Registration Policies

Vendors must submit an electronic registration form to participate in the event. This registration form constitutes a contractual agreement to participate in the event, and all monetary requirements will be the responsibility of the registering party, regardless of the attendance and billing entity provided (Bill Later/PO). Registrants are responsible for providing all required documentation for the billing entities noted to finalize payment for their registration. All registration payments must be received within 30 days of receipt of the registration submission. The rates provided on the conference website will be honored until the noted deadlines. Vendor registration will close April 10, 2026. 

Each vendor package includes two (2) representatives at their booth. Additional representatives would need to be indicated in the registration form. An additional fee is required for more than 2 reps. There is a maximum of four reps per booth. 

Refunds and Cancellations

Written requests for refunds or cancellations must be submitted by April 10, 2026. A written request must be made to the office at events@nyla.org to set this up by the April 10th deadline.

After April 10th, the deadline has passed, and no refunds will be issued. Registrants who do not attend the Conference and fail to submit a written cancellation request will be liable for the full conference fee.

Questions about these policies? Registration form and billing questions can be directed to events@nyla.org.   

NYLA members are eligible for discounted member rates for NYLA events. Registrants must be active members to receive discounted rates. Registrants will not be provided member rates if their account is not active. Registrations completed with non-member pricing in error will only be changed by the registrant reaching out to the NYLA office at events@nyla.org prior to registration deadlines listed below. Failure to contact the NYLA office prior to the deadline will result in the registrant being liable for the non-member rate. Special discounted rates are available to NYLA members of the Retired, Trustee, Student, and Friend member types. Members must be active in these designated member tiers at the time of registration to receive special discounts. 

The rates provided on the conference website will be honored until the noted deadlines. Registration will close April 10, 2026. On-site registration will be available on a first-come, first-served basis at an increased rate. 

Attendees are required to submit an electronic registration form to attend the event. This registration form serves as a contractual agreement to attend said event, and all monetary requirements will be the responsibility of the registering party, regardless of attendance and billing entity provided (Bill Later/PO). Registrants are responsible for providing all noted billing entities’ required documentation to finalize payment for their registration. All registration payments must be received within 30 days of receipt of the registration submission. NYLA reserves the right to charge prevailing rates (i.e., Regular) for lack of payment. 

Refunds and Cancellations

Written requests for refunds or cancellations must be submitted by April 10, 2026, to events@nyla.org. Registrations will not be “swapped” for alternate attendees. Registrants who have paid their registration fee and wish to cancel their registration can use the paid fee to cover an alternate registrant. A written request must be made to the office at events@nyla.org to set this up by the April 10th deadline.

After the April 10, 2026, deadline has passed, no refunds will be issued. Registrants who do not attend the Conference and fail to submit a written request for cancellation will be liable for their entire conference fee.