Collection Development Policy

Approved by the Sprague Public Library Board of Trustees 10/10/23


1. Mission Statement and Purpose

Mission Statement – The mission of the Sprague Public Library (the “Library”) is to provide print, audio, video, electronic and other materials, services, and programming without charge or bias, to all individuals for the pursuit of education, information, research and recreation. Each patron is entitled to all library privileges as long as the patron observes the rules and regulations of the Library (as outlined in the Library Use Policy).

Purpose - The purpose of this policy is to provide guidance in the development and maintenance of a well-balanced collection of reputable and useful materials that will meet the needs of the community within the limits of space and funding. A comprehensive range of interests, tastes, viewpoints, and levels of difficulty will be represented. The Library’s acquisition of such items does not constitute endorsement of content, but rather adheres to the principles of freedom adopted by the American Library Association as expressed in its Library Bill of Rights, Freedom to Read, and Freedom to View statements. 

2. Key Policy Elements

Population Served - The Library serves all sectors of the Sprague community regardless of race, religion, gender, age, disability, sexual orientation, social or economic status or political affiliation. Through participation in the State of Connecticut “borrowIT” program (formerly Connecticard), the Library also serves any resident of the state with a valid Connecticut library card.

Intellectual Freedom - The library adheres to the Library Bill of Rights, Freedom to Read, and Freedom to View statements, which have been adopted by the American Library Association. These are included in the appendices of this policy.

 Responsibility of Parents – Responsibility for the reading, listening and viewing habits of their children rests with their parents or legal guardians, not the library staff. It is also the responsibility of the parent or guardian to see that any lost/damaged item and/or replacement fees, incurred by their children are paid. 

3. Material Selections

Selection of Material – The Library acquires materials in many subjects and formats, which are intended to meet the diverse cultural, educational, and recreational needs and preferences of its users. Selection criteria and guidelines apply to all material. Each item is evaluated objectively, taking into consideration selection criteria set forth herein, including but not limited to: content, educational, informational, creative, literary, technical quality, and merit. Although the Library attempts to provide materials on many subjects, no attempt is made to match the collection to a particular curriculum.

The Library Board delegates the oversight and management of the collection, within the guidelines of this policy, to the Library Director and delegated staff.  Responsibility for the selection, maintenance, replacement and weeding of materials rests with the Library Director.  Consortium-level collections may be governed by an additional set of collection criteria. 

General Selection Criteria:

 

• Relevance to interests and needs of the CT library community

• Accuracy and effectiveness of information

• Anticipated potential for long-term public use

• Extent of publicity, critical reviews and current or anticipated demand

• Current or historical significance of the author or subject

• Reputation or authority of the author or publisher, with preference generally given to titles vetted in the editing and publishing industry, and local authors

• Relation to existing collection and other materials on the subject

• Timeliness and/or popularity of a subject, title, or author

• Professional reviews from reputable journals and sources

• Award-winning or award-nominated material

• Patron requests 

• Value of resource in relation to price, availability, and materials budget

• Technical characteristics, e.g., binding, size, quality of paper and typography

• Space constraints

 

Other criteria which will be taken into consideration include user demand, supplemental use to curriculum needs of students, to provide a balance between opposing points of view, and to maintain a collection which is current.

Diversity and Inclusion - We are dedicated to promoting diversity and inclusion through our material selections. We believe in providing a wide range of materials that reflect the diverse backgrounds, perspectives, and experiences of the population. Our selection process emphasizes inclusivity, seeking out materials that challenge stereotypes, expand understanding, and represent a variety of voices. We actively engage with our patrons to ensure their needs and interests are met, while fostering an environment that values and respects every individual. Through our commitment to diversity, we aim to create an inclusive library that celebrates the richness of human differences and encourages exploration and dialogue from multiple perspectives.

Patron Requests - Patrons are encouraged to submit suggestions for possible addition to the library collection. The Library will consider all requests from patrons using the same selection criteria used for all materials.

Gifts The Library welcomes gifts of books and other materials for the collection and applies to them the same standard of selection that governs purchases. Gifted materials are accepted with the understanding that those that meet the Library’s selection criteria may be retained, and those that do not may be sold or rehomed, at the Library’s discretion.


4. Weeding and Withdrawal of Materials

Weeding & Withdrawal of Material — To maintain a collection that is current and in good physical condition, it is necessary to weed the collection at regular intervals. This will be carried out by the Library Director.

Withdrawal from the collection is based on the following criteria:

• Items are worn, stained, or damaged beyond repair

• Items are out of date or contain inaccurate data

• New, more current, or more comprehensive resources are available

• Duplication

• Low circulation

 Items suffering from water/mold damage or other conditions that make their retention hazardous are disposed of promptly and appropriately. 

The disposal of the weeded or withdrawn materials will be at the discretion of the Library Director. Items withdrawn because of loss or damage will not necessarily be replaced.

5. Reconsideration and Classification of Materials

Reconsideration - Any patron may request to have selected material reconsidered. All requests will be considered on a case-by-case basis. Library materials will not be marked or identified to show approval or disapproval of the contents, and no catalogued books or items will be removed from the open shelves, except for the sole purpose of protecting it from theft or damage. It must be stressed, the material will remain available while the procedures for reconsideration of material are followed as below:

1.  Having read the material in question in its entirety, the patron will verbally explain their objection to the material to the Library Director

2. The Library Director will provide a copy of the selection policy to the patron initiating a reconsideration of material and explain why that material was chosen.

3.  If the material is still challenged, a Request for Reconsideration Form (Form) will be given to the patron to fill out (included as Appendix E). The form must be filled out in its entirety and signed by the patron.

4. The Library Director will review the form and reply to the patron in writing.

5. If further reconsideration is requested by the patron, the Form and supporting documentation will be forwarded to the Library Board of Directors.

6. The Library Board of Directors will review the material in question, the Form, and the supporting documents, and respond in writing to the patron when the review is completed.

Classification - Books and other materials are initially placed in areas of the collection based on the publisher and author’s intended audience and review source recommendations. Occasionally, materials are subsequently reevaluated for placement updates based on their respective age-appropriateness. Materials will be organized and maintained according to subject, format, type, user level or other category to achieve their most effective utilization by the public and by library staff.

6.     Exhibits / Appendices / Forms

Appendix A – Library Use Policy

Appendix B – The Library Bill of Rights

Appendix C – Freedom to Read Statement

Appendix D – Freedom to View Statement

Appendix E – Patron Request for Reconsideration Form


APPENDIX A – Library Usage Policy

Any Sprague resident may obtain a library card with proof of address, such as a driver’s license, or utility bill and photo identification.

Card holders are responsible for the damage, or loss of all borrowed materials. The library reserves the right to charge a $1.00 fee for a replacement library card.

Responsibility of Parents

The responsibility for library materials chosen by a child and permission to use the computers is with the parents or guardians of the child and not with the library staff. It is also the responsibility of the parent or guardian to see that any replacement fees incurred by the child for lost or damaged items are paid. A parent or legal guardian must sign permission for children under the age of 16 to receive a library card. To do so, a parent or legal guardian must come into the library (during library hours) with proper identification. Children who have permission to use the library computers without a parent present, must use their library-issued card at all times.

Loan Procedures

All audiobook and printed materials (except for reference, special collections, and “New”) will be loaned for a period of three (3) weeks. Renewals are typically limited to two (2) times for most materials (providing the item is not needed to fulfill another patron’s hold/reserve), or at the discretion of the Library Director. This applies to both the Children’s, YA/Teen and Adult sections. This will ensure that materials will be available for circulation to all patrons. DVDs and “New” materials will be loaned for two (2) weeks. Renewals are typically limited to (1) renewal, (providing the item is not needed to fulfill another patron’s hold/reserve), or at the discretion of the Library Director.

The suggested number of total items that a patron may check out on his/her own card at one time is ten (10) from the Adult and ten (10) from the Children’s and/or Young Adults’ library. This limit may be increased at the discretion of the Library Director.

Lost Materials

Materials will be noted as lost if overdue more than 30 days and patrons are responsible for the full replacement cost of the item. If the patron cannot locate or find a suitable replacement on their own, the library will purchase the replacement at the patron's cost. Patrons who repeatedly lose or return damaged items that are not replaced within the specified time, risk having their lending privileges reduced or rebuked, at the Library Director's discretion.

Children Supervision Policy

Sprague Public Library joyfully welcomes all its library patrons. We are committed to providing a safe and respectful environment for all our library patrons and the library staff. To maintain this environment, we kindly request that children be accompanied by an adult or guardian during library hours and while attending library programs. Sprague Public Library and its staff shall not be responsible for children who are left unattended during library hours or library programs.* Thank you for your cooperation and continued support of the Sprague Public Library.

*Please refer to Connecticut General Statute Section 53-21a that follows

2011 Connecticut Code

Title 53 Crimes

Chapter 939 Offenses Against the Person

Sec. 53-21a. Leaving child unsupervised in place of public accommodation or motor vehicle.

Sec. 53-21a. Leaving child unsupervised in place of public accommodation or motor vehicle. (a) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class A misdemeanor.

 

(b) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation, which holds a permit issued under chapter 545 for the sale of alcoholic liquor for consumption on the premises, for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class D felony.

 

(c) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor vehicle between the hours of eight o'clock p.m. and six o'clock a.m. for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class C felony.

        

Computer Usage and Internet Safety Policy

In fulfilling our commitment to provide informational, educational, and cultural enrichment for the Sprague community and its visitors, the Sprague Public Library offers free computer and internet access to all Library patrons. The internet is a global and unregulated information network. As such, it allows patrons to access information and images beyond the scope of the Library’s selection criterion. The Library cannot control the information accessible through the Internet and is not responsible for its content. Sprague Public Library’s Internet Safety Policy is designed to promote access to the Internet while protecting children from exposure to inappropriate material, as well as the public from unlawful access to and use or disclosure of personal information, and unauthorized access to legally restricted areas.

Computer Usage

Library workstations are intended for the informational, recreational and educational use of Library patrons. The restriction of a child's access to internet-accessible computers is the responsibility of the parent or guardian. The computer workstations and Library network may not be used for illegal activities. Any activities intended to disrupt network services or equipment, change computer settings, or access restricted data are not allowed. The Library reserves the right to end any computer session at any time for any reason. The violation of these rules may result in either the temporary or permanent loss of computer privileges. Per page printing fees are collected by the Library in order to cover the cost of printer supplies and maintenance. The Library assumes no responsibility for loss of data, or for damages sustained by any patron connecting their own flash drives or electronic devices to a Library computer, or for any liability that may occur from patron use of a computer or the Library’s network.

Internet Filtering

In compliance with the Children’s Internet Protection Act (CIPA) [Pub. L. 106-554 and 47 USC 254(h)], the Library filters all its computers, and all access to the internet through its network, to protect against access to obscene visual depictions, child pornography, and/or other material harmful to minors, as required by law. The term "obscene" as defined in 18 USC Section 1460. The term "child pornography" as defined in 18 USC Section 2256. The term "harmful to minors" as defined in 47 USC Section 254 [G].

Filtering software is by its very nature imperfect, therefore, the Library has chosen to employ the minimum level of filtering that will allow for CIPA compliance. The filter may unintentionally block sites that have legitimate research value and fail to block objectionable content. Library patrons should be aware that internet filtering software installed for CIPA compliance should not substitute for individual judgment and/or parental involvement and oversight. Library staff is allowed to unblock individual websites for adults and minors.

Library staff may disable filtered internet access to persons 18 or older who request it for bona fide research or any other lawful purpose. Filters will not be disabled on the public computer in the children’s room.

Inappropriate Network Usage

Library staff will oversee use of the Library's online computer network and access to the Internet by all patrons in accordance with this policy. However, the Library is not and cannot be responsible for maintaining the privacy or confidentiality of personal or personally identifiable information provided by a user to a third party via the Internet. Unauthorized access to the Library’s computers, databases, network, hardware or software settings is prohibited. Specifically, as required by the Children’s Internet Protection Act, inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking’ and other unlawful activities; and (b) unauthorized disclosure, use and dissemination of personal identification information regarding minors. Damage to the Library's computer resources is also prohibited. Users must comply with applicable copyright laws and licensing agreements. Violation of these rules may result in the loss of Library privileges.

Education, Supervision and Monitoring

The Library affirms and acknowledges the rights and responsibilities of parents and caregivers to monitor and determine their children’s access to Library materials and resources, including those available through the Internet. For this reason, parents or caregivers may request that their child (defined as individuals under 18 years of age by Connecticut State Statute) be restricted from using Library computers at any time. Ultimately, parents or caregivers are responsible for the internet information selected and/or accessed by their children. To assist parents, the Library has available on-line and in print the pamphlet, Net Cetera: Chatting with Kids About Being Online which is available through the Federal Trade Commission website (https://www.ftc.gov/kidsonline). Parents are encouraged to review this information with their children.

Public Access

Users are cautioned that, because security in an electronic environment such as the Internet cannot be guaranteed, all transactions, files and communications are vulnerable to unauthorized access and use and, therefore, should be considered public.

Internet access in the Library is available on computers that are located in open public areas and are subject to supervision. Staff is available to assist patrons who need help finding information on the Internet. The Library reserves the right to engage in monitoring activities, both electronic and non-electronic, at its sole discretion and without further notice unless otherwise restricted by law. Such practices may include, but are not limited to, those for the purpose of monitoring the nature and quality of our services, and the security and the conduct of people on our premises.

Disclaimer: The Sprague Public Library makes no warranty, expressed or implied, for the timeliness, accuracy or usefulness for particular purpose of information accessed via the Internet.

 

Closing Policy

For the safety of our staff and patrons, the library may be closed during inclement weather. The decision to close will be made by the town First Selectman and Library Director and will be posted on our website and/or Facebook page whenever possible. When in doubt, patrons should contact the library by phone for the latest closings and delays (860-822-3012).

 APPENDIX B - Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.

VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.

 

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019.

Inclusion of “age” reaffirmed January 23, 1996.

APPENDIX C – Freedom to Read Statement

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.


This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

A Joint Statement by:American Library Association
Association of American Publishers

APPENDIX D – Freedom to View Statement

The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore, these principles are affirmed:

This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 198



APPENDIX E (see website under Home>Library Policies for printable form

REQUEST FOR RECONSIDERATION FORM

Please answer all questions, attaching additional pages, as needed.

Name:_______________________________________________________________________

Address:_____________________________________________________________________

Phone:  ________________________________________________

Email:  ________________________________________________

Library card #:  __________________________________________

Resource on which you are commenting:  

Title:  _________________________________________________

Author/Publisher:  _______________________________________

Format (Book, DVD, etc.): __________________             Publication year:  ___________

1.)    Have you reviewed the Sprague Public Library Collection Development Policy ? YES / NO 

2.)    Have you read, listened, or watched the material in its entirety? YES / NO 

3.)    What are your concerns about this material? Please cite specific examples of ideas that prompted your submission.__________________________________________________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

4.)    What would you like the Library to do with this item?_______________________

____________________________________________________________________


Signature:____________________________________  Date:______________________

 

Please return the completed form to the Library Director, Sprague Public Library, 76 Main Street, Baltic, CT 06330

Approved by the Sprague Public Library Board of Trustees on 10/10/23

SPL Collection Development Policy.pdf
Request for Reconsideration Form.pdf

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