As per our Bylaws, there are several committees that always exist as part of our organization (or exist as needed, annually, without needing a vote to be formed).

The President will appoint standing Committee Chairpersons with the approval of the Executive Board. Ad-hoc committees shall be established by Executive Board approval. Only Chairpersons of the standing committees will be allowed to vote on Executive Board issues. The standing committees of the PS 132 PA are the following: 

Budget

The Budget Committee shall be responsible for: 

1. Drafting a proposed budget each spring for approval by the membership 

2. A written review of the prior year’s budget, both of which must be presented for vote at the May membership meeting

3. Presenting the budget process 

4. Assisting the Treasurer with the yearly filing of income and related information with the IRS to ensure retention of PS 132 PA’s tax exempt status (See Article VIII, Section 3.)

Audit

The Audit Committee shall conduct an internal audit of all financial affairs of the PS 132 PA. The Treasurer shall make all books and records available to the Audit Committee. The Audit Committee shall prepare a written report to be presented to the membership at a General Membership meeting or upon completion of their review and investigation.

Parent Empowerment

The Parent Empowerment Committee shall be responsible for encouraging parent participation, outreach, and recruitment. The Chairperson of the Parent Empowerment Committee shall make every effort to coordinate their outreach efforts and strategies with the school team. The Parent Empowerment Committee shall also prepare a newsletter to all members which contains, at a minimum, messages from the Principal, PS 132 PA President, list of Executive Board members, all PS 132 PA meeting dates, student and parent events, school policies, budget, and any other material deemed appropriate by the PS 132 PA. The Committee shall also be responsible for maintaining a current list of members.

The Parent Empowerment Committee shall also work in conjunction with the PS 132 PA Executive Board in order to provide a neutral forum for resolving conflicts that sometimes occur in schools around controversial issues. In accordance with the CR A-660, any parent member can bring any issue to the PS 132 PA involving their children’s education and their relationship with PS 132K. The Parent Empowerment Committee shall provide a mediating function as well as a preliminary review and screening process. The Parent Empowerment Committee shall meet in conjunction with the PS 132 PA Executive Board, PS 132K Administration, and/or the Community Education Council depending on the nature of issues raised and the resolution thereof.

In addition, in advance of annual elections for the Executive Board every spring, a Nominations Committee is formed for the purposes outlined below:

4.1 Nominating Committee

A Nominating Committee must be established during the April General Membership meeting. The Nominating Committee shall consist of three to five members. The majority of the committee members must come from the General Membership. The remaining members of the Nominating Committee shall be selected by the President and subject to the approval of the Executive Board. The Nominating Committee shall choose one of its members to serve as chairperson. No person employed at PS 132K shall be eligible to serve on the Nominating Committee. No person who is running for office may serve as a member of the Nominating Committee.

The Nominating Committee shall solicit candidates from the membership in writing. Notices should be translated into languages spoken by parents in the school whenever possible. The Nominating Committee will also be responsible for conducting the election meeting. 

The Nominating Committee’s duties include the following:

• canvassing the membership for eligible candidates; 

• preparing and distributing all notices of any meeting pertaining to the nomination and election process, in accordance with CR A-660; 

• preparing ballots, attendance sheets, a ballot box, tally sheets and all other materials pertaining to the election;

• verifying the eligibility of all interested candidates prior to the election;

• ensuring that an opportunity for nominations, including self-nominations, to be taken from the floor and then officially closed during the May General Membership meeting;

• scheduling the election at a time that ensures maximum participation;

• ensuring that only eligible members receive a ballot for voting;

• ensuring that the election is certified by the Principal or their designee immediately following the election.

If a Nominating Committee cannot be formed by the end of April, the Executive Board must communicate that the nominations and election process outlined above will proceed under the direction of at least two members of the PS 132 PA who are not running for office. These members will be selected to serve in this role by vote of the General Membership at the May General Membership meeting. They will perform the responsibilities and adhere to the timeframe outlined in this section of the bylaws. They may also seek assistance in conducting nominations and the election from FACE; the appropriate region/district Presidents’ Council; the Principal or their designee; and/or the region/district Superintendent or their designee.

If at least two members of the PS 132 PA who are not running for office are not/can not be identified to conduct the nominations and election process, an expedited election will be conducted during a single meeting where all nominations are taken from the floor for all offices immediately prior to the election.

Merchandise (Merch) Committee

Established 10/07/21

Enrichments Committee

Established 10/07/2021