any misconduct that we consider you have committed, and the disciplinary sanction to be applied) together with the reasons for our decision. We will also inform you of your right to appeal. Where possible we will also explain this information to you in person.

Appeals

If you wish to appeal you should do so in writing, stating your full grounds of appeal, to the school within seven working days of the date on which you were informed of the decision. We will give you written notice of the date, time, and place of the appeal hearing. This will normally be between two and seven days after you receive the written notice. In cases of dismissal, the appeal will be held as soon as possible. 

Following the appeal hearing, we may:

confirm the original decision, or revoke the original decision, or substitute a lower or higher disciplinary sanction.

We will normally inform you in writing of our final decision within seven working days of the appeal hearing. Where possible we will also explain this to you in person. There will be no further right of appeal.

The date on which any dismissal takes effect will not be delayed pending the outcome of an appeal. However, if the appeal is successful, you will be reinstated with no loss of continuity of service/pay.

If you have difficulty at any stage of the procedure because of a disability, you should discuss the situation with the school director as soon as possible.

Valuing Diversity and Dignity at Work

TRP is committed to valuing diversity and seeks to provide all Staff with the opportunity for employment, career and personal development based on ability, qualifications, and suitability for the work as well as their potential to be developed into the job.

We will not tolerate direct or indirect discrimination against any person on grounds of age, disability, gender/gender reassignment, marriage / civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation whether in the field of recruitment, terms, and conditions of employment, career progression, training, transfer or dismissal.

Dignity at Work

TRP believes that the working environment should at all times be supportive of the dignity and respect of individuals. If a complaint of harassment is brought to the attention of management, it will be investigated promptly and appropriate action will be taken.

Harassment can be defined as misconduct, which is unwanted and offensive and affects the dignity of an individual or group of individuals.

Sexual harassment is defined as “unwanted conduct of a sexual nature, or other conduct based on sex, affecting the dignity of women and men at work”.  This can include unwelcome physical, verbal or non-verbal conduct. 

People can be subject to harassment on a wide variety of grounds including:

• race, ethnic origin, nationality or skin color

• sex or sexual orientation

• religious or political convictions

• willingness to challenge harassment, leading to victimization

• disabilities, sensory impairments or learning difficulties

• age

Forms may include:

• physical contact ranging from touching to a serious assault

• verbal and written harassment through jokes, offensive language, gossip and slander, emails, letters, and so on

• visual display of posters, graffiti, obscene gestures, flags and emblems

• isolation or non-cooperation at work, exclusion from social activities

• intrusion by pestering, spying, following someone

• bullying

What should I do if subject to Harassment?  

If you feel you are being harassed you are strongly encouraged to seek early advice/support from the school director.

You should also keep a written record detailing the incidents of harassment and any requests made to the harasser to stop.  This written record should be made as soon as possible after the events giving rise to concern and should include dates, times, places and the circumstances of what happened.

Professional and Social Etiquette in Thailand

Thai value systems regarding dress, social behavior, and religion. Although the Thais are an extremely tolerant and forgiving race of people blessed with a gentle religion and an easy-going approach to life, please observe proper social customs to avoid embarrassment and misunderstanding.

Thai people are extremely polite and their behavior is tightly controlled by etiquette, much of it based on their Buddhist religion. It is a non-confrontational society, in which public dispute or criticism is to be avoided at all costs. Showing anger or impatience or raising your voice is a sign of weakness and a lack of mental control. It is also counterproductive since the Thai who will smile, embarrassed by your outburst of anger or frustration is far less likely to be helpful than if you had kept better control of your emotions.

The head is the most sacred part of the body, so it should not be touched. The feet are the least sacred, so when sitting they should not point at anyone - most Thais sit on the floor with their feet tucked under their bodies behind them. To point, particularly with a foot, is extremely insulting. Avoid touching Thai people, it is too intimate a gesture and an invasion of personal space.

Thailand's traditional form of greeting is the “wai”, a lovely prayer-like gesture accompanied by a little head nodding. The hands are placed together as in prayer, and raised upwards towards the face, while the head is lowered in a slight bow. The height to which the hands should be raised depends on the status of the person you are greeting (wai).

Personal Data Protection Policy

This Data Protection Policy outlines the management of Personal Data in accordance with Thailand’s Personal Data Protection Act BE 2562 (PDPA). This policy pursues the understanding of the purposes for which TRP collects/uses/discloses personal data. This policy states the agreement and consent given to TRP for collecting, using, disclosing, and/or sharing Personal Data as stated in this Data Protection Policy.

TRP reserves the right to update this Policy whenever necessary to ensure that it is consistent with any changes in legal or regulatory requirements. If any change is made, it will be published on the school’s website.

1. Personal Data

In this Data Protection Policy, “Personal Data” refers to any data or information from which a person can be identified either (a) from that data; or (b) from that data and other information that the school has or is likely to have access. Examples of such Personal Data include full name, Citizenship Identification Number, Passport number, Photograph or video image of an individual, Mobile telephone number, Personal email address, and any other information relating to the person that has been provided to the school in one form or

another.

2. Collection of Personal Data

TRP may collect Personal Data as follows:

(a) Through an application to join the school for work or study

(b) Through an application to be a service provider to the school

(c) Through the interaction with TRP staff for official purposes

(d) When responding to a request for additional Personal Data

(e) When Personal Data is submitted to the school for any other reason

3. Purposes for the Collection, Use and Disclosure of Personal Data

TRP may collect, use and/or disclose Personal Data as follows:

(a) Evaluative purposes;

(b) Educational and student care purposes

(c) Administration purposes

(d) Publicity and communication purposes

(e) Verification and update purposes

(f) Conducting research for statistical profiling and other purposes to review, develop and improve the services of the school

(g) Conducting financial reporting and analysis related to the school operations

(h) Managing the school infrastructure and business operations and complying with internal policies and procedures

(i) Archival of documents and records

(j) Managing and terminating an employment relationship 

(k) Security purposes 

(l) Any other purposes that TRP may notify you of at the time of obtaining your consent

4. Disclosure of Personal Data

Personal Data will be protected and kept confidential but, this is subject to the provisions of any applicable law. TRP will not disclose your personal data to third parties without first obtaining your consent permitting you to do so. However, please note that TRP may disclose your personal data to third parties without first obtaining your consent in certain situations where such disclosure without your consent is permitted by the PDPA or by law.

5. Administration and Management of Personal Data

TRP will take reasonable effort to ensure that your personal data is accurate and complete. However, you must also update TRP of any changes in your personal data that you had initially provided. TRP will not be responsible for relying on inaccurate or incomplete personal data arising from you not updating TRP of any changes in your personal data that you had initially provided.

TRP will also put in place reasonable security arrangements to ensure that your personal data is adequately protected and secured. Appropriate security arrangements will betaken too prevent any unauthorized access, collection, use, disclosure, copying, modification, leakage, loss, damage, and/or alteration of your personal data. However, TRP cannot

assume responsibility for any unauthorized use of your personal data by third parties which is wholly attributable to factors beyond TRP’s control.

TRP retains personal data in accordance with legal, regulatory, busines,s and operational obligations. When TRP ceases retention, the personal data will be disposed of in an appropriate manner.

6. Withdrawal of Consent

Withdrawal of consent for the collection, use, and/or disclosure of personal data in TRP’s possession can be made in person at the TRP office, by telephone, or by email to the TRP Data Protection Officer at admin@trpschool.com.

From such a request for withdrawal of consent being made, TRP will process the request and thereafter not collect, use and/or disclose your personal data in the manner stated in your request. Please note that with the withdrawal of consent to any or all use or disclosure of personal data, depending on the nature of the request, TRP may not be in a position to continue to provide the services or administer any contractual relationship that is in place. Such withdrawal may also result in the termination of any agreement with TRP.

7. Access and Correction of Personal Data

Request can be made to have access to or make corrections to Personal Data records.

Such requests can be submitted in person at the TRP office, by telephone, or by email at admin@trpschool.com.

8. Contacting TRP

For any question or complaint relating to the use or disclosure of Personal Data, or if more information about TRP data protection practices is needed, please contact TRP Data Protection Officer in person at the TRP office, by telephone or by email at admin@trpschool.com.