• The underperforming-student rule would place a college credit plus student on probation where they earn lower than a cumulative 2.0 GPA in CCP courses OR withdraws from, or receives no credit (defined as transcript entry of W or NC)* for two or more courses in the same term.

• A student on probation may only enroll in one College Credit Plus course for one college term (semester or quarter) and may not enroll in the college course in the same subject in which student previously earned a D or F or received no credit (described as transcript entry of W of NC)*

• The student remains on probation until the GPA is above 2.0 or max two terms. If at two terms the GPA is still below 2.0, they will be removed from probation and dismissed from CCP

o    Example: FALL Term…cumulative GPA falls below 2.0 (this term 1) Student placed on probation for SPRING TERM, can only take one course. At the end of Spring Term (2nd term) if the cumulative GPA is still <2.0, student is dismissed from CCP

CCP Dismissal

• The student will not be allowed to participate in the program for one college term (semester or quarter)

• After one college term, a student makes a request/ appeal to school counselor and/or CCP coordinator (who will consult with counselor) AND Administrator to allow the student to participate.

• OHVA will then decide to:

o   Continue dismissal

o   Move back probation

o   Participate without restrictions

Self-Pay and Dismissal – if eligible with the college/university, student may elect to take course(s) while on dismissal. The student/family will be responsible for payment of these courses, they are not covered under CCP. Additionally, no high school credit will be awarded for these courses

Appeals – after not participating for 1 CCP term, students may appeal to reenter the program. They may also appeal repeating a course that they had received an F or W. They may NOT appeal being on probation itself

Appeals Process

• A student may appeal to the district superintendent or school governing authority entity the CCP dismissal or prohibition from taking a course in the same subject in which the student earned a grade of D or F or for which the student received no credit.

o   The governing entity or superintendent will consider any extenuating circumstances separate from academic performance that may have affected the student’s CCP status and may do any of the following:

§  Allow the student to participate in the program without restrictions

§  Allow the student to take a course in the same subject in which the student earned a grade of D or F or for which the student received no credit

§  Allow the student to participate in the program on CCP probation

§  Maintain the student’s status on CCP dismissal from the program

• The College Credit Plus Probation/Dismissal and Appeals Policy for Ohio Virtual Academy school district is based on the requirements of Ohio Administrative Code 3333-1-65.13. Students who have been placed on CCP Dismissal or on CCP Probation are prohibited from taking a course in the same subject and if they wish to appeal must notify the district head of school within five business days after being notified of the CCP Dismissal or CCP Probation status. The district will notify the college or university in which the student is enrolled that the student has requested an appeal. The district head of school will issue a decision on the student’s appeal within ten business days after the date of the appeal is made. The decision of the head of school is final.

• To request an appeal, a student must provide a written explanation of why the student should be 1) removed from CCP Dismissal or 2) permitted to take a course in the same subject while on CCP Probation. The district superintendent will review the written explanation and will consider the following possible activities that a student has taken: completion of high school courses with an established grade point average, completion of tutoring, extra course assistance, and/or the development of an individual pathway plan that includes high school graduation requirements and possible college courses.

• The district head of school has the discretion to allow a student to participate in the program if the student meets other factors to demonstrate readiness.

o   Note: the CCP Probation and CCP Dismissal policy (OAC 3333-1-65.13) does not alter, supersede, or affect any college policy or procedure on academic probation or dismissal through the college. Students wishing to appeal the college’s policy must do so by following the college’s procedures.

Self-Pay Policy

If a student elects up front to self-pay for courses and elects to receive both high school and college credit for that course, then the high school must provide high school credit for those courses (from Ohio Revised Code section 3365.06 (A)). Student/family must complete OHVA’s Self-Pay Form.

(1) A student participating in the college credit plus program shall complete fifteen semester credit hours of Level I courses that may be applied toward a certificate or degree prior to taking a Level II course, except as follows:

(a) Upon successful completion of a Level I course in a specific subject, a student may take a Level II course in the same subject prior to completing the fifteen semester credit hours required by this division.

(b) A student may take a Level II course that has a Level I course as a prerequisite if the student, in accordance with the course placement guidelines of the institution of higher education in which the student enrolls, has demonstrated by an assessment or other means that the student is academically prepared for the course.

(c) A student may count an advanced placement or international baccalaureate diploma course completed at the student’s secondary school toward the fifteen semester credit hours of courses required by this division with evidence that the student attained the required score on an examination covering the coursework. The required score shall be the passing score specified in the standards adopted under section 3333.163 of the Revised Code, in the case of an advanced placement course, or the score specified by the institution of higher education in which the student enrolls that the institution considers sufficient to award college credit for the course, in the case of an international baccalaureate diploma course.

 (2) Upon successful completion of fifteen semester credit hours of courses under division (1) of this rule, a student may enroll in a Level II course that may be applied toward a certificate or degree.

(D) Non-allowable courses

(a) An applied course that involves one-on-one private instruction, including, but not limited to, instruction in instrumental music, voice, or art;

(b) A course for which the fees, as defined in rule 3333-1-65 of the Administrative Code and reported in compliance with section 3345.39 of the Revised Code, exceed an amount established by the chancellor;

(c) A study abroad course or similar course, as defined in rule 3333-1-65.12 3 of the Administrative Code

(d) A physical education course;

(e) A course that is graded on a pass/fail or satisfactory/unsatisfactory basis rather than using letter grades, except for an internship course. 

 (f) A remedial or non-college-level course, as prohibited by section 3365.02 of the Revised Code;

The majority of students will find a variety of courses to meet their needs. Ohio Virtual Academy offers a well-rounded curriculum with several different courses in English, Science, Mathematics, Social Studies, as well as, several elective courses in a variety of disciplines. For students who would like to extend beyond what Ohio Virtual Academy offers, there is the flexible credit option. Flexible credit allows students to earn course credit for graduation. Flexible credit may be earned in the following ways:

• • Testing out

  • University courses not taken through the College Credit Plus program

  • Online or distance learning courses

  • Physical Education

  • Educational Options

  • Independent Studies

Students who do not find their learning plan in the above options will have to work closely with their assigned school counselor to develop a plan of study. All credits earned through the flexible credit option will receive a grade which will be calculated into the student’s GPA and appear on their final transcript.

Students interested in pursuing flex credit will need to contact their assigned school counselor for the flex credit application. Students will need to fill out the application for flexible credit and then submit the completed application to and work with their assigned counselor to develop a learning plan. Students and parents must attend a mandatory meeting with their assigned school counselor, principal, and a teacher of record.  This must be completed prior to the student’s flex credit experience.

 Testing Out Flex Credit Option:

a)  Students can only earn a Pass or Fail through the test out option. 

b)  Students must score above an 80% on test to earn a “P.”

c)  Students will receive a failing grade on their transcripts for any grade of 79% or lower. 

d)  Students will need to take the full version of the course if they do not earn an 80% or above on the test-out test.

e) Students may earn course credit under the test-out option by scoring a 3 or above on the corresponding Ohio End-of-Course State Test.

Flexible Credits may be sought during the regular school year only. Standard deadlines for the school year are as follows:

 All applications for Flexible Credits for the upcoming school year must be submitted to the student’s counselor by May 1st. Summer Flexible credits are not available. Contact the student’s counselor for the following school year due dates.