October 31, 2026
Article I
Name
The name of this organization is Sunliners, a non-profit organization.
Article II
Purpose
The purpose of the club is to promote and enjoy the art of line dancing.
Article III
Membership
Section 1. Membership is open to any person having a current SCOV membership card. No eligible person will be denied membership because of race, color, religion, sex, sexual orientation, or national origin.
Section 2. A Legacy Membership is available to current members who are moving out of SCOV and wish to continue to participate in classes, practices and/or social activities.
Section 3. Annual dues will be determined by the board.
Section 4. All members will be entitled to vote on club business and to participate in all club events upon compliance with all adopted regulations. Club business will be decided by a majority of those voting.
Section 5. The club will operate in compliance with SCOV club rules, regulations, and procedures.
Article IV
Officers
Section 1. The officers of the club will consist of the following: President, Vice-President, Secretary, Treasurer, Social Chair, and Membership Chair.
Section 2. Term of Office: The club year may be divided into two six (6) month terms of office (May 1 through October 31, and November 1 through April 30). Officers will hold office for a term of six (6) months and may not hold the same office for more than four (4) consecutive terms (24 months). No member may hold more than one (1) office at a time.
Article V
Nominations and Elections
Section 1. Prior to the election of officers, the board will appoint a nominating committee chairperson.
Section 2. The slate of officers proposed by the committee for the next two (2) six (6) month terms will be posted at least two (2) weeks prior to the election.
Section 3. Nominations may be made to the nominating committee with the consent of the individual being nominated.
Section 4. Elections will take place before or at the annual meeting.
Section 5. A majority of members voting will elect the incoming boards.
Article VI
Governing Body
Section 1. The governing body of the club is the Board of Directors, herein referred to as “the board,” which consists of the following officers: President, Vice President, Secretary, Treasurer, Social Chair, and Membership Chair.
Section 2. It is the duty of the board to conduct, manage, and control the affairs and business of the club between meetings of the regular membership.
Section 3. Meetings: The board will meet monthly. Board meetings may be held electronically using any technology that enables all participants to hear each other. There will be a joint meeting of the outgoing and incoming boards held during the final month of each six (6) month term.
Section 4. Quorum: Five (5) members of the board will constitute a quorum.
Section 5. The board will fill vacancies occurring in any office by board appointment, other than the presidency. Should the president be unable to complete the term, the vice-president will automatically assume that office.
Section 6. The president will present a summary of the year’s highlights to members at the yearly Membership Meeting. Board members will deliver to their successors all records, procedure books, and property belonging to the club and review such records with their successors.
Article VII
Responsibilities of Officers
A notebook will be given to each board member detailing specific duties for his/her office.
Section 1. President: The president will be the chief administrator of the club and will preside over all meetings; will be an ex-officio member of all committees, except the nominating committee; will appoint, with board approval, the chairs of committees and at the direction of the board or membership will appoint special committees. In addition, the president will schedule facilities usage with the SCOV facilities coordinator.
Section 2. Vice-President: The vice-president will assist the president and will, in his/her absence, perform the duties of that office. In addition, the vice-president will be responsible for email communications with club members, and maintaining the active dance list.
Section 3. Secretary: The secretary will record the minutes of regular and special meetings of the board and membership; in the absence of the treasurer will read that report; will be in charge of all records of the club, other than the treasurer's; will be responsible for correspondence as required by the members of the board; and will make available any reports required by SCOV.
Section 4. Treasurer: The treasurer is the chief financial officer and is responsible for all club monies; will pay all bills owed by the club; will present a financial report at each meeting of the board; and will maintain financial records.
Section 5. Social Chair: The social chair is responsible for the club's social events.
Section 6. Membership Chair: The membership chair will collect membership applications and dues; and will maintain attendance records and a current membership list.
Article VIII
Fiscal and Finance
Section 1. The fiscal year will be May 1 to April 30.
Section 2. An audit of the treasurer's records will be made by a committee of two (2) appointed by the Board of Directors. The audit will be conducted annually or when the treasurer only serves a six (6) month term. Results of the audit will be reported to the membership.
Section 3. The treasurer and at least one other officer will be authorized to sign checks.
Section 4. No member of the club will receive compensation for services rendered.
Article IX
Club Meetings
Section 1. Meetings will be held as needed.
Section 2. The annual meeting will be held in March.
Section 3. Special meetings may be called at any time by the president or by any two (2) members of the board provided notice has been given at least five (5) days prior to the day of such meeting.
Section 4. All meetings, unless otherwise designated, will be held at SCOV facilities.
Article X
Parliamentary Authority
Robert's Rules of Order will be the authority on all questions of parliamentary law unless in conflict with these bylaws, SCOV, or with the State of Arizona laws.
Article XI
Amendments
These bylaws may be amended by a two-thirds (2/3) vote of the members voting, provided written notice of each proposed amendment, or proposed new bylaw, has been posted two (2) weeks prior to the vote.
Article XII
Dissolution
Dissolution of the club is mandatory when membership drops below the SCOV required level. Membership must be notified.
Adopted by Membership: October 31, 2026
Signed by Club Representatives:
Renee Steinmetz, President
Wendy Hursh, Secretary