Terms & Conditions

The Wild Canvas Retreat

By registering for or participating in any retreat, workshop, event, or related service offered by The Wild Canvas Retreat (“Retreat”), you agree to the following Terms & Conditions.

1. Reservations & Payment

A deposit or full payment is required to secure your reservation. Spaces are limited and are offered on a first-come, first-served basis.

Payment plans, when offered, must be completed according to the agreed schedule. If a scheduled payment is missed, we will do our best to work with you before releasing your reservation.

Prices are listed in U.S. Dollars unless otherwise stated.

2. Cancellation & Refund Policy

• Retreat deposits are 100% refundable when cancellation is made 60 days or more before the retreat, and 50 % refundable when cancellation is made between 31 - 59 days before the retreat.

• 30 Days or Less Before the Retreat: All payments become strictly non-refundable.

Any approved refund will be issued less any non-refundable payment-processing fees or transaction charges incurred in connection with the original payment and/or refund. The Wild Canvas Retreat will not be responsible for absorbing processing fees associated with a guest cancellation.

Ticket Transfers & Substitutions

• Full Transfer: You may transfer your paid ticket to another person if you cannot attend.

• Couples Substitution: If one partner cannot make it, you can bring an alternate person.

• Approval Required: All replacement guests must submit an approved application first.

Why We Enforce These Rules

• Limited Capacity: This retreat is strictly limited to 12 intimate participants.

• Upfront Costs: Deposits lock in accommodations, instructors, transport, meals, and custom gifts far in advance.

3. Travel & Transportation

Participants are responsible for arranging their own airfare, transportation, passports, visas (if applicable), and travel documentation.

The Wild Canvas Retreat is not responsible for travel delays, cancellations, missed connections, or changes in personal travel plans.

4. Health & Safety

Participants are responsible for ensuring they are physically and mentally able to participate in retreat activities, including outdoor painting and walking on uneven terrain.

Participants agree to inform the Retreat of any relevant health concerns that could impact their ability to participate safely.

The Wild Canvas Retreat is not responsible for injuries, illness, allergies, or health-related incidents that may occur during the retreat.

5. Assumption of Risk

Participants acknowledge that plein air painting and travel experiences may involve risks including but not limited to:

    •    uneven ground

    •    weather conditions

    •    insects or animals

    •    physical activity

    •    travel-related risks

By attending, participants voluntarily assume all risks associated with participation.

6. Changes to Itinerary

Retreat schedules, instructors, locations, accommodations, and activities may change due to weather, safety considerations, availability, or circumstances beyond our control.

Any modifications will be made with the intention of maintaining the quality and integrity of the retreat experience.

7. Conduct & Community Environment

The Wild Canvas Retreat is committed to providing a respectful, supportive, and inclusive environment.

Participants agree to conduct themselves in a considerate manner toward instructors, hosts, and fellow participants.

The Retreat reserves the right to remove any participant whose behavior is disruptive, unsafe, or negatively impacts the experience of others. In such cases, refunds will not be provided.

8. Personal Property

Participants are responsible for their personal belongings, art supplies, equipment, travel documents, and valuables.

The Wild Canvas Retreat is not responsible for lost, stolen, or damaged items.

9. Photography & Media

Photographs and video may be taken during the retreat for promotional and educational purposes. 

By participating, you grant The Wild Canvas Retreat permission to use images or recordings in which you may appear for website, social media, and marketing materials, unless you notify us in writing prior to the retreat.

10. Intellectual Property

All instructional materials, demonstrations, and retreat content are the intellectual property of The Wild Canvas Retreat and its instructors.

Materials may not be reproduced, distributed, or used commercially without written permission.

11. No Guarantee of Artistic Outcome

Artistic development varies for each individual. The Wild Canvas Retreat does not guarantee specific artistic results, portfolio outcomes, or professional advancement.

12. Force Majeure

The Wild Canvas Retreat shall not be held liable for cancellations or changes caused by events beyond our control, including but not limited to:

natural disasters, weather events, government restrictions, travel disruptions, illness outbreaks, or other unforeseen circumstances.

13. Agreement

By registering for a retreat or using this website, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.