Thank you for your interest in applying for the Executive Committee. The Executive Committee (usually referred to as "exec" or "EC") is a board of 10 members who are willing to go above and beyond to put in the extra work for Sinfonia.
The Mu Chapter has 8 positions as spelled out in the Phi Mu Alpha National Constitution and Bylaws, as well as 2 positions as spelled out in the Mu Chapter Bylaws.
President
Vice President
Secretary
Treasurer
Fraternity Education Officer (FEO)
Alumni Relations Officer (ARO)
Warden
Historian
Parliamentarian
Music Director
From the National Constitution and Bylaws, Title III, Article IV, Section 2 (Lines 932-934): "The chapter President, Vice President, and Fraternity Education Officer must have been initiated at least one year before their election. All other officers except the Faculty Advisor must have been initiated at least 120 days before their election. "
From the Mu Chapter Bylaws, Article III, Section 1.4: "No person shall be elected to the offices of President [or] Vice President without having served on the Executive Committee for at least two (2) semesters".
As an EC officer, you can expect to have more responsibilities and time requirements. In addition to our usual chapter business meetings, we typically hold an exec meeting (approx. 1 hour) at a mutually agreeable time and location. Additionally, EC will typically meet 30 minutes before chapter to tie up any loose ends that may exist.
Outside of our weekly meetings, EC officers will have their own duties within their office. These are spelled out in the (Mu Chapter) Officer Expectations and Requirements document. These duties are separated by frequency (as needed, daily, weekly, monthly, semesterly, etc.) for your convenience. The amount of time expected varies per office, but I would expect to budget an additional 1-2 hours per week to accomplish your tasks.
Job Descriptions will be posted below. Parliamentarian and Music Director job descriptions will come from the Mu Chapter Bylaws [ARTICLE, SECTION]. The others will come directly from the Phi Mu Alpha National Constitution and Bylaws, Title III, Article IV, Sections 6-13 (Lines 954-1002).
In addition to reading these job descriptions, please read your relevant section(s) of the (Mu Chapter) Officer Expectations and Requirements document. There will be additional chapter-specific duties listed there. The Officer Expectations and Requirements document is an addendum to the Chapter Bylaws. From the Mu Chapter Bylaws, Article III, Section 2.1: The President and Vice-President shall reserve the right to add duties to any office not written explicitly in the Mu chapter bylaws.
"The President presides at chapter meetings, guides the conduct of the affairs of the chapter, and performs other duties [as] the chapter specifies. He acts for the chapter in all matters affecting the national organization and approves all correspondence between the chapter and the national officers. With the chapter Secretary, he prepares the chapter report twice each year. He sees that the chapter report, with the required convention tax, any additional liability insurance fees assessed by the [National Executive Council], and all per capita taxes and late fees collected by the chapter from its members, is submitted to the National Headquarters at the proper time. The President, or his designee, is responsible for delivering formal invitations to membership to men elected to membership and filing initiation reports with the National Headquarters."
*per the Mu Chapter Bylaws, Article III, Section 1.4: "No person shall be elected to the offices of President [or] Vice President without having served on the Executive Committee for at least two (2) semesters"
"The Vice President, in the absence or incapacity of the President, performs the duties of the Presidents, and performs other duties [as] the chapter specifies. The same person may hold the offices of Vice President and Fraternity Education Officer."
*per the Mu Chapter Bylaws, Article III, Section 1.4: "No person shall be elected to the offices of President [or] Vice President without having served on the Executive Committee for at least two (2) semesters"
"The Secretary, through the chapter President, keeps the National Staff informed of the status of collegiate members, and of the chapter elections, programs, and all other official functions. He keeps the minutes of chapter meetings and an accurate list of members of the chapter, and performs other duties as the chapter specifies. The same person may hold the offices of chapter Secretary and chapter Treasurer."
"The Treasurer receives and pays out chapter funds and is personally responsible for all Fraternity funds in his possession. Twice each school year, he sends to the chapter President a statement of the chapter finances, and provides information about chapter finances when asked by the chapter President or the National Staff. He sends complete financial statements to the Faculty Advisor. He collects and, through the chapter President, submits to the National Headquarters all taxes and dues. He deposits, in an approved bank or with the right school officer, the funds of the chapter, and he pays, or causes to be paid, all claims against the chapter with the approval of the Chapter Executive Committee. He performs other duties as the chapter specifies. The same person may hold the offices of chapter Secretary and chapter Treasurer."
"The Fraternity Education Officer is chiefly responsible for developing Fraternity education programs. These include programs for chapter members designed to advance the Object of the Fraternity, as well as a probationary membership program designed to develop responsible and mature chapter members through productive and cooperative activities. The same person may hold the offices of Vice President and Fraternity Education Officer."
"The Alumni Relations Officer compiles and keeps a list of names and addresses of all former members of the chapter and of other alumni Sinfonians in the area. He notifies the National Headquarters of changes in the addresses, as well as chapters or associations in other localities of his own chapter's alumni moving into their geographic areas. He is responsible for creating and distributing an annual alumni newsletter. He helps in coordinating chapter alumni functions, and informs and invites local and chapter alumni to chapter events. He is a liaison between the chapter and any alumni associations in his locality. He performs other local duties as his chapter may designate but may not hold another chapter office."
"The Warden guards the door at chapter meetings and manages the circulation of Initiation Ritual scripts. He is personally responsible for the ballot box and the chapter ritual equipment. He performs other duties as the chapter specifies."
"Through the chapter President, the Historian of the chapter helps the National Staff in preparing all national publications by making prompt and full reports of all local news and other facts with the Fraternity seeks, and performs other duties as the chapter specifies."
"The Parliamentarian shall answer all questions regarding parliamentary procedure. He shall be responsible for maintaining the official copy of the Mu chapter bylaws and making them available to all members of the chapter. He shall set the rules of debate on business. He shall rule on disagreements with the governing documents during debate. He shall educate active and probationary members on the governing documents and Robert's Rule of Order by hosting a workshop every semester. He shall preside over chapter meetings in the absence of the President, VP, and Secretary."
"The Music Director shall be appointed by the Executive Council from a pool of nominees put forth by the chapter. He shall be the Head of the Ritual Committee. Thus, he shall confer with the Ritual cast to formulate a written plan for Ritual preparation. He shall supervise and follow up on all Ritual-related events. He shall endeavor to improve on the performance and equipment in all Rituals performed by this chapter. He shall be responsible for times, locations, and details for both rehearsals and Ritual itself. He shall seek to familiarize the chapter with the Sinfonia Songs songbook. He shall be responsible for the competent performance of the Ritual music. He shall conduct song rehearsals during chapter meetings. He shall assume responsibility for the excellent performance of any musical activity that involves the chapter. He shall reserve the right to deny a brother the privilege of performance based on lack of participation in rehearsals."