Reimbursements

Expense reimbursements from the University are processed online. Users may log onto the system through a web browser to handle matters related to procurement requests, reimbursement, procurement management, and budget inquiries.

1.Create a Procurement System Account:

Log into the University EZ-Come System.(http://psf.nchu.edu.tw/EZcome/)
Online procurement requests.
Check the functions you wish to enable.
Automatic processing by the system .
Procurement account created by the Office of Accounting.
Default password will be notified via email.

2.Obtain a protocol number

You must obtain a protocol number in order to use any budget. All budget accounts are reserved for their intended use only and are identified by an internal protocol number. For example, NSTC protocol numbers are in the format of “111BXXXX.” Please have your protocol number ready when contacting the Office of Accounting in order to be referred to the competent case officer.

3.Procurement of property and reimbursement for travel expenses

University Homepage → Office of Accounting website → Click on the application link (http://acc93.nchu.edu.tw/apswis_q/login_l_q.asp or http://acc95.nchu.edu.tw/apswis_q/login_l_q.asp; for Academy of Circular Economy http://aceacc.nchu.edu.tw/APSWIS_Q/Login_L_Q.asp) → Log into the procurement system with your credentials (your default password is emailed to you).

4.Print out the payment slip form

Prepare the form in the procurement system, print it out, and attach original copies of invoices or receipts to the form .
The Property Operation Management Division, Office of General Affairs will be notified of procurements property and non-consumables. The Library will be notified of procurements of books. The Computer and Information Network Center will be notified of procurements of computer software and hardware. The Procurement Division, Office of General Affairs will be notified of centralized procurement cases .
Reimbursements of NT$150,000 or less should be signed off on by the unit director, processed by the aforementioned units, and submitted to the Office of Accounting for approval. Reimbursements of more than NT$150,000 must be approved by either the President or an authorized proxy .

5.Personnel salaries and subsidy filings

NCHU Homepage → Quick Links → Log onto the University’s Apply for Reimbursement System (http://psf.nchu.edu.tw/income/income.html) through SSO (Single Sign-On) Authentication Service to apply for reimbursements.

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