Embedded Files
Creating your own Google Docs
Creating your own Google Docs
In this module, you will learn about Google Docs: creating Google Docs, sharing Docs, inserting tables, merge and unmerge &, etc. Learners will have an opportunity to practice Google Docs: creating text columns, rows, tables, & add color. It creates a single place for students to access documents from anywhere.
Create Google Docs
Create Google Docs
Google Drive gives you access to a suite of tools that allows you to create and edit a variety of files, including documents, spreadsheets, and presentations. Let’s see how to create Google Docs using the illustration below.
Select New
Select New
Select Google Docs
Select Google Docs
The steps of creating a Google Doc can be describes as follows
From Google Drive, locate and select the New button, then choose the type of file you want to create. In our example, we'll select Google Docs to create a new document.
Your new file will appear in a new tab on your browser. Locate and select Untitled document in the upper-left corner
The Rename dialog box will appear. Type a name for your file, then click OK.
Your file will be renamed..
Practice Exercise
Practice Exercise
Create a Google Doc and title it with your name.
Sharing a Google Doc
Sharing a Google Doc
One of the best features of Google Docs is the ability to share documents with others. You can let them just view the document, or you can give them the ability to edit it as well. There are several ways to share a document, but we will look at the two most common: sharing as a link, and sharing with specific people.
Share a file with a limited group of people
Share a file with a limited group of people
1. Locate and select the file you want to share, then click the Share button
2. A dialog box will appear. In the People box, type the email addresses of the people you'd like to share the file with. If you want, you can add a message that will be emailed to the people you share the file with.
3. Click Send. Your file will be shared.
Note
Note
For more control over your files, you can click the drop-down arrow to decide whether people can edit, comment on, or simply view the file.
Files shared with you
Files shared with you
People can also choose to share files with you. These files will appear in your Shared with Me folder. However, if you'd prefer to access a file from your Google Drive without switching to this view, you can move it. To do this, navigate to your Shared with Me folder, hover the mouse over the desired file, then select Add to My Drive.
Practice Exercise
Practice Exercise
Share a file and write an email to your friend. Don’t forget to send him warm greetings.
Assignment
Assignment
Create a template and share it with one of your classmates.
Sharing with a link
Sharing with a link
You can easily share a file with a larger group of people by providing a link to any file in your Google Drive.
To Share Links
Locate and select the file you want to share, then click the Share button.
A dialog box will appear. Click Get shareable link.
A link to the file will be copied to your web clipboard. You can then paste the link in an email message or on the Web to share the file. When you're finished, click Done.
Note
Note
Whenever you share a file in a Google Drive format, you'll have the option to allow your co-editors to change and edit the file.
Practice Exercise
Practice Exercise
Share a link to your friend and write to him/her an email wishing your best regard to his/her family.
Check Spelling and Grammar in a Document
Check Spelling and Grammar in a Document
By default, Google Docs will automatically check for misspelled words and make suggested spellings. Words with spelling suggestions are underlined in red.
To use suggested spelling:
To use suggested spelling:
Right-click an underlined word. A drop-down menu with suggested spellings for the misspelled word will appear. Select the correct spelling from the list.
The correct spelling will appear in place of the misspelled word in the document.
NOTE
NOTE
If you have spelling and grammar suggestions turned on, misspelled words are underlined in red, and grammar suggestions are underlined in blue.
To quickly accept or ignore the corrections:
To quickly accept or ignore the corrections:
Right-click the red or blue underline.
To accept the suggestion, click the edited word.
To ignore the suggestion, click Ignore.
To report an incorrect suggestion, click Feedback on suggestion.
Add a word to your spelling suggestions dictionary
Add a word to your spelling suggestions dictionary
You can add words to the dictionary so Docs doesn't identify them as misspelled.
Open a document in Google Docs.
In the top left, click Spell Check . A box will open in the top right corner.
To add a word that appears in the spell checker to the dictionary, click Add to dictionary.
Remove a word from your dictionary
Remove a word from your dictionary
You can remove a word from your dictionary.
Open the document in Google Docs.
Right-click the word.
Select Remove from personal dictionary.
Practice Exercise
Practice Exercise
Run a spell check using the document link below to make sure all words are spelled correctly.
https://docs.google.com/document/d/10ug9130krEfIBIS-2iBk7SKzPDA_QDvaMRDl2L1ODps/edit?usp=sharing
Insert Pictures, Resize and Reposition
Insert Pictures, Resize and Reposition
Adding images to your document can make it more visually appealing. Google Docs uses Google Search to find and provide images for you to choose from, so it's likely you'll find one that matches your needs. If you have a picture of your own that you want to use, you can upload an image.
In this lesson, you'll learn how to upload, search for, and insert images. You'll also learn how to edit the size and position of an image.
To upload an image:
To upload an image:
1. Place the insertion point in the document where you want to insert the image.
2. Click Insert > Image > Upload from computer.
3. Select the image you'd like to use and then click Open
To search for an image:
To search for an image:
1. Place the insertion point in the document where you want to insert the image.
2. Click Insert > Image > Search the web.
3. A search pane will appear on the right side of the window. Type the desired search term, then press Enter
4. Review the search results. Select the desired image, then click Insert.
Note: Sometimes when you insert an image or a picture from a file, you may find that you will need to change the position of the image or resize it to make it look well placed in your document.
Practice Exercise
Practice Exercise
Insert another image by searching the word fireworks in the Search the web field. Choose a firework picture you like.
To edit the position of an image:
To edit the position of an image:
1. Select the image you want to change the position of. The three positioning options appear below the image.
2. Select Wrap text. Hover the mouse over the image, and the cursor will change into directional arrows. Click and drag the image to the desired location.
3. Release the mouse, and the image will move to the selected position. The text wraps around the image.
To edit the size of an image:
To edit the size of an image:
1. Select the image you want to resize. Resizing handles appear around the image.
2. Click and drag one of the corner sizing handles. The image will change size while keeping the same proportions. If you want to stretch it horizontally or vertically, you can use the side sizing handles.
Practice Exercise
Practice Exercise
Drag the image to the right side of the document and resize the image to fit on the page next to the text.
Challenge
Challenge
1) Create a new Google Document.
2) Insert any image on the document and resize and reposition.
3) Share the Document to your friend.
4. When you share with your friend, write to him/her an email.
5. Explain why it would be helpful to use Google Docs.
Inserting and Modifying Tables
Inserting and Modifying Tables
A table is a grid of cells arranged into rows and columns. Tables can be customized and are useful for various tasks, like presenting text information and numerical data.
In this lesson, you'll learn how to create a blank table, modify an existing table, and edit table properties.
Insert Tables
Insert Tables
Click Insert > Table > choose how many rows and columns you want to add > table will be added to your document.
To add Additional Row :
To add Additional Row :
Right-click in a row adjacent to the location where you want to add a row > Insert row above or Insert row below from the menu that appears. The new row appears in the table.
To add an additional column:
To add an additional column:
Right-click in a column adjacent to the location where you want the new column to appear, then select Insert column left or Insert Column right from the menu that appears.
2. The new column appears in the table.
To delete a row or column:
To delete a row or column:
Right-click the mouse in the row or column you want to delete, then select Delete row or Delete column from the menu that appears.
Practice Exercise
Practice Exercise
Create a table and Insert a row at the bottom of the table, and type your name into the first column.
Practice Exercise
Practice Exercise
Add at least 5 columns on the table.
Practice Exercise
Practice Exercise
Delete one row and column from the table.
Move around and Select Cells within A Table
Move around and Select Cells within A Table
In Google Docs, you can make modifications to an existing table by adjusting the table properties like cell dimensions, alignment, border size, and color.
To modify cell dimensions:
To modify cell dimensions:
1. Hover over the border line you want to modify. The cursor will change into a double arrow.
2. Click and drag the border line. A blue guide line will appear to help you see the new length and width of the cell.
3. 3. Release the mouse at the desired location. The cell dimensions will change.
Note:
Note:
You can also enter exact cell dimensions using the Table Properties dialog box. Right-click the cell you want to modify, then select Table properties from the menu that appears.
To modify horizontal cell alignment:
To modify horizontal cell alignment:
Select the cell or cells you want to align.
2. Click the desired alignment button from the four options in the shortcut toolbar.
3. The text will realign.
To modify vertical cell alignment:
To modify vertical cell alignment:
1. Select the cell or cells you want to align.
2. Right-click and select Table properties from the menu that appears.
3. The Table Properties dialog box appears. Click the Cell vertical alignment box.
4. Select the desired alignment.
5. Click OK. The text will realign.
To modify border size:
To modify border size:
Right-click anywhere in the table. Select Table properties from the menu that appears.
2. The Table Properties dialog box will appear. Click the Table border size drop-down arrow, then select the desired size.
3. Click OK. The new border size will appear in the document.
To change cell background color:
To change cell background color:
1. Select the cell or cells you want to modify.
2. Right-click and select Table properties from the menu that appears.
3. The Table Properties dialog box will appear. Click the Cell background color drop-down arrow, then select the desired color.
4. Click OK. The new color will be applied to the cells.
Practice Exercise
Practice Exercise
Create a table and type in the header Tuesday, Wednesday, Thursday, Friday, and Saturday, and change the background color to light blue.
Practice Exercise
Practice Exercise
Insert a row at the bottom of the table, and type your name into the first column.
Practice Exercise
Practice Exercise
Delete the column with the Monday header.
Practice Exercise
Practice Exercise
Make the first row's height larger.
Merge and Unmerge Cells
Merge and Unmerge Cells
Merging table cells combine adjacent cells into a single cell. Unmerging cells that were previously merged retains all the data in the new top-left cell. Watch the following video and practice merge and unmerge in a table.
Assignment
Assignment
Based on the video above, insert a table in Google Docs, add 5 columns and rows, and merge and unmerge the first two columns. Don’t forget to delete one of the columns in the right.
References
References
https://docs.google.com/document/d/1PjO5dM4KQLWBFU2IzBE5gINwFU13ub9uvVRywk2Hx_s/edit?hl=en_US#
https://www.youtube.com/watch?v=MgurIZoepPU
https://www.insider.com/how-to-create-a-google-doc
https://edu.gcfglobal.org/en/googledocuments/using-google-docs-offline/1/
https://www.google.com/intl/en-GB/docs/about/
https://edu.google.com/products/gsuite-for-education/?modal_active=none
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