The administration is the engine of the Institution in the attainment of its vision, mission, goals and objectives. It is concerned with the general affairs of the Institution and its organizational performance. Thus, the administration adopts institutional processes and ensures that said process are satisfactorily implemented.
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PARAMETERS WITH EVIDENCE
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S.1. The institution has an organizational structure approved by the Board of Regents/Trustees (BOR/BOT).
S.2. Every office/unit in the organizational structure has functions approved by BOR/BOT.
ORGANIZATION
I.1. The institution is subdivided into administrative units in accordance with the organizational structure.
I.2. The functions, duties and responsibilities of the administrative personnel/staff in each unit/ophis are identified and carried out.
I.3. The Board of Regents/Trustees is supported with the growth and development of the institution.
I.4. The Academic and Administrative Councils exercise their powers and perform their functions.
I.5. The flow of communication among and within units/departments is observed.
ORGANIZATION
O.1. The institution has a well-designed and functional organizational structure.
ORGANIZATION
S.1. The Dean/Academic Unit Head processes that required educational qualification and experience and other prescribed requirements needed to administer the College/Academic Unit as follows.
S.1.1. Ph. D in education/related field
S.1.2. Certificate of Registration/Professional License (LET)
S.1.3. Other requirements as prescribed by the Board.
S.2. The Department Chair/s, or their equivalent, has appropriate/relevant educational qualification and experience.
S.2.1. At least a doctoral degree holder in education and/or related field
S.2.2. a holder of valid certificate of registration and professional teacher’s license.
ACADEMIC ADMINISTRATION
I.1. The Dean is assisted by Department Chair/s (or their equivalent) with appropriate/relevant educational qualification and experience.
I.2. The Dean implement supervisory program.
I.3. The Dean participates in direct treatment and promotion of the faculty and support staff.
I.4. the Dean, the faculty and the administration work together for the improvement of the Undergraduate Teacher Education (BEEd) particularly in:
I.4.1. setting standards and targets
I.4.2. planning of programs and other related activities
I.4.3. implementing, monitoring and evaluation of plans, programs and other related activities
I.4.4. establishing linkages, partnerships and networking activities
I.4.5. providing opportunities for professional growth and development of the faculty and staff
I.4.6. preparing policies and guidelines on the internal administration an operation of the College/Academic unit
I.4.7. preparing guidelines on the proper use and maintenance of facilities, equipment, supplies and materials, etc.
I.5. Definite criteria and procedures in the selection and promotion of the most qualified faculty and staff are observed.
I.6. The Dean, faculty, staff, and students pursue collaborative activities in generating resources and income and in implementing cost effective measures.
I.7. The Dean implements policies and procedures in the internal administration and operations of the College/Academic Unit.
ACADEMIC ADMINISTRATION
O.1. The College/Academic Unit is efficiently and effectively managed.
ACADEMIC ADMINISTRATION
S.1. The institution has an approved and printed Student Handbook/Manual containing policies and guidelines on the following aspects of student life:
S.1.1. admission and retention policies
S.1.2. registration requirements
S.1.3. school fees
S.1.4. academic load
S.1.5. transfers
S.1.6. residence, coursework, scholastic and graduation requirements
S.1.7. examinations and grading system
S.1.8. scholarships/ grants/assistantships
S.1.9. shifting and adding/dropping of course/s/subject/s
S.1.10. code of conduct and discipline
S.1.11. attendance
S.1.12. others (please specify)_____________.
STUDENT ADMINISTRATION
I.1. Students are provided opportunities to participate in the planning and implementation of activities concerning their welfare.
I.2. Concerned officials, faculty and staff act promptly on requests, needs and problems of the students.
I.3. The administration faculty, staff and students work harmoniously and maintain good relationship.
STUDENT ADMINISTRATION
O.1. The institution has an effective and functional Student Administration.
O.2. Policy implementation is efficient.
STUDENT ADMINISTRATION
S.1. the institution has an approved Financial Development Plan (FDP).
S.2. The approved budget is in consonance with FDP.
S.3. The institution has specific budgetary allotment for the following:
S.3.1. personnel services
S.3.2. maintenance and other operating expenses (MOOE)
S.3.3. capital outlay
S.3.4. special projects
FINANCIAL MANAGEMENT
I.1. The institution maintains a Financial Management Office managed by qualified and competent staff.
I.2. The financial management personnel are responsible for the efficient management of financial resources/funds of the institution.
I.3. The administrative officials, faculty, staff and student representatives participate in the budget preparation an in the procurement program of the institution.
I.4. The budget of the institution is fairly and objectively allocated.
I.5. The institution allocates funds for the following services and activities:
I.5.1. cultural development
I.5.2. athletic and sports development
I.5.3. medical and dental services
I.5.4. library
I.5.5. student body organization
I.5.6. guidance and counseling
I.5.7. improvement of laboratories/shops
I.5.8. repair and maintenance of facilities/equipment
I.5.9. purchase of new equipment, supplies and materials
I.5.10. replacement of an old unserviceable equipment
I.5.11. construction of new facilities, as needed
I.5.12. improvement/ expansion of physical plant
I.5.13. extension and community services
I.5.14. disaster and risk reduction
I.5.16. The budget allocated for specific expenditures indicated in item 1.5 is in consonance with existing policies and guidelines
FINANCIAL MANAGEMENT
O.1. The institution has a sound and effective financial management system.
FINANCIAL MANAGEMENT
S.1. The institution has an approved procurement management system in consonance with the Revised IRR of RA 9184 (Government Procurement Reform Act).
S.2. The institution has a system for the proper disposal of non-serviceable and condemned equipment, supplies and materials.
S.3. The office has a storeroom for keeping and securing all equipment, supplies and materials purchased.
SUPPLY MANAGEMENT
I.1. The institution maintains a Supply Management Office (SMO) managed by qualified staff with specific functions and responsibilities.
I.2. The Bids and Awards Committee (BAC) is responsible for the procurement and deliveries of needed equipment, supplies and materials in accordance with the approved Annual Procurement Plan (APP) and Project Procurement Management Plan (PPMP).
I.3. The BAC perform its tasks and responsibilities in accordance with recent procurement policies and official issuances.
I.4. The SMO office prepares, evaluates and submits the annual inventory of serviceable and non-serviceable facilities and equipment.
I.5. All approved requests for procurement are published in the Philippine Government Electronic Procurement System (PhilGEPS).
SUPPLY MANAGEMENT
O.1. The institution has an efficient and effective supply management system.
O.2. All procurement transactions are transparent.
SUPPLY MANAGEMENT
S.1. The institution has a system of records keeping.
S.2. The institution has policies and procedures to ensure the security confidentiality of records.
S.3. Policies and procedures on prompt release of records are in place.
RECORDS MANAGEMENT
I.1. The institution maintains Records Management Office (RMO) managed by a qualified records officer.
I.2. A record system is installed in offices where it allows easy access to information needed by concerned parties period
I.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date in systematically filed records of faculty and non-teaching personnel.
I.4. The following updated records are made available to concerned parties:
I.4.1. minutes of the Board of Regents/Trustees meetings
I.4.2. minutes of the faculty meetings, e.g. Minutes of the Academic Council meetings
I.4.3. faculty/non-teaching personnel individual files
I.4.4. faculty/non-teaching personnel performance evaluation results
I.4.5 other records such as:
I.4.5.1. student directory
I.4.5.2. alumni directory
I.4.5.3. permanent records of students
I.4.5.4 reports of the Director/Dean
I.4.5.5. annual reports
I.4.5.6. accomplishment/ progress reports
I.4.5.7. scholarship records
I.4.5.8. statistical data
I.4.5.9. financial records of students
I.4.5.10. inventory of property
I.4.5.11. proceedings of administrative investigation (if any).
I.4.5.12. others (please specify)____.
RECORDS MANAGEMENT
O.1. The institution has a commendable Records Management System.
RECORDS MANAGEMENT
S.1. the institution has an approved Strategic Development Plan (SDP) available in printed and/or electronic forms.
S.2. There is a system of monitoring the implementation of the SDP.
INSTITUTIONAL PLANNING AND MANAGEMENT
I.1. The institution’s Planning and Development Unit plans, monitors and evaluates planned activities and targets.
I.2. The planning process is a cooperative and participative endeavor of the administration, the faculty staff, and the students.
I.3. The SDP is implemented, monitored, evaluated, reviewed and updated regularly.
INSTITUTIONAL PLANNING AND MANAGEMENT
O.1. The SDP is congruent with VMGO, as well as with the local, regional and national development goals and agenda.
INSTITUTIONAL PLANNING AND MANAGEMENT
S.1. The institution has an approved performance evaluation system for the administrative personnel which includes the following items:
S.1.1. competence
S.1.2. quality of work
S.1.3. work ethic (punctuality, wise use of time, etc.)
S.1.4. creative ability and innovations
S.1.5. ability to handle internal and external pressures
S.1.6. interpersonal relations.
PERFORMANCE OF ADMINISTRATIVE STAFF
I.1. The institution regularly monitors and evaluates the performance of the administrative staff.
I.2. The result of performance evaluation of the administrative personnel are utilized:
I.2.1. to improve performance and delivery of services
I.2.2. for promotion.
PERFORMANCE OF ADMINISTRATIVE STAFF
O.1. The administrative personnel/staff have commendable performance.
PERFORMANCE OF ADMINISTRATIVE STAFF
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Administrative Manual
Annual Reports
Budget priorities as shown in the approved budget for the program and actual allocation for the past 2 years
Guidelines/Procedures in budget preparation
College policies on the confidentiality/security records
Copy of the Supervisory Program of the Dean
Developmental Plans: Long-term; Short-Term and Operational
List of members of the Administrative and Academic Councils
List of personnel responsible for planning and development and their respective qualifications
Minutes of faculty meetings
Minutes of meetings of the Administrative and Academic Councils
Organizational Chart of the Institution/Academic Unit
Performance Evaluation System for the Faculty
Performance Evaluation System for the Non-teaching staff/personnel
Personnel file
Plantilla of Personnel for the Administrative and Academic Personnel
Qualification Standards for the Administrative and Academic Personnel
Samples of relevant Board of Regents/Board of Trustees Resolutions
