Oakmont Field Show

Role may be shared by 2 persons.

• Regular coordination with Band Director and Booster President.

• Volunteer areas include Parking, Concessions, Band and Spectator Check-In, Hospitality, Staging, and First Aid.

• Preparation begins in mid-August. 

• Post-event, report on the Field Show at the Boosters meeting.

Role may be shared by 2 persons. 

• Contact Sunbelt Rentals to reserve parking delineators. Pick up on Friday and return on Monday.

• Set up at 10 AM. Bands begin arriving at 11 AM. 

• Clean up can begin immediately after awards.

• Band Booster President and Band Director will provide:

1. Campus map identifying the assigned parking site for judges and each participating school

2. School signs

3. Delineator tape

4. Temporary lighting for back parking lot

Role may be shared by 2 persons. 

• Set up at 12 PM. Spectators may begin arriving as early as 1 PM.

• Clean up can begin immediately after last band performance.

• Create snack bar donations and supplies request list (update previous year's list if needed).

• Manage receipt of donations and supplies on (or before) the day of the event. 

• Create, post, and clean up snack bar signage.

• Coordinate with Booster Treasurer:

  1. Contract with three food truck vendors and guide them to their location to set up. Food truck vendor fee is 10-15% of sales from the event. (Each food truck must bring its own power supply as needed.)

  2. Post-event accounting for snack bar sales.

• Coordinate with Culinary Crew Leader on the storage of unsold / unused donations and supplies.

Each volunteer commits to a minimum 2-hour time slot.

• Coordinate student volunteers to set up at 10 AM (parking delineators, delineator tape, and school signs). Bands begin arriving around 11 AM. 

  1. Set up temporary lighting for back parking lot.

  2. At least 1 adult volunteer must be at the main parking lot check-in point at all times. 

  3. At least 1 adult volunteer must be at the back parking lot (basketball courts) at all times.

  4. Coordinate with Band Check-in Volunteers as needed.

  5. Only judges, band directors, band buses and equipment vehicles can park onsite. Spectators are not allowed on campus and must find parking offsite.

• Coordinate student volunteers to clean up after the show (parking delineators, delineator tape, and school signs).

  1. Turn off and prepare temporary lighting for pick up after the show.

Each volunteer commits to a minimum 2-hour time slot.

• Coordinate student volunteers to set up and clean up snack bar donations and supplies.

  1. Set up at 12 PM. Spectators may begin arriving as early as 1 PM.

  2. Clean up can begin immediately after last band performs.

• At least 1 adult volunteer must be at the snack bar at all times.

  1. Ensure correct payment, make change, keep snack bar tidy. (Fanny pack or cash box provided.)

Each volunteer commits to a minimum 2-hour time slot.

• Set up and clean up of band check-in tables, chairs and tent(s).

  1. Set up at 10 AM. Bands begin arriving at 11 AM. 

  2. Clean up can begin after all bands have arrived.

• At least 2 adult volunteers must be at band check-in at all times.

  1. Provide the competitor packet for each participating school when the band director (or designated adult) checks in. 

  2. Packet will contain name badges, wrist bands, parking passes, and any other pertinent information. 

Each volunteer commits to a minimum 2-hour time slot.

• Set up and clean up of spectator check-in tables, chairs and tents.

  1. Set up at 12 PM. Spectators may begin arriving as early as 1 PM.

  2. Clean up can begin immediately after last band performance.

• At least 3 adult volunteers must be at spectator check-in at all times.

  1. Manage ticket sales (cash and card): ensure correct payment, make change. (Fanny pack or cash box provided.)

  2. Provide wristband (1 per ticket). 

  3. Confirm that returning guests have wristbands.

• Coordinate with Booster Treasurer and President on accounting for ticket sales post-event.

Role may be shared by 2 to 3 persons. 

• Set up at 10 AM. Bands begin arriving at 11 AM. 

• Plan and order catered meal for judges.

• Pick up, set up, and clean up:

  1. Catered meal for the judges.

  2. Refreshments and snacks for judges and band directors (from snack bar, two separate hospitality stations).

• Check hospitality stations every hour or so, replenish refreshments and snacks as needed (from snack bar).

• Clean up can begin immediately after awards.

Each volunteer commits to a minimum 2-hour time slot.

• 1 adult volunteer will coordinate directly with the field time judge. Bands that advance too early or too late may be penalized. 

• Guide bands that are up next on the schedule on:

  1. Where to stage props until their performance time (at the back of the District office building parking lot).

  2. When to line up on the field, and when to enter the field.

• Guide bands off the field, post-performance.

Each volunteer commits to a minimum 2-hour time slot.

• Set up and clean up of stanchions for managing the entry to the bleachers.

  1. Set up at 2 PM. Band performances begin at 3 PM. 

  2. Clean up can begin immediately after awards.

• Keep strict control over the entry to the bleachers.

  1. When the stadium announcer introduces a band, the entry must be completely locked down.

  2. Hold off on any guest entry or exit from the bleachers while a band is on the field. Entry or exit is only allowed during intervals between performances. 

• Ensure bleacher walkways remain clear of people and trip hazards. 

Each volunteer commits to a minimum 2-hour time slot. 

At least 1 adult volunteer with current CPR and First Aid certification must be present at all times.  

• Set up, clean up, and keep First Aid Station stocked and tidy.

  1. Set up at 2 PM. Competition begins at 3 PM.

  2. Clean up can begin immediately after the last band performance.

• Document all injury reports and care given. 

  1. Treat minor injuries such as cuts, scrapes, and blisters.

  2. Help people with heat sickness, low water, or dizziness. 

• Call 911 or get professional help for emergencies or serious injuries.

Each volunteer commits to a minimum 2-hour time slot.

• Please check in with the Field Festival Chair for an assignment 15 minutes before your time slot begins.