OAAS District 11

Fall (AGM) meeting is set for 

November 4th, 2023 at 10am -  

Hosted by the South River-Machar Agricultural Society - South River-Machar Community Centre at 1 Lincoln Avenue, South River, Ontario P0A 1X0.  The meeting starts at 10am, registration opens at 9:30am.

Cost of lunch is $20 per person, cash or cheques made out to the South River-Machar Agricultural Society.

Items to bring to the meeting:

      1) A silent auction item (to help in the setting up of the silent auction that day, please provide details of items, who donated it, and suggested retail value) 

2)  Your Agricultural Society's items for the District 11 Competitions

       3) To assist in promoting your Agricultural Society's activities, please prepare a hand written or typed report on 6b & 6c of the Agenda:

6b. Question:  When is your agricultural society’s fall fair date(s) for 2024.

6c. Question: How many volunteers who worked at your fair who are not members?  Who are members? How does your agricultural society organize your volunteers on fair day(s)?

NOTE:  If no one from your Agricultural Society can attend our Fall (AGM) meeting, please email oaasdistrict11@gmail.com your report.

    RVSP the following by Saturday, October 21st, 2023:

      1) Rather or not your Agricultural Society is attending the Fall (AGM) meeting

      2) If your Agricultural Society is attending the meeting please email to  oaasdistrict11@gmail.com

              a) Total number of attendees

              b) Each person's full name, position, email addresses and if that person is a voting delegate

              c) If that person is requesting a lunch ticket, and any dietary concerns.  i.e. food allergies

  NOTE:  Any changes after Saturday, October 21st, 2023 please contact me (Kelly Collard) at oaasdistrict11@gmail.com or 705 938 8863.

Directions to 1 Lincoln Avenue, South River - South River-Machar Community Centre

The following link provide you the Google map to the South River-Machar Community Centre, and from the link, depending on which direction you are coming from, you can use the Google Maps tools to give you your correct directions on how to get to the South River Community Centre

Google Maps for 1 Lincoln Avenue, South River (South River-Machar Community Centre)

Cheers, Kelly L Collard

Secretary/Treasurer

OAAS District 11 

PO Box 268, Rosseau, Ontario P0C 1J0 

oaasdistrict11@gmail.com 705 732 4223 / cell 705 938 8863 

 Agenda for Fall (AGM) meeting - below

November 4th, 2023 at 10am

1 Lincoln Avenue, South River, Ontario

Draft minutes for the April 29th, 2023 Spring meeting

Annual Rate Schedule - updated on April 29th, 2023

PDF copy of the Agenda for the Fall (AGM) November 4th, 2023 meeting is below

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Agenda for Fall (AGM) meeting

 November 4th, 2023 at 10am

South River-Machar Community Centre at 1 Lincoln Avenue, South River

1. Call to Order 

2. Attendees - confirmation of quorum 

3. Greetings 

4. Additions to & Approval of the Agenda 

5. Declaration of possible conflict of interest 

6. Roll Call 

a. Question: How many people representing your Ag Society are attending this meeting?

b. Question:  When is your agricultural society’s fall fair date(s) for 2024.

c. Question: How many volunteers who worked at your fair who are not members?  Who are members? How does your agricultural society organize your volunteers on fair day(s)?

 7. Approval of Spring Meeting Minutes (April 29th, 2023)

 8. Business Arising 

 9. Correspondence 

10. Treasurer’s Report 

11. Director’s Reports 

Brief Break

12. Elections for District 11 positions a) Director 1 year b) Director 2 year 

Lunch

14. Guest speaker 

15. New Business

16. Announce District Competition winners

17. Close Silent Auction

18. Future Hosting Volunteers & Dates for District Meetings

19. Next meeting on Saturday, April 27th, 2024 at 10am hosted by Huntsville & District Agricultural Society 

20. Adjournment