Regulations

Salaries, travel expenses, and advance payments on behalf of NCHU will be reimbursed by Chunghwa POST or SinoPac bank wire transfers.

Laws and regulations are on the NCHU website→Administrative Units→Office of Accounting webpage or with review staff.

Procurements over NT$10,000 may only be made with invoice date after the requisition is approved. NCHU should pay vendors directly, but when advance payments (under NT$100,000) are necessary, please fill out the NCHU Application for Advance Payments of NT$10,000–NT$100,000 and only pay after approval by the President or their authorized signatory.

According to the Government Procurement Act:

• Procurements exceeding NT$150,000 must be posted online.

• NCHU units can decide their own procurements under NT$150,000.

• Refer to the Office of General Affairs Procurement Team—Scientific Research (engineering, equipment/item, and employment) Procurement Information for projects subsidized or commissioned by the government.

Department/graduate institute must approve cooperative education projects.

Expenditures (for personnel, purchases, travel) must be relevant.

Plan equipment purchases early (not towards the end) to avoid insufficient budget and questions from subsidizing or commissioning agencies.

Keep attendance records for temporary workers.

Write-off funds during implementation.

Transportation, accommodation, and miscellaneous expenses are all included as per Directives Governing Domestic Business Travel Reimbursements.

Taiwan High-Speed Rail standard class ticket stubs or payment proof must be submitted except for same-day (one-day in principle) round trips.

Reimbursement of actual payments with receipts for accommodation (up to NT$2,000 per day).

Miscellaneous expenses are up to NT$400 per day. Trips between 5 to 30 km from NCHU can be reimbursed up to NT$200 as per NCHU Supplementary Regulations to Directives Governing Domestic Business Travel Reimbursements. Those who travel distances less than 5km from NCHU shall not apply for reimbursement of miscellaneous expenses.

Requests for workshops, symposiums, seminars, after-action reviews, observation tours, orientations, and other conferences without accommodation by the training institution must comply with Directives Governing Domestic Business Travel Reimbursements to apply for transportation and accommodation, and miscellaneous expenses cannot be applied.

Please attach the following:

1. Airline (electronic) ticket stubs.

2. Payment proof or receipts from travel agencies collecting and transferring money on behalf of NCHU.

3. Boarding pass stubs or photocopy proof in your passport.

4. Foreign Airline Travel Application for international airlines

5. Proof of Expenditure if unable to obtain vouchers for valid reasons.

Living expenses including overnight transportation, free accommodation, and transit hotels must not surpass 30% of the daily living expenses daily quota.

Regulations on daily living expenses are set by the Executive Yuan.

Miscellaneous (NT$600 per day), administrative, and processing fees can only be written off with valid proof.

Comprehensive insurance of NT$4 million is allowed with documentation and premiums under the award price in the Inter-entity Supply Contracts joint for the current year.

Amounts under NT$20,000 will be reclaimed by NCHU to support academic endeavors with 20% of amounts exceeding NT$20,000 for overall planning and 80% left for the Principal Investigator (no time limit).

Balances may pay for teaching, research, assistants, materials, equipment, and foreign business travel expenses (subject to the approval of academic funding review meeting with the Research and Development Office).