BUY-IN PARTIES

Q. What is an Auction Buy-in Party? A Buy-In Party is an event you host for SFA as part of the auction fundraiser. People sign up at the auction by buying a slot to attend your party. The cost to participate varies based on the party. 100% of the funds raised go to the auction.

Q. What kind of party can I host? Anything you, your friends, or your family likes to do! See the “Buy-in Party Examples”.

Q. Who pays for the Buy-in Party? The party host (you). Your efforts to organize and host the party are your donation to SFA. Consider co-hosting a party with one or more individuals to share labor and offset costs. Many Buy-in Parties can be done with very little expense.

Q. How many guests should attend my Buy-in Party? The number of guests depends on what you are going to do and how much space you have. Use this information to determine the maximum number of buy-in guest slots available for the party you are hosting.

Q. How much do I charge for each Buy-in Party guest slot? Consider what you are offering at the party and set the cost appropriately. 

Q. When do I throw my Buy-in Party? You can host parties all year long, even in the summer! They can be indoor, outdoor, at night, in the morning. However, once a date is set it cannot be changed. All events should be held within one year of the auction.

Q. Do the people coming to the party need to bring anything? Usually, everything is included. However, if there is anything you will not supply, we can include a "prerequisite" on the party. For example, if you plan a day of boating, you can say a life vest is a prerequisite (BYO life vest). If you are hosting a hiking trip, you can give guidance on what people should wear and bring.

Q. Is the Auction Buy-in Party tax-deductible? Yes, it is, up to the fullest extent allowed by the Internal Revenue Service and based on what you have contributed. For more advice, please consult a tax professional.

Q. Do I get service hours for hosting? Yes, all hosts will receive 15 service hours for the 2022-2023 school year

Example #1

Party Name/Title:  Class of ‘29 2nd Grade Backyard Movie, Pizza & S'mores Night

Description:  Come out for a fun outdoor movie night party with your classmates complete with pizza and s'mores!

Number of People that can Attend: 30 kids 

Date: Friday TBD

Time: 7pm-10pm

Location: TBD

Adults, Kids, or Family Experience?  Kids

Is your party for Boys or Girls or Both? Both

Any Restrictions? Grade Level? Other? Class of 2029 2nd Grade Students Only

Suggested per person price: $30

Example #2

Party Name/Title:  Dip, Duck, Dive, Dodge!

Description:  Dodgeball! Eight Teams Enter, One Team Leaves!! Buy-In Tournament for 8 teams of 10 players each, with food, a keg of beer, and a round-robin tournament of dodgeball.

Number of People that can Attend: 80

Date: Saturday, Date TBD

Time: 6pm

Location: TBD

Adults, Kids, or Family Experience?  Adults

Is your party for Boys or Girls or Both? Both

Any Restrictions? Grade Level? Other? none

Suggested per person price: $100

Example #3

Party Name/Title:  Dads Poker Night

Description:  Join us for the annual "Dad's Only" no-limit hold'em event where your initial buy-in will give you a seat at the table, enough drinks to keep you satisfied, and if you make the final round table, a solid five or more hours of uninterrupted guy time.  

Number of People that can Attend: 40

Date: Saturday, Date TBD

Time: 6pm

Location: TBD

Adults, Kids, or Family Experience?  Adults

Is your party for Boys or Girls or Both? Both

Any Restrictions? Grade Level? Other? none

Suggested per person price: $100

Example #4

Party Name/Title:  Gingerbread House decorating party

Description:  A sweet tradition of the Christmas holiday season,  Enjoy the fun of decorating your very own gingerbread house!  Join us for house decorating, holiday snacks, fun and games. 

Number of People that can Attend: 12

Date: December 2023

Time: 3-5pm

Location: TBD

Adults, Kids, or Family Experience?  Kids

Is your party for Boys or Girls or Both? Both

Any Restrictions? Grade Level? Other? none

Suggested per person price: $40

End of year class party host: Do you usually host a year end class party or always thought about hosting? Why not make it a buy-in party during this year's auction!  They’re a great opportunity for SFA families to socialize, celebrate the end of a wonderful school year and help make the auction more successful!

Ground rules:

• Pick a date and time in advance and determine a cost per person. 

• Parents will sign up during the auction: First-come, first serve for a flat price. Most parties range from $10-50 per person, depending on the activity.You as the host are responsible for all party costs so that 100 percent of the money raised goes to the school. Try and set a price that will be reasonable for families.

• Ideally, set your party to take place between the week before school ends and the week after school ends.  It’s harder to commit to a summertime party if you’re not sure about your summer plans.

• By hosting a year end class party you will receive 15 service hours for 2022-2023 school year.

Deadlines: Please contact sfafalconsauction@gmail.com with your party idea, costs, and party details. Buy-in party information due by February 1, 2023.