#onlyforSUGARstudents make sure to check the Students Full Expo Agenda where all details and activities planned for the the week are shared.

Deliverables

1. SUGAR Homepage project press kit

We want to feature YOU on our homepage, dear SUGAR students! 

Goal: 

• Consistent & simple qualitative recording of the core impact of each project to showcase your work.

Format:

• Please download and fill out the attached homepage press kit & send it to contact@sugar-network.org.

• Deadline for sending your homepage press kit to your Tteam:  

(Sunday) May 26 at 11:59 pm CEST

• Save it with the name sponsor_presskit_2022_23. E.g.: BVG_presskit_2023_24

2. Teaser 

Goal: 

• Draw more attention & people to the event by shortly giving an intro to your project.

Gain visibility of your work & experience sharing the posts on your profiles, CVs, etc. 

• Your content will be posted 7 days prior to the event on SUGAR’s social media channels.

• It needs to align with general terms and condictions of the platforms as well as netiquettes. We reserve the right to not post the video if it is not appropriate to post on SUGAR’s official channels.

• Deadline for submitting the teaser here: 

(Sunday) May 26 at 11:59 pm CEST

⚠️ Link will be discontinued after the deadline

• Save it with the name sponsor_teaser_2021_22. E.g.: BVG_teaser_2023_24

Style: 

• Be creative and provide a teaser for SUGAR's social media channels. It can be

• • a video teaser

  • an image teaser

  • ...something else being unique.

• Be creative while keeping it simple.

• • As opener, use the SUGAR logo 

  • As closer use the event poster

• Could be filmed in TikTok style
• Could be conceptualised as a recipe
• Could be with a self-created sticker & Instagram story style
• Could focus on the sounds collected throughout your challenge
• Or many other ways to create a short teaser!

Length: 

• • video format: 30 seconds - MAXIMUM 59 seconds

  • picture format: MAXIMUM 5 pictures 

  • text format: MAXIMUM 1000 characters including spaces

Intellectual property

• Use only media that you are allowed to (either because it is under a free licensing or because you have paid the corresponding fee for the rights of use)

• Examples from previous years:

• Check out all teasers from last year in the SUGAR Expo Youtube playlist 

3. Brochure

Goal: 

• Have at hand key visual info about your project, so that EXPO participants can gain quickly a comprehensive overview of your achievements.

Style: 

• Two pages, in color

• Size: 

• Format: 

• Specialty: 

• SUGAR Logo can be downloaded here.

 We will print a booklet in Japan with all brochures, therefore it is mandatory that all have the same size

• Deadline for uploading your brochure here:

(Sunday) May 26 at 11:59 pm CEST

⚠️ The link will be discontinued after the deadline

• Save it with the name sponsor_Brochure_2022_23. E.g.: BVG_Brochure_2023_24

Brochure example and more

4. Demo Space 

Size

• Dimensions: approximately 3x3 meters, as the booths are located above the main presentation venue in the upper floor.

Venue Supplies

Large monitors are available by request. Please get in touch via contact@sugar-network.org.

• Deadline for reservations regarding the demo space:

May 15, 2024 at 11:59 pm CEST

💡Tip

• It is not necessary that your booth includes elaborated banners (think sustainable) however, in case your team has decided to have them, you could find your preferred provider for the so-called X-banners. They are light, easy to transport, and – to some extent, reusable for your "successor" students 😉!

• Another alternative to showcase visuals is to hang (not stick) posters on the wall (mind the size of your Demo Space) 

REMEMBER: We do not provide tools, construction material, etc. for booths. That is the teams’ responsibility.

If you want to send stuff to the venue, please use the address below:

Preferred from unis side:

Sushi Suzuki

KYOTO Design Lab 

京都工芸繊維大学

〒606-8585　京都市左京区松ヶ崎橋上町

Japan

Sushi Suzuki

KYOTO Design Lab

Kyoto Institute of Technology

Matsugasaki Hashikamicho, Sakyo Ward

Kyoto City, Kyoto Prefecture 606-8585

Japan

Please notify via contact@sugar-network.org if a package has been sent and any tracking information available.

5. EXPO Presentation

Slides

• Deadline for submitting the EXPO slides here: 

(Sunday) June 2, 2024 at 11:59 pm JST

⚠️ The link will be discontinued after the deadline

• Save it with the “Presentation1_Name of  sponsor_University1abbreviation_University2abbreviation_2022_23.pptx ”. E.g.: Presentation 1_Takeda_HPI_KIT_2023_24

• File format: 

• Aspect ratio: 

• Specialty: 

  • Including fonts: In PowerPoint click “File” > “Options”>“Save” > check box  “Embed fonts in the file” > tick box: “Embed all characters”
  • Including videos: Check this link to learn how to include a video

Time slots

Remember: Be innovative in your presentation styles! It’s time to shine.

• 1 min. Group introduction by stage moderator

• max. 10 min. Presentation (including video if you have one)

• max. 2 min. Q&A

• 1 min. Coming off stage

Intellectual property

• Use only media that you are allowed to (either because it is under a free licensing or because you have paid the corresponding fee for the rights of use)

Presentation order 

Rehearsals on Tueday, June 4: 

• Find the details in the rehearsals schedule 

EXPO Day on Wednesday, June 5: 

•  Find the details in the EXPO schedule