DUES
1. The annual due shall be affixed by the Active members at the annual Business Meeting of the Society. These affixed dues shall remain in effect until revised at any other Business Meeting. These dues shall be payable by the annual meeting.
2. Current officers on the NCSET Board will be exempt from the registration fee for the
annual scientific meeting.
CONDUCT OF MEETING
Rules of procedure shall be Robert’s Rules of Order, Revised, unless otherwise stated in the
Constitution and By-Laws.
MEMBERSHIP
1. Active Membership shall be open to all who are primarily employed in clinical practice, management, research and education in the field of Neurodiagnostics. Active members should be entailed to vote, hold office, and serve on committees for NCSET.
2. Student membership shall be open to any technician trainee presently enrolled in an
electroneurodiagnostic program on a student basis. Student members shall have the right to serve on a committee but not to vote on NSCET business or hold an office for NCSET. Dues will be set as outlined in Chapter I.
3. Associate membership is open to all interested in being a part of the Society who are supportive of the mission of the chapter, but to whom neither “Active” nor “student” membership would apply. These might include physicians, electroencephalographers, equipment representative, etc. These members will have the right to serve on a committee but not to vote on NCSET business or hold an office or chair position for NCSET.
MEETINGS
1. There shall be at least one regular meeting of the Society each year. The exact date and place shall be set at least two months prior to the meeting.
2. Special meetings may be called with a two weeks advance notice sent to all members of
the Society.
3. Regular meetings of the Society shall consist, at a minimum, of a scientific session and a business meeting.
4. A quorum for the transaction of business shall consist of two-thirds of the Active members of the Society unless otherwise stated in the Constitution and By-Laws.
DUTIES OF THE OFFICERS
1. The President shall preside at all meetings of the Society, and shall be expected to perform all duties consistent with this office. He/She shall be ex-officio member of all committees and shall appoint the chairmen of all committees unless otherwise provided for the Constitution and By-Laws. Committee members shall have the approval of the President.
2. In the absence of the President, the President Elect shall assume the duties of the President. Additionally, the President Elect shall be in charge of the scientific program.
3. The Secretary shall keep a correct and permanent record of the meetings and transactions of the Society. He/She shall, upon request, provide a copy of this record following each general meeting for all members in good standing and shall conduct all correspondence and perform all duties which usually pertain to the office Secretary.
4. The treasurer shall keep and receive funds of the Society and shall pay out same for the indebtedness of the Society. He/She shall make a financial report at each business meeting of the Society which shall be incorporated in to the minutes of that meeting. The treasurer’s books shall be the property of the Society.
5. The Past President shall serve as a non-voting member and advisor to the NCSET board.
STANDING COMMITTEES
1. All committee chairmen, after being appointed by the President, shall select a minimum of two Active members to serve with him. The chairman’s selection of the committee members shall have the approval of the President. Committee membership is a minimum two year term with at least one old member overlapping new members to provide consistency; with the exception of the Training and Education committee which is a one year term.
2. The Nominating committee members must be from various locations in the state. It shall be the duty of this committee to prepare the slates of candidates for the
annual election of officers. There shall be no more than two nominees for each office. The committee must have the approval of the nominee and the slate of candidates shall be sent by the Nominating Committee to each Active member one week prior to election. Officers shall be elected by ballot vote of Active members at the annual business meeting. In case of a tie, the Active members present at the meeting would revote.
3. The Chairman of the Constitution and By-Laws Committee shall be appointed by the President. The number of additional committee members in each instance will be specified at the time of the Chairman appointment. The Chairman’s selection of committee members shall be subject to approval of the President. It shall be the duty of the committee to study all questions arising which involve the Constitution and By-Laws and to make recommendations concerning the Constitution and By- Laws.
4. The Program Committee shall consist of the President-Elect of the Society and such
additional members as may be necessary. It shall be the duty of this committee to plan the agenda of the meetings of this Society.
5. The Membership Committee shall prepare and supply application forms and pass upon all affairs relating to membership not otherwise provided for in the Constitution and By-Laws.
6. The Media Committee shall consist of a chairman appointed by the President and a minimum of three members. It shall be the duties of the this committee to provide information to the membership via newsletters and electronic media such as the NCSET website, emails and social media sites (ie Facebook), as well as, maintaining accurate historical documentation of the society.
7. Special Committees shall be formed as deemed necessary by the President
Chapter VII
Amendments to the By-Laws shall be governed by the same rules as prescribed for the amendments to the Constitution.
VACANCIES
1. A vacancy in the office of President shall be filled by the President-Elect.
2. A vacancy by a board member shall be filled by the appointment of the president until the next annual meeting when another election by the membership can be held.
3. A vacancy in any committee shall be filled by the appointment of the committee
chairman with the approval of the President.
ELECTIONS
1. Elections will be by ballot only.
2. Electronic Absentee ballots will be available 5 days prior to the meeting, closing by 5pm the day before the annual business meeting.
3. Absentee ballots will be verified by 2 members of the membership committee as
members in good standing prior to being counted.