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Officer Roles

Chapter Officers

Being an officer in SkillsUSA is an honor that carries specific responsibilities. SkillsUSA officers must be concerned about the organization’s purpose and its successful and efficient functioning. They must prepare themselves for these responsibilities by:

Study and practicing to become more skillful in their duties.
Developing a complete knowledge of SkillsUSA’s constitutions and bylaws.
Approaching issues objectively to make decisions for the good of all members.
Carrying out duties thoroughly, on time and to the best of their abilities.
Working cooperatively to make their leadership strong and effective and to ensure the chapter’s success.

Officers should remember that they were selected to lead their chapter for one year. In accepting their offices, they assume the responsibility of doing everything they can to make the chapter better and stronger.

President

Key to the whole SkillsUSA chapter.
Must be selected for good leadership qualities.
Must be able to work with people and encourage them to work for the chapter’s benefit.
Knows what work has to be done and when to delegate it.
Must be impartial judge of the abilities of others and determine where they can make the best contributions.
Keeps informed of the members’ progress and sees that the chapter is moving forward.
Presides over the meetings, making sure they begin on time and follow the order of business as set forth on the agenda.
Never interjects personal opinions or dominates the meeting.
Has a complete understanding of the matters being discussed and the possible effect of his or her recommendations.
Conducts meetings following correct parliamentary procedure and allows ample but not excessive time for discussion.
Brings issues to a satisfactory conclusion when sensing a discussion is dragging or being monopolized.

Vice-President

As first assistant to the president, should prepare for the office as carefully as the president.
Presides as meetings and other functions in the absence of the president.
Must be well informed of the issues and skilled in handling the chapter’s business.
Must be prepared to assume the office of president when necessary.
Carries specific responsibilities for program planning, often with help from a program committee, to determine the program topics, secure speakers and arrange for necessary facilities.
With the parliamentarian, is responsible for the arrangement of the meeting room as described in the handbook.
Assists the president by meeting with committees and assuring that all activities are in keeping with general SkillsUSA chapter practices.
Is responsible for a year-end report on the chapter’s accomplishments.

Secretary

Keeps all chapter records for a continuous reference to all that has happened.
With the president, sets a tentative agenda of each meeting several days in advance.
Advises the president during the meeting about the agenda.
Keep the minutes of each meeting in a permanent book having an alphabetical membership roll and the final copy of the chapter’s calendar of activities.
Includes in the minutes the name of the chapter; the kind or purpose of meeting; the date, time and place; the name of the presiding officer; the number present; approval of previous minutes; a treasurer’s report; reports and actions taken, in order, motions carried or lost; adjournment; and the signature of the presiding officer.
Counts votes, unless someone else is appointed.
Asks questions if unsure about the wording of a motion or its outcome.
At each meeting, reads the minutes of the previous meeting which, when approved, are the official record of the chapter business.
Keeps the SkillsUSA constitutions and bylaws at each meeting to be used as a reference.
Maintains a complete list of members as well as committees their members and chairpersons.
Chairs the membership committee and calls meetings to order in the absence of the president and vice president.
Takes care of chapter correspondence and reads all communications directed to the chapter.
Strives to develop skills including listening, interpreting issues, taking concise notes and reporting accurately.
Develops good speaking skills so the minutes can be heard and understood.

Treasurer

Keeps the record of chapter funds.
Bills for annual dues.
Sends out membership records.
Assists in developing the annual budget.
Pays all approved bills upon receipt (or, depending on school policy, may only monitor payment)
Records approved expenditures immediately.
Maintains accurate records of income and expenses.
Prepares financial statements including an annual financial statement, audited by a committee appointed by the president, submitted to the committee at the end of fiscal year.
At the beginning of the year, has an official treasurer’s book, the complete records of the outgoing treasurer.
Has a bank book, deposit slips and a business account check-book, which lasts longer than a personal checkbook (when allowed by school policy)
Makes a complete inventory of chapter equipment, books and other materials with the assistance of the chapter advisor.
Knows all the regulations about handling the chapter’s finances as determined by the constitutions or bylaws and school policy.
Masters a basic knowledge of accounting.
Maintains records accurately.
Keeps deposit slips as well as itemized record of deposits.
Issues and maintains records of receipts.
Collects, records and deposits funds promptly.
Keeps ledgers in cooperation with school authorities (in schools where all funds must be administered by a school treasurer or comptroller).

Reporter

Gets news about the chapter before the public.
Is able to write, or willing to learn to write, news stories on chapter activities.
Does not miss an opportunity to contact the school and local news media.
After getting the details about a meeting or program, prepares news releases and distributes them to newspapers, radio and television stations, and appropriate school of SkillsUSA Web sites.
Includes the “who, what, when, where, why and how: - the name of the SkillsUSA chapter and the main people involved; a description of the activity and how it affects the community; and the place, date and time.
Gets acquainted with local news editors and finds out what they want: fully written stories or just the facts, photos or ample notice to send a professional photographer to events.
Avoids playing favorites with competing newspapers and media stations.
Uses school and community bulletin boards to get the news out.
May chair the chapter’s information or public relations committees.
May collect publicity to display at state and national meetings.

Parliamentarian

Is the chapter authority and consultant to the president on procedural matters.
Has a working knowledge of parliamentary law and gives opinions based on it, not on personal feelings.
Must be able to gain the confidence of others, since he or she may be called on to settle controversial issues.
Calls attention to any errors in procedure, but has no authority to enforce ideas or rulings.

Historian

Maintains the archives of pictures, videos and other information regarding SkillsUSA
Takes pictures and videos of SkillsUSA events
Assists reporter with Advertisements and Promotional Material

Ambassador

To Be liaison to the SkillsUSA membership
Oversees Community Service Activities

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