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Group: Providence Academy String Orchestra

Travel Dates: February 12–15, 2027

Group Number: 166705

Dear Parents/Friends,

Attached are the plan details and overview for the Student Travel Protection Plan. Please review the information below carefully.

Third-Party Provider

This plan is offered through Travel Insured International. For questions regarding coverage or benefits, please contact them directly:

Group Desk: 844-440-8113 (Monday–Friday, 9:00 AM–5:30 PM EST)

Please Review Before Purchasing

- Carefully review all attached documents before purchasing

- This plan includes time-sensitive benefits

- New York residents are not eligible to purchase this plan

How to Purchase

Use the link below to purchase the plan for this specific group:

https://www.travelinsured.com/group.signup?group=166705&guid=7936b04053bc470b914b6141c438ee5f

You may also purchase by phone, but we recommend using the link above to ensure the correct plan is selected.

Optional Cancel for Any Reason (CFAR)

- CFAR is not included automatically and must be selected at the time of purchase

- To be eligible, CFAR must be added within 14 days of your first tour payment to the school

- Without CFAR, coverage is limited to the specific reasons listed in the plan documents (see pages 7–8)

- If the plan is purchased after the tour is paid in full, claims may be denied

Tour Cost Changes

If your tour cost changes after purchasing the plan, you must contact Travel Insured International to update your coverage.

Cancellation Process

All cancellations must be submitted in writing to Best in Class Tours, LLC. 

 Make sure to include the traveler's name, parent contact information (if applicable), school name, travel dates, and the reason for cancellation.

If you need to cancel and have purchased CFAR:

- You must email billing@bestinclasstours.com

- Cancellation must be submitted at least 48 hours prior to departure

- Failure to follow this process may affect your eligibility for reimbursement

Travel Insurance & Trip Cancellation

If a traveler cancels their participation:

- Refunds will be handled according to the terms of the travel protection plan

- The parent/guardian must contact Travel Insured International to begin the claims process

- A claim form must be completed, and supporting documentation may be required

- For medical cancellations, a form will be provided for the medical provider to complete

Important Reminders

- Best in Class Tours, LLC does not process or approve insurance claims

- Any non-refundable payments are subject to the terms of the insurance policy

- Claim decisions, processing times, and reimbursement amounts are determined solely by Travel Insured International

We strongly encourage all families to review the policy details carefully so they fully understand what is covered and what documentation may be required if a cancellation occurs.

All tour cancellations for travelers who purchased Travel Protection must be submitted in writing to Best in Class Tours, LLC at billing@bestinclasstours.com.

Failure to provide written notice may impact eligibility for coverage.