Regulations

All payments to the University’s staff (including salaries, travel expenses, and advance payments) are made through a remittance from Chunghwa POST or SinoPac .

Rules and regulations can be found on the NCHU website → Administrative Units → Office of Accounting webpage or contact the review staff .

Procurements over NT$10,000 may only be made with an invoice date later than the approval date of the requisition. NCHU should pay vendors directly, but when advance payments (under NT$100,000) are required, please fill out the NCHU Application for Advance Payments of NT$10,000 - NT$100,000 and submitted along with the procurement request (for items over NT$10,000), and approved by the President or an authorized unit head. Upon final settlement of the expenses, the requestor must enter the relevant information (including invoice number) into the procurement system and attach this form. The reimbursable amount will then be directly remitted to the advance payer by the University.

Pursuant to the Government Procurement Act :

• Procurements exceeding NT$150,000 must be disclosed online.

• NCHU units may make decision for procurements under NT$150,000 .

• Please refer to the Procurement Division, Office of General Affairs - Information on scientific research procurement (Construction Work, Property, and Service) for projects subsidized or commissioned by the government .

Department/institute must approve sponsored projects 

Expenditures (for personnel, procurements, travel) must be relevant .

Plan equipment procurements early (not towards the end) to avoid insufficient budget and questions from subsidizing or commissioning agencies.

Keep the attendance records of temporary workers.

Perform expense reimbursement during the project period .

Transportation, accommodation, and miscellaneous expenses are subject to the Directives for Domestic Business Travel Expense Reimbursement.

Except for same-day round trips (one-day in principle), the ticket stubs or receipts of Taiwan High-Speed Rail regular tickets must be submitted for reimbursement.

Accommodation is reimbursed based on actual costs. The receipt must be submitted (the maximum allowance shall not exceed NT$3,500 on weekdays and NT$4,500 on weekends and public holidays) .

Reimbursement for miscellaneous expenses is up to NT$400 per day. (Trips between 5 to 30 km from the National Chung Hsing University (NCHU) can be reimbursed for up to NT$200 as per NCHU Supplementary Rules for the Directives for Domestic Business Travel Expense Reimbursement. Those who travel distances less than 5 km from NCHU may not apply for reimbursement.)

Transportation and accommodation reimbursement requests for workshops, symposiums, seminars, after-action reviews, observation tours, orientations, and other conferences without meal and accommodation allowance provided by the training institution must comply with the Directives for Domestic Business Travel Expense Reimbursement. No reimbursement for miscellaneous expenses is allowed.

Please attach the following documents for reimbursement of airfare :

1. Flight tickets or electronic tickets or other sufficient documents to prove the itinerary.

2. Proof of purchase for international airline tickets, travel agency receipts or other sufficient evidence of ticket payment.

3. If you are traveling on a non-domestic flight, please attach an application form for traveling on a foreign carrier.

4. If unable to obtain invoice/receipts due to valid reasons, please attach expenditure voucher.

The reimbursement of transportation expenses incurred during overnight stays, accommodation in free dormitories, transit hotels, and the day of return to the home country shall be subject to a limitation of 30% of the per diem allowance.

Amount Table of Foreign Per Diem Allowance of Central Government Agency are prescribed by the Executive Yuan.

Miscellaneous (NT$1,100 per day), administrative, and processing fees can only be deducted with valid proof.

Insurance fee with a maximum coverage of NT$4 million and premium not exceeding the standard fees of Inter-Entity Supply Contract.

Proceed under NT$20,000 will be reclaimed by the National Chung Hsing University (NCHU) to support academic development; for proceed exceeding NT$20,000, 20% is allocated for overall planning and 80% is allocated to the Principal Investigator (no time limit).

The remaining funds may be used to pay for teaching, research, hiring of assistants, materials, equipment, and overseas business travel expenses (subject to the approval of academic funding review meeting of the Office of Research and Development).