CO-OPERATIVE hOUSING SOCIETY (CHS) MANAGEMENT SERVICES

SHREENATH CORPORATION is associated with Alliance CHS Management Services giving services to Co-operative housing societies in Mumbai, Thane, Navi Mumbai & Palghar region. A venture initiated by a group of like-minded, passionate, spirited entrepreneurs with sole aim of providing the best service in the housing society segment.

As you are well aware that since last few years, there is a blooming increase in housing societies and premises in Mumbai, Navi Mumbai and Thane.The State Government from time to time implements various rules and regulations, amendments laid down by various Acts, Rules and Bye Laws of Societies. Compliance to such Rules and regulations are mandatory, however with most of residents leaving in such housing societies being of working class or self- employed, they hardly get time to manage affairs of societies.

Apart from that, there are many operational issues in managing such societies, like day to day affairs, member management, tenant management, vendor management, facility, security, repairs work like civil, plumbing, electrical etc., raising of maintenance bills, collection of payments, generating receipts, day to day accounting, taxation of society, banking, and so on.

To ensure that such problems are tackled efficiently and for smooth functioning of day to day affairs of Societies, Alliance CHS Management Services has come up with a one point solution to offer all the above mentioned services under one roof.

Why Alliance CHS Management Services?

·Alliance CHS Management Services would be a one-point solution of all the needs and requirements of a Society, be it Housing, Condominium or Premises.

· Providing of On Site Manager.

· Facility of Web Portal and App user login to every Member.

· Admin access to Committee Members.

· Real Time Accounting with various Reports / Ledgers.

· Providing legal assistance by professional experts as and when required by Societies.

· Consultation on recovery proceedings u/s 101 of MCS Act.

· Guidance on adoption / amendments of bye laws.

· Compliance of various mandatory requirements as per Society Bye Laws , Rules and Acts.

· Providing and assisting of efficient and competent vendors such as Plumber, Electrician, Carpenter, Mason, Vendors etc.

· Ensuring smooth availability of Society related resources and materials at affordable and competent rates.

Scope Of Work - On Site Manager/Admin:

· Supervising the agencies like Security, Housing Keeping, Gardner staff etc. appointed by the Society.

· Maintenance of the attendance Register, allotment of work to various staff mentioned above, ensuring that the staff carry out their duties to the satisfaction of the Society Management and further, to the satisfaction of the society as a whole.

· Keeping a checklist for the work done by the various staff, in particular the cleaning staff (House Keeping) and the security.

· Functioning of lifts, electrical points, pumps, generator, swimming pool, gym equipment’s etc.

· Attending to Members grievances and ensuring that they are resolved in time frame with no escalations to Committee Members.

· Keeping the Managing Committee of various Statutory requirements to be met and ensuring proper and timely updation of Statutory Registers.

· Maintaining Inward and Outward Registers, ensuring that correspondences are attended and brought to notice of Committee Members.

· Ensuring proper filing of Society documents and Members respective files with proper tags.

· Ensuring timely payments of statutory bills like Municipal taxes, Water Charges, Electricity.

· Liaison work with Office of Registrar, Municipal Offices, Electrical Service providers etc.

· Preparation of vouchers, receipts, bank pay in slips.

· Maintenance of petty cash book, maintenance of collection register, maintenance of Investment Register, managing investments (Fixed Deposits), renewal of investments on maturity etc.

Web Portal / App - Accounting / Billing / Taxation

· Issuing of Maintenance Bills, Online Payments.

· Receipt generation on demand.

· Member ledger, Member dues reports.

· Vendor ledger.

· Real time Accounting.

· Tracking of Fixed deposits.

· Trial Balance, Balance Sheet.

· Income & Expenditure.

· Monthly Income and Expenditure Reports.

· Day to day voucher preparation.

· Cash / Bank Journal entries.

· Bank Reconciliation Report.

· Sinking Fund / Repairs Fund Reports.

· Fixed Asset Reports.

· FD Details , FD Interest,

· Timely payments of TDS / GST.

· Timely filing of TDS / GST Returns.

· TDS / GST Reports.

· Annual Returns Filing.

· Building Insurance.

Web Portal / App - Compliance

· Maintaining Online records to be accessed from anywhere and anytime.

· Separate logins and access to Committee Members and Members.

· Operational login to Society Manager for day to day operations.

· Member/Tenant List with details.

· Parking Report.

· Create, circulate and upload Notices / Minutes of MCM, SGBM and AGM.

· Maintain Minutes Register / ‘I’ , ‘J’ Register.

· Maintain Nomination Register, Transfer Register, Share Register.

· Maintain Lein/Mortgage Register, Property / Asset Register.

· Vendors / Employees list with their contact details.

· Emergency Contact details – Electricity / Lifts / Semi and Govt. Authorities.

· Creating and Issuing NOC’s.

· Creating Events and Booking of Facilities.

· Complaint lodging and tracking.

· Upload of Society related scanned documents.

· Upload of Flat / Unit wise scanned documents.