Privacy Policy for Salvia-DK

Last updated: October 15, 2025

This Privacy Policy explains how Salvia-DK (“we”, “us”, or “our”) collects, uses, and protects your personal information when you use the mobile application Salvia-DK (“the App”).

Salvia-DK is a lifestyle and self-monitoring application designed to help users reflect on their daily well-being, emotions, and habits.
The App is not a medical device and is not intended for diagnosis, treatment, or the direct conduct of research involving human subjects.
However, it may be used as a support or data-collection tool within separately approved research projects, in accordance with applicable laws and ethical standards.

By using the App, you agree to the collection and use of information as described in this Privacy Policy.
This Privacy Policy has been created with the help of the Free Privacy Policy Generator and adapted for Salvia-DK.

Data Controller and Contact

The data controller for the App is the Salvia-DK Project Team.
Contact e-mail: salvia.dk.app@gmail.com

Interpretation and Definitions

Interpretation

Words whose initial letters are capitalized have meanings defined under the following conditions.
The following definitions shall have the same meaning regardless of whether they appear in singular or plural.

Definitions

• Account – a unique account created for You to access our Service or parts of it.

• Application – the mobile software Salvia-DK.

• Project Team – (“we”, “us”, “our”) the Salvia-DK Project Team, responsible for the development and data management of the App.

• Country – Italy.

• Device – any device that can access the Service (computer, smartphone, tablet).

• Personal Data – information relating to an identified or identifiable individual.

• Service – the Application.

• Service Provider – any natural or legal person who processes data on behalf of the Project Team.

• Usage Data – data collected automatically, generated by the use of the Service or from its infrastructure (e.g. session duration or diagnostic logs).

• You – the individual accessing or using the Service, or the organization on whose behalf they act.

Legal Basis (EU GDPR)

We process Personal Data based on your consent (Article 6(1)(a) GDPR) to provide the App’s functionalities.
Where data are used to maintain security or prevent misuse, we rely on legitimate interests (Article 6(1)(f)), ensuring such interests are not overridden by your rights and freedoms.
You may withdraw consent at any time via in-app options or by contacting us.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, You may voluntarily provide information that can be associated with You, such as entries or responses within the Application.
This may include, for example, data on Your mood, motivation, physical activity, sleep, or environmental perception.
Such information is entered manually by the user and stored only to enable the App’s functionalities.
We do not require users to provide sensitive health information, identification documents, or contact details.
Personal Data collected through Salvia-DK remain under Your control and can be deleted at any time.

Usage Data

Usage Data are collected automatically when using the Service and may include: device type, operating-system version, app version, session duration, crash reports, and anonymous identifiers for security or analytics.
We do not track browsing history or unrelated online activity and do not use advertising identifiers.

Information Collected while Using the Application

With your prior permission, the App may access:

• Information regarding your location.

This is used to provide contextual features and improve customization.
Information may be stored only on your device or, when required for functionality, securely transmitted to servers operated by the Project Team and/or its Service Providers.
You can enable or disable access at any time through device settings.
No background or advertising use of location data occurs.

Use of Your Personal Data

The Project Team may use Personal Data for:

• Providing and maintaining the Service, including monitoring usage and improving stability;

• Managing technical support or user requests, when voluntarily submitted;

• Improving and personalizing the user experience and performing anonymized analyses for research or statistics;

• Ensuring data security and preventing misuse or technical issues;

• Other purposes such as data analysis, identifying usage trends, or evaluating and improving the App’s performance.

Sharing of Personal Data

Personal Data may be shared only:

• With Service Providers – to monitor and analyze use or assist maintenance;

• When required by law – to comply with legal obligations or valid requests by authorities;

• With Your consent – for any other explicitly authorized purpose.

We do not share data with advertisers or sell/rent Personal Data.

Retention of Your Personal Data

Personal Data are retained only as long as necessary for the purposes stated in this Policy.
Data entered manually by users are stored locally or, where applicable, on secure servers.
You can delete Your data at any time through in-app options or by contacting us.
Backups are automatically overwritten according to our retention schedule.

Transfer of Your Personal Data

Your information may be processed at the Project Team’s operating locations or other facilities involved in the processing.
This may entail transfers to computers located outside your region, where data-protection laws may differ.
Your consent to this Policy followed by your submission of information constitutes agreement to such transfer.
We take all reasonable steps to ensure data are treated securely and that no transfer occurs without adequate safeguards.

Delete Your Personal Data

You have the right to delete or request deletion of Personal Data collected about You.
Our Service allows deletion of certain data from within the App.
You may also contact us to request access, correction, or deletion.
Some information may need to be retained where required by law or necessary for security and troubleshooting.

Disclosure of Your Personal Data

Law Enforcement

Under certain circumstances, the Project Team may be required to disclose Personal Data if required by law or in response to valid requests by public authorities.

Other Legal Requirements

The Project Team may disclose Personal Data in good faith when necessary to:

• Comply with a legal obligation;

• Protect or defend the rights or property of the Project Team;

• Prevent or investigate wrongdoing related to the Service;

• Protect the personal safety of users or the public;

• Protect against legal liability.

Security of Your Personal Data

We have implemented appropriate technical and organizational measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. For example:

• Your personal data, when stored or transmitted, are protected through encryption and secure communication protocols (HTTPS).

• Access to any live or stored data is logged and restricted to members of the Salvia-DK Project Team who require it to provide or maintain the Service.

• Data are securely stored on servers protected by industry-standard security measures and regular vulnerability monitoring.

• Internal systems are protected by access control and authentication procedures.

We have established procedures to identify and respond to potential or actual data breaches.
If a breach occurs, affected users and relevant authorities will be notified where legally required.

Access to your data is restricted to authorized personnel and service providers operating under strict confidentiality and data-protection agreements.
All third parties are required to process information only on our instructions and to maintain adequate security.

Please note that no data transmission over the Internet can be guaranteed to be completely secure.
While we strive to protect your personal data, we cannot guarantee absolute security, and any information shared online is transmitted at your own risk.

For more information about our security measures, contact us at salvia.dk.app@gmail.com.

Your Rights (EU GDPR)

Subject to applicable law, you have the right to access, rectify, erase, restrict processing, object, data portability, and to withdraw consent at any time without affecting prior lawful processing.
To exercise these rights, contact salvia.dk.app@gmail.com.
We will respond within legal time limits.
You also have the right to lodge a complaint with your local Data Protection Authority.

Children’s Privacy

Our Service is not intended for individuals under the age of 14 (or the minimum digital-consent age applicable in your country).
We do not knowingly collect personally identifiable information from anyone under this age.
If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us.
If we become aware that we have collected Personal Data from minors without parental consent, we will delete such data promptly.

Links to Other Websites

Our Service may contain links to websites not operated by us.
If you click a third-party link, you will be directed to that site.
We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies, or practices of third-party sites.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
We will post any changes on this page and update the “Last updated” date above.
You are advised to review this Policy periodically for any changes.
Changes become effective when posted on this page.

Contact Us

If you have any questions about this Privacy Policy, you can contact us:
By email: salvia.dk.app@gmail.com