Link to article: 10 Tips For Better Business Writing 

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10 Tips For Better Business Writing

Writing in Short Sentences

Never use a long word where a short one will do. (No need to write "utilize" when "use" works just as well.) Be ruthless about self-editing; if you don't need a word, cut it. 

Avoiding Jargon

Regardless of how many times your managers ask you to "circle back" or "move the needle forward," take a stance against tired business jargon. These expressions may sound important and like the official language of a club you'd like to join, but you will express yourself more clearly if you say what you mean in plain language. 

Make Your Point and Move On

If your big idea isn't in the first paragraph, put it there. If you can't find it, rewrite it. Many readers scan for information that they need, so placing the important information or your big idea first makes it easier for readers to grab and move on.

Use Plain English

Be specific in your writing. Instead of mentioning "the current situation," explain exactly what it is, whether it's low company morale, or an SEC investigation. 

Remove Your Enthusiasm

When using exclamation in your writing, it's best not to overdo it. Always use a professional tone when signing off, such as "Thank you" or "Sincerely."

Use Active Voice

Whenever possible, use active instead of passive verbs. Active verbs help to energize your prose. Instead of writing, "The meeting was led by Tom," write: "Tom led the meeting." Use a straightforward sentence structure–subject, verb, object–that people can read quickly.

Don't be Afraid to Use "Me"

Choose pronouns wisely. "I often read versions of 'Send the memo to Bob and myself,'" says Fogarty. "For some reason people think that 'myself' sounds more important or formal." To avoid this mistake, Fogarty recommends thinking about how you would say the sentence if you removed mentions of other people. "Send the memo to me" sounds correct. If you add "Bob" to that clause, the "me" pronoun still works. 

Beware of Common Grammatical Mistakes*

Like subject-verb agreement, the number of the subject (whether it's singular or plural) determines the number of the verb. Use a singular verb form after nobody, someone, everybody, neither, everyone, each, and either. 

Know When to Use "That" and "Which"

• "That" introduces essential information in what's called a "restrictive clause." In a sentence such as "Computers are the only products that we sell." You can't remove the "that" clause without changing the meaning of the sentence. 

• "Which" introduces extra information in a "nonrestrictive clause." Here's an example: "I'm interested in speaking with you about our new product, which has the potential to increase sales." The second clause provides extra information, and it isn't essential to the first clause.

Using "Affect" and "Effect"

Affect is a verb meaning "to influence." "Effect" is a noun that means "result." The weather affects our ability to travel, and it had a terrible effect on my flight to New York.