"Pulverisium Kingdom 2025" is a photography event dedicated to cosplay photography and will take place on Friday, September 25, Saturday, September 26, and Sunday, September 27, 2026, from approximately 9:00 am to 7:00 pm.

The event will involve a limited number of participants to allow the initiative to proceed properly, and ONLY accredited participants will be able to use the dedicated locations and related services. Please remember that the event is PRIVATE and non-accredited photographers and cosplayers are not accepted.

Each participant is required to provide accurate and truthful personal data.

• LOCATIONS:

The locations involved in the event are visible in the "LOCATIONS GALLERY" section and can also be consulted via a map created on Google Maps. Each participant undertakes to follow and comply with the indicated indications. Each participant undertakes to reach the location of interest independently on foot or by means of their own. 

There will also be some services and locations BY RESERVATION. Reservations will be made prior to the event, via a dedicated section of the Discord channel. 

Each participant undertakes to behave decorously and respectfully towards other participants and during their presence at the event locations (respecting any notes reported in the "LOCATION" section).

The use of open flames, including but not limited to candles, lighters, matches, or other devices that generate combustion, is strictly prohibited. 

The use of smoke bombs and smoke machines is strictly prohibited. If its use is exceptionally authorized, this will be expressly communicated in the appropriate section of the Discord server. In the absence of such official communication, use is to be considered strictly prohibited. 

The availability of locations may vary at the request of the organization or property and may be immediate. The staff undertakes to inform participants of any changes in a timely manner. These changes, being independent of the organization, are not contestable. 

• DOCUMENTATION AND BADGES:

Each participant (photographers, cosplayers and assistants) undertakes to collect at the beginning of the event their identification badge at INFO POINT (which will be marked on the map) and must email the following documents: RELEASE, PRIVACY POLICY AND DOCUMENT UNLOADING OF RESPONSIBILITIES.

Failure to submit the requested documentation unquestionably and definitively precludes participation in the event. No exceptions or derogations shall be allowed in the absence of the documents within the time limits laid down.

It is mandatory to always carry an identification badge and it is also recommended to always have a valid identity document.

Each participant is required to indicate the badge name correctly and definitively; subsequent changes, modifications, or corrections will not be permitted.

The badge cannot be altered in any way: it is prohibited to color it, write with pens and/or markers, apply stickers or other images, as well as change or correct the nickname. If any of the above alterations occur, the badge will be immediately considered invalid and, consequently, it will no longer be possible to participate in the event.

• ASSISTANTS:

Each participant will also be able to accredit assistants and the participation fee is 10€ per assistant. The opening date for registering assistants will be announced on the appropriate Discord section. 

Only accredited assistants are authorized to access and man the event locations. 

Assistants must also observe in full the same rules as for participants, as reported in the previous and subsequent paragraphs, ensuring respect, seriousness and proper conduct of the event. 

Assistants will be required to complete the same forms as cosplayers/photographers and will follow the same submission and exclusion method in the absence of such documents.

Assistants will not be able to organize shootings (such as photographers or cosplayers) during the three days of the event with participants selected by Pulversium. It's crucial to understand that these days are dedicated exclusively to participants (regardless of location): any independent shooting initiative will not be tolerated and will result in immediate exclusion from the event.

Assistants can participate as extras during the shoots as long as they are not the main subject of the photograph. 

We invite you to respect this principle with professionalism and kindness, helping to create a serene environment focused on the protagonists of the event.

The staff reserves the right to revoke the accreditation of an assistant if he or she is deemed unfit or potentially capable of compromising the peace of mind, order, and proper conduct of the event. That decision shall be final and binding.

• BAD WEATHER::

The event will also take place regularly in case of rain. Asking for location changes just days before the event begins not only doesn't help the organization, it's counterproductive. The locations indicated in the application are final and will remain so, therefore it is encouraged to carefully consider the possibility of bad weather already during the application phase.

In the event of a weather alert and extraordinary local regulations, the staff reserves the right to cancel the event within 48 hours of its holding. The participation fee shall not be reimbursed.

PROHIBITIONS AND LIABILITY:

• Participants must observe habits and rules at each location where Pulverisium Kingdom 2025 will take place.

• Each participant must be aware of their physical condition and act safely. 

• Participants must collect their waste and leave the areas in the same state they found it in.

• All participants must behave decently and with the utmost respect. All LEWD cosplays, NUDE and ANY EROTIC CHARACTER are therefore PROHIBITED. 

• Each participant is required to respect the privacy and well-being of other participants. The use of offensive, discriminatory or intimidating language or behaviour is prohibited.

• It is strictly forbidden to change/move/modify anything in the available locations without the prior consent of the staff.

• Capturing "stolen shots" of cosplayers performing other sets is expressly prohibited. 

• Participating photographers are advised to behave appropriately during the event, both in behavior and language. ALL participants are asked to refrain from any physical contact.

• ALL information provided by the organization to participants should be considered confidential and private. It is strictly prohibited to disclose such information without the direct consent of the organization.

• The organization reserves the right to use the right of expulsion if one or more participants violate Pulverisium Kingdom regulations, current regulations, rules of good manners and/or the serenity and sportsmanship of the event itself. 

• It is forbidden to use real tools and weapons as props. It is permitted to use replicas in other materials. (For any questions, please contact the organization by email.)

• Each participant agrees that photos taken during the event may be used for promotional purposes of the event, including but not limited to social media, advertising materials, and online publications. 

• To avoid confusion, all participants are recommended to follow only communications sent through official channels (Discord and Instagram).

They will NOT be tolerated in any manner post defamatory or with the aim of flame directed at the event before/after/during the event. Also note the possibility to send to pulverisium@gmail.com reports/complaints.

The staff reserves the right to exclude a priori (during the selection phase) individuals who may affect the serenity and sportsmanship of the event itself. The staff reserves the right to remove individuals who may affect the serenity and sportsmanship of the event itself at any time. 

The staff reserves the right to modify the regulations based on the organizational and logistical needs of the event.

Continuing with the submission of the application, each individual participant declares that they have read, understood and accepted the general rules set out here.

The candidate declares that he/she has the "right to use" the images submitted for the application and that he/she is authorized to use the works submitted. 

The candidate/a confirms that he/she has read, understood and accepted the General Regulations of Pulverisium Kingdom.

Once the application is submitted via BookMe.Photo, NO changes will be allowed in progress: the data is automatically recorded upon receipt of the form, so changes will not be reported. For any information, you must send an email to pulverisium@gmail.com.

Evaluation criteria:

1. Cosplan: The accuracy and consistency of the cosplays included in the cosplan with respect to the proposed locations (available in the LOCATION section) are evaluated. The choice of cosplan will have a strong weight in the final evaluation of the application.The candidate can submit a maximum of 5 cosplays, highlighting 1-2-3 cosplays (based on participation days) as "official" and 1-3 cosplays as "reserves/extras". NB: The staff will evaluate all submitted cosplays, both "official" and "extra" and reserves the right to select "extra" cosplays as "owners" if they are considered more in line with the proposed locations and services. Each participant, in the event of a positive selection, will receive a summary of the cosplan definitively confirmed by the staff.

You can make changes to the submitted cosplan by sending an email to pulverisium@gmail.com with the subject "APPLICATION COSPLAYER nickname - COSPLAN UPDATE", no later than 08/30/2025. The new cosplan will have to be confirmed by the staff.

2. Cosplays and accessories: the difficulty index of the cosplays included in the cosplan is evaluated. Cosplays can be handmade, commissioned from industry artisans, or purchased from online stores.

3. Portfolio: The candidate's posing ability, expressiveness, and portfolio variety (shooting in various contexts) are evaluated.

4. Location: We evaluate how the location will be enhanced in the shots. For this reason, ‘studio’ type photographs are not recommended, preferring instead images that integrate and highlight the environment and context of the location 

• COSPLAYER DUO:

You can apply as a Cosplayer Duo.

• Both cosplayers will need to register and submit their applications via the BookMe.Photo website. There will be a section where they can indicate their partner's BookMe.Photo nicnkame.

• Enter me cosplayers will need to have a Discord account and will both access the private section of the event.

• The Cosplan must MANDATORILY provide only couple projects for all event days.

• The Portfolio shall provide at least 80% couple photos.

• Both cosplayers must follow the instructions and methods provided for by the regulations.

The candidate declares that he/she has the "right to use" the images submitted for the application and that he/she is authorized to use the works submitted. 

The candidate/a confirms that he/she has read, understood and accepted the General Regulations of Pulverisium Kingdom.

Once the application is submitted via BookMe.Photo, NO changes will be allowed in progress: data is automatically recorded upon receipt of the form, so changes will not be reported. For any information, you must send an email to pulverisium@gmail.com.

Evaluation criteria:

1. Cosplay Photography: Speaking of cosplay-themed photography days, it's important for the candidate to be familiar with this industry and have already collaborated with cosplayers in other contexts.

2. Rules of Photography: The basic rules of photography such as the rule of thirds, guidelines, contrast between subject and background, composition, use of natural light, importance in highlighting the subject in the location, post-production, etc.

3. Indoor/Outdoor Photos: The variety of the candidate's portfolio will be evaluated: indoor/studio, outdoor/outdoor shots. Being an outdoor location event, we recommend sending more outdoor photos.

• PHOTOGRAPHER DUO:

• It is possible to apply as a Duo Photographer.

• Both photographers will need to register and submit their application through the BookMe.Photo website. There will be a section where they can indicate their partner's BookMe.Photo nicnkame.

• Both photographers must have a Discord account and will both access the private section of the event.

• Both photographers must follow the instructions and methods provided for by regulation.

• Photographers can send the same portfolio.