Are you relocating your company home business home office or personal residence
Best relocating to alva ok 73717 information and tip for alva ok located in woods county northwestern Oklahoma region
here are some tips for office moving
Relocating Alva OK Office Moving Checklist
Like any complex process, office moves benefit from organized planning that breaks the process down into manageable parts or stages. Use this simplified office move checklist to keep your business relocation organized and on track.
Relocating Alva OK Office Moving Checklist
Office Moving Checklist
Project development and space selection
Determine a timeframe and high-level project schedule
Conduct an employee census and occupancy review
Conduct a site survey and facility review of current and proposed locations
Determine desired square footage
Create a floor plan for your new space that identifies workstations, equipment centers, offices, conference rooms, fixtures and other support spaces
Hire an architect if needed for new construction, upgrades and/or build-outs
Create a move budget to Relocate to Alva OK
Technology
Conduct complete IT infrastructure assessment of current and proposed locations
Inventory all IT assets
Evaluate current cabling and network industry best practices
Review pending IT upgrades for potential project consolidation
Identify critical business and support applications
Evaluate network downtime options versus redundant hardware and applications during cut over
Develop desktop relocation support strategy and resources
Establish power, AC, ventilation, network and equipment positioning requirements
Furniture selection
Develop furniture selection criteria and specifications
Update or develop complete furniture inventory
Consider your furniture options:
Sell/decommission old furniture
Purchase refurbished options
Purchase new furniture
Repurpose existing furniture
Resuse your existing furniture
Telephones
Evaluate using new or existing phone system
Order new telephone numbers from phone company and/or transfer existing numbers
Order new phone/data service (POTS, T-1, ISDN, DSL) if needed
Security
Establish a list of employee access levels
Identify specialty areas needing additional security
Identify areas needing additional fire suppression
Determine the type of monitoring required for employees and facility
Select new or transfer existing vendor for monitoring security system
Maintain security plan in vacated space until turnover
Communication
Establish an internal communication plan for employees:
New building rules
Parking procedures
Move dates
Move and packing procedures
Network outage and contingency plan
Revised telephone and fax numbers
Required HR postings
Establish an external communication plan for customers, suppliers, service/utility providers and other pertinent vendors (e.g. accountant, attorney, insurance agent, etc.) such as:
Change address and phone number
Order new stationery and business cards
Order new signage
Update company vehicle signage
Change vehicle registration
Change website to reflect new address/phone numbers
Notify post office
Revise advertising (including Yellow Pages and other directories)
Document management
Determine off-site storage needs
Determine on-site storage needs
Update filing requirements for employees
Assign filing space for departments
Schedule recurring document destruction days with vendor
Dispose of or archive old files (consider sensitive documents)
Relocating Alva OK Relocate Alva OK Move preparation
Select department move coordinators
Determine building restrictions for move hours
Schedule elevator access at both origin and destination
Schedule parking and unloading at new site
Obtain any special moving and/or parking permits
Identify a member of your IT staff to be on site during the disconnect and reconnect of servers and data centers or consider outside support
Arrange to have the following sensitive items packed and moved:
Computers
Telephone equipment
Networking equipment and servers
Establish seating assignments
Determine packing needs for employees
Determine common area packing requirements
Develop plan for protection of confidential information
Establish a packing schedule; determine what can be packed in advance and what areas are packed last so your business can continue to operate as efficiently as possible with the least amount of interruption
Establish and communicate packing/labeling guidelines; if you use a professional mover, custom packing instructions and labels should be provided
Obtain packing supplies; be sure to ask the moving company about crate rental versus corrugated material to save time and money and have less impact on the environment
Ensure boxes are properly packed and labeled with office location, importance and content
Arrange for protection of floors, walls and elevators