Embedded Files
- TAHMO website: www.tahmo.org
- School2school website: https://school2school.net/
- Weather stations Map: https://school2school.net/map/
- TAHMO Station Overview: https://tahmoapi.mybluemix.net/#/
TAHMO Working Procedures:
TAHMO Working Procedures:
- Internship activities confirmed.
- Intern provides time schedule and budget (Tentative)
- Get approval done
- Intern request funds
- Intern Implements the activity/task
- Intern provides progress report (bi-weekly) and final report ( at the end of internship activity)
- Intern accounts for the finances. Books closed.
Finances
Finances
You are requested to strictly follow TAHMO's financial procedure through out the internship. TAHMO takes financial prudence and value for usage very seriously. Failure to comply will lead to discontinuation of your internship. Now below is the procedure for requesting and accounting for expenditures.
- After submitting the budget for the activities, you will be asked to request the funds via advance via the google link here.
- If ok, and at the earliest time possible, you will receive funds via MPESA or other agreed method.
- When carrying out the activities, KEEP ALL THE RECEIPTS. If for some reasons you are not able to get the receipt; note down all the places you travelled and the contacts of the people you issued the money. Please note,
amount above KES 500 should have a receipt, else communicate the difficulties in advance. - After travel, take pictures of the receipts, and the financial details and send them to Victor (+254 710 499951, omoitvictor@gmail.com).
Additional notes:
- If you use more money than you were issued with, you can request for refund upon sharing the receipts. But when you sense you will use more than you have share the information promptly, otherwise it may be hard to get refunds approved soon.
- Should you have any questions, you can always request Victor or Gilbert for clarification.
Receipt Submission Procedure
Receipt Submission Procedure
After you have done all the activities for the week and you want to move to the next, you should always provide your receipts for the activities you carried out. This is the procedure of presenting your receipts:
1. Merge all the receipts in to a one continuous pdf document such that each receipt is on its own page.
2. After you have merged the receipts, ask Victor Omoit through phone +254710499851 or through mail omoitvictor@gmail.com /v.omoit@tahmo.org to send you a declaration of this kind https://docs.google.com/spreadsheets/d/1vUWfwSuRipMOveXeKhDz49qUPr4F34ew5EeyAAgvhnQ/edit?usp=drivesdk where you can discuss with him. (please note that this is a full declaration and should guide you when filling yours)
3. Put all the transactions with receipts to sheet 1
4. Create sheet 2 and put all transactions without receipts there in. (note that transactions without receipts should not exceed KES 500 per day)
5. Indicate the total for both transactions with receipts and without receipts.
6. Indicate the amount of money you received and find the balance.
7. The receipts will be checked against the declaration and a decision made whether to sign the Imprest or not.
Note: Victor will create a drive folder for everyone where the financial details (declaration and merged receipts) will be stored
Reporting
Reporting
Reports are the main deliverables for your internship. After every phase activity/field visit, do the following:
- Write a story : 250 - 300 words will be fine. Also share photos and location where they were taken. We will post your story here: https://sites.google.com/view/tahmointernship/stories?authuser=0. It will also be shared with wider TAHMO audience to your advantage.
- Report: We are not endorsing any report format, but make it as interesting as possible. If your activities will involve meeting and interviewing people, include their phone number, date of the interview and their name. Also share the set of questions and answers you got from them. You can also include any other meaningful details you believe is important.
Important information to include in the report
- Your name and date of the report.
- Dates you travelled in each of the institutions/persons, and summary travel route.
- A short summary of the institution you visited and why it relates with your internship or work you are carrying out.
- For each institution and people you visited/talked to, include their contact details (Email, phone number etc).
- Details of the interview questions, or activities carried out and your own experience.
- We are not imposing any format, but at least include the basic formal format. Introduction, body, conclusion, recommendations.
- Include the finances used as appendix; Amount received against amount used with dates and places when each of the amount was used.
WHEN TRAVELLING....
WHEN TRAVELLING....
Travelling can sometimes be stressful. But it does not have to be that way, with a little bit of organisation you can make it very interesting. TAHMO want travelling to be fun for you, and here are a few tips that would make your activities more organised and interesting.
Travelling can sometimes be stressful. But it does not have to be that way, with a little bit of organisation you can make it very interesting. TAHMO want travelling to be fun for you, and here are a few tips that would make your activities more organised and interesting.
BEFORE TRAVELLING
- Contact the host or have the meeting confirmed/pre-arranged with your host. You might be disappointed if you pop-up to an institution without notice
- Have the interview questions or questionnaire ready - We recommend sharing the the questions with TAHMO team in advance. We may be able to help you organize them better.
- Have the finances approved and sent to you.
- Have positive mind set
WHEN TRAVELLING:
- Ask for and keep the receipts; If unable to get receipt, If for some reasons you are not able to get the receipts; clearly note down all the places you travelled and the contacts of the people you paid the money. Please note,
amount above KES 500 should have a receipt, else communicate the difficulties in advance.
WHEN ON LOCATION
- Be friendly to your host. Smile often and speak with energy.
- Be positive when conversing. Ask the interviewee to provide other leads that may provide you with more information.
- Take Pictures - will be helpful in your report and story
- Pick the additional tiny/interesting details about the institution and the trip
- If you visit a site with TAHMO station, participate in cleaning and request anything other thing you can do from TAHMO team.
AFTER THE TRIP
- Write a blog and share it with Denver (+254713980209), or email: denvermulwale@gmail.com), and follow up with him to ensure it is posted.
- Write a report
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