Be an Organizer!

We consider ourselves not a normal group, but what is more important for us is to make a community of interested and open-minded people, where whoever has a nice idea for outdoor activities can share it with others and accept everyone with open hugs to his/her event. We are not officially an organization and do not get any money for what we are doing. So the only way that this beautiful community stays alive and not be dependent on a few people is that more and more people to engage in organizing events.

Why should I organize an event?

Organizing an event for a big group without previous experience seems to be scary. It is understandable, however, it is a very nice experience because:

  • you can fully decide without waiting for someone to organize it,

  • it helps you to grow. You can practice your organizing experience, how to communicate with people, how to lead, and how to make mistakes and deal with them,

  • and it helps you to gain self-confidence

Before the event

Decide what you want to do

The main part of organizing a new event is to decide what you want to do. We have many different types of events which you can find and read about them in our website. You need to see which type of event is the closest to your idea

For most of outdoor activities like hiking or indoor activities like bouldering and other sports, we collected useful and handy data which can be a big help for you to plan for your event. For that reason, check the page "Jena" from the menu above.

In case you just like to help with organizing without being in charge as the main person, you can help us with the co-organization of the events. Just contact us.

Finalize your event with us

For most of the events, you need to finalize the event with us. This is quite simple. After feeling the form for organizing your event, the team of Together in Jena receives a draft of your event and contacts you in case there are serious issues. Otherwise the event will be immediately published in the group as soon as someone from the main team confirms it.

In case you are really unsure about your event, you can contact us before filling out the form and we are ready to help you.

The forms for organizing a new event can be found in the Telegram bot. Just open your Telegram, go to @hikingdudebot and type "new event"

During the event (few tips)

Organizing an event and attending an event as a participant are two completely different experiences. You, as an organizer, need to consider some points.

  • Show up at the meeting point on time: If you organize an event, you need to go there punctually. It is so bad if you just do not show up as it will waste people's time and destroy the trust.

  • Take the registration seriously: We will give you the list of registered people and you need to check the people who show up. As we have a limited amount of space for most of the events and only the people who register earlier can join, we need to take registration seriously to be able to find fake registrations for future events. Besides that, it is important for our statistics.

  • Keep people updated about the plan: It is always good to know to tell people what they are going to expect in the next steps.

  • Take breaks: For events like hiking trips, usually there is one main break including having lunch together. It is recommended to have it at a nice viewpoint. Also, you can combine it with an introduction round.

  • Take photos: For our gallery and our social media, we want to have nice photos. Also for the participants, it will be a great memory. Try always to take a group photo. Consider people who do not want to be in the photos.

  • Be patient and nice: Sometimes you might get nervous during the event. But it is a good practice to learn to be patient and nice to others.

  • Consider others: Not everyone is as strong as you, so consider everyone for what you are asking. We are not looking for making records.

  • Nobody should get lost: For events like hiking trips, specially in big groups, there are usually sub-groups that walk separately. In order not to lose people on the way, sometimes you should wait for the slowest participant. It is recommended to have one person always in the end who pushes the group and make sure no one is getting lost. Do not lose people, which means if someone is going to the toilet, make sure he/she can find the group again.

  • Make group atmosphere: This is the most important thing. We are a group, so we need to have a friendly atmosphere. Think about some ice-breaking and introduction games.

  • Be open to new cultures: As you might have already read on this website, our group is very international. So wherever you are from you are very welcome! Try to give this open-minded feeling to others as well: Accept cultural differences and try to be sensitive. You will also learn a lot about different countries!

After the event

  • Write story and share photos: We made it possible that everyone can organize the event and get access to a big community for free. This is not the case for many other groups and they do not easily let you organize your event as you like. However, we would like to ask you to compensate for it by helping the community grow by writing a story about your event and sharing photos. A story is just a paragraph of text which tells the important things that happened during the event. To write a story you need to fill out a form that you received right after your event is published.

Hope to see some new faces in our organizational team.